The University of Melbourne
Occupational Health and Safety Committee
Meeting Number 1/98
A meeting of the Occupational Health and Safety Committee was held in the Conference Room 1, Old Physics Building, on Tuesday, 3 February 1998 at 2.15 pm.
Prof B Sheehan (Chair) Dr P Marley Mr R Mason Mr J Colebatch Mr J Carmichael Ms J Wedgwood Dr M Bullen Dr L Huq Mr G Suckling Dr M Livett Ms L Baré Mr B Greenwood
Ms M Smart
Ms N Austin Ms F Grant
Mr D Too Prof T Wedd Ms M Harris Ms P Cardinaletti
1. Minutes of Meeting 4/97
The minutes of meeting 4/97 were accepted.
2. Reports from University Safety Committees
There were no items to report from University safety committees. Any issues arising will be dealt with by SafetyMAP implementation.
3. Action Items from Meeting 4/97
3.1 Safety Clauses in Position Descriptions
It was noted by the Committee that the Vice Chancellor is encouraging the development of a standard position description for Heads of Departments.
3.2 Checklist of safety signs
Guidelines for safety signs and copies of all signs were circulated at the meeting. All signs are to Australian Standards and easily available. It was recommended that in areas of common buildings or where there are unresolved concerns, these should be reported to the building supervisor.
3.3 Guidelines for Fieldwork
The guidelines for fieldwork have been circulated and are available for viewing on the Web (http://www.unimelb.edu.au/ohsm/docs/S22_0.htm). There has been some feedback to the Risk Management Office about implementation of the guidelines.
3.4 Safety Information on the Web
The committee noted that the University Web page is being redesigned to enhance the University's corporate image. It was decided to write a letter to Jane Stephens, Corporate Relations about the importance of safety and environmental concerns to the University and its image and to ensure that this is reflected on the internal version of the home page.
3.5 Asbestos Report
It was noted that the current removal program for asbestos in the University is for plant and service rooms. In 1998 $650,000 has been budgeted for further removal of asbestos.
3.6 Resale of University Equipment
The committee noted that the resale guidelines had been included in the Occupational Health and Safety Manual and forwarded to Financial Operations for inclusion in the Financial Procedures Manual.
3.7 SafetyMAP Meeting with Deans
A meeting with the Deans was held. The Chairperson suggested that a follow up letter on the commitments at the meeting should be sent to the Dean's involved. Risk Management will send a draft letter to Prof Sheehan. One Dean asked for an amendment to the accreditation date for his faculty.
3.8 First Aid Kits
It was suggested that first aid kits be included on the safety inspection checklist.
4. No Smoking Policy Extension
The Student Union and University House have been contacted about the outcomes of the smoking policy questionnaire. It was decided to conduct a trial of bins for cigarette butts in five selected areas. No smoking signs will be put up around building air intake vents which are on or near ground level as detailed in the Engineer's Office report of October 1997.
5. Reported Incidents Performance
It was noted that with greater awareness of existing policy generated through SafetyMAP more incidents are being reported. Therefore a reduction of 50% in incidents has not been achieved. However, a 50% reduction in the severity (lost days) incidents has been achieved. This reduction meets the intent of improving the safety of the work place.
6. Occupational Health and Safety Targets for 1998
The targets for 1998 were accepted by the committee. The committee requested that the Work place substances legislation be removed until a draft is available for public comment. The committee also requested that Occupational Health and Safety responsibilities in position descriptions be added.
7. SafetyMAP update
A written report was circulated at the meeting. It was stated that 1997 was a year of learning and consolidation of SafetyMAP knowledge. It was noted that currently two faculties have been accredited. Science, Medicine and the MTC should all be accredited before the end on the year. There has been a 50% increase in safety training in both 1996 and 1997. In 1998 key staff members of the Risk Management Office each work with a faculty to improve service delivery.
8. Environmental Audit Report
It was reported to the committee that stage 2 of the environmental project has been started. During O week a stand will be shared between security and environment to encourage students involvement and awareness.
9. Report from Health and Safety Representative Meeting
Testing of fume cupboards was discussed by the committee. A report will be given to the committee at the next meeting about the fume cupboard testing program. Health and safety representatives and committee members were asked to report any fume cupboards which are not labelled (after 1/4/98) as being tested to Property, Planning and Development.
10. Any Other Business
A verbal report was given about the Induction of minor contractors. 88 companies were inducted on Friday 30 January, 1998. Each company signed an acknowledgment of attendance and commitment to the University's safety guidelines. Contractors who have not been inducted should not be working on campus. It was noted that some departments employ their own contractors believing them to be cheaper, and that this matter is to be addressed.
The meeting closed at 3.50 pm.
The next meeting will be on Tuesday 5 May, 1998 at 2.15 pm in Conference Room 1, Old Physics Building.
Action Plan from this meeting:
Topic Action Needed By Whom By When Checklist of safety H & S Reps to discuss with J Wedgwood 5 May 1998 signs Building supervisors, who will put up safety signs Safety Clauses in Meeting with Dept Heads to L Baré and G Suckling 5 May 98 Position Descriptions discuss further Safety Information Write letter to Jane F Grant 5 May 98 on Web Stephens, Corp Relations about importance of safety to Uni's image Resale of University Publish on Web and publicise F Grant 5 May 98 Equipment to departments SafetyMAP Send letter to Heads and N Austin Prof Sheehan 5 May 98 Deans detailing Uni's commitment to safety No Smoking Policy Conduct trial of bins for G Suckling and Grounds 11 Aug 98 cigarette butts and hand removable no smoking signs First Aid Kits Risk Management Office to A Boldt 5 May 98 look at what the Stationery Store provides and give advice
Topic Action Completed By Whom When Safety Signs Checklist of safety signs G Suckling 3 Feb 98 were developed for P & B Asbestos Report Drafted procedure for J Colebatch 3 Feb 98 dealing with contractors re. asbestos and reported on progress Fieldwork Guidelines Published on Web and F Grant and V Jackson 3 Feb 98 circulated to departments Safety Information Mr Riedl was informed of Prof Sheehan 3 Feb 98 on the Web Committee's support for internal/external Web page. Requested info on progress of project. Resale of University Changed order for purpose F Grant and V Jackson 3 Feb 98 Equipment and responsibilities. Sent to Central Inventory and Financial Operations SafetyMAP Held meeting with Deans G Suckling and N 3 Feb 98 regarding resourcing and Austin reported back
Attendance Record for 1998 - 1 meeting held to date
Name No No Mtgs Apologies Possible Attended Received Mtgs Professor B A Sheehan 1 1 0 Ms E Baré 1 1 0 Mr J Colebatch 1 1 0 Dr M Bullen 1 1 0 Prof T Wedd 1 0 1 Ms J Wedgwood 1 1 0 Mr J Carmichael 1 1 0 Mr R Mason 1 1 0 Dr L Huq 1 1 0 Ms P Cardinaletti 1 0 1 Mr P Marley 1 1 0 Mr D Too 1 0 1 Dr M Livett 1 1 0 Ms M Harris 1 0 1 Mr G Suckling 1 1 0 Mr B Greenwood 1 1 0 Ms M Smart 1 1 0
Professor B A Sheehan Chairman Dr L. Huq H & S Rep Ms E Baré Management Rep Ms C. Deppeler Central Secretariat Mr J Colebatch Management Rep Ms J Wilmot Baillieu Library Dr M Bullen Management Rep Ms J Wedgwood H & S Rep Mr J Carmichael H & S Rep, Chemistry Mr D Too Student Rep Ms B. Young Biohazards Committee Ms N Austin Project Officer, RMO Mr B Greenwood H & S Rep, P&B Mr G Suckling Safety Manager, RMO Ms M Harris H & S Rep, VCA Dr L Scott Animal Welfare Officer Dr M Livett Female Rep Mr P Marley H & S Rep, Pharmacology Mr R I A Marshman Management Rep Mr L Vines Safety Officer, S. Union Mr R Mason H & S Rep, Physics Ms M Smart Post Graduate Rep Ms P Cardinaletti H & S Rep, CSHE Prof T Wedd Nominee: for Marshman
Minutes will also be distributed to Heads of Department via email and Laboratory Managers via email once the papers have been accepted by the Administrative Committee.
Contact person for Agenda and Minutes
Fiona Grant, Risk Management Office Ph. 9344 7702
THE UNIVERSITY OF MELBOURNE
OCCUPATIONAL HEALTH AND SAFETY COMMITTEE
MEETING NUMBER 1/98
REPORT TO COUNCIL
No Smoking Policy Extension
A trial of bins for cigarette butts was recommended for five selected areas. No smoking signs will be hung around door ways and air intake vents.
The committee received a report about progress of asbestos removal.
A written report about progress towards SafetyMAP implementation was circulated.
Reports for University Safety Committees
Reports from Departmental Safety Committees were reviewed by the Risk Management Office. There were no issues arising that needed presentation to the University Occupational Health and Safety Committee.
Environmental Audit Report
The committee received a written report about progress on the Environmental Management project.
C. Other Items Discussed
1. Minutes of Meeting 4/97
2. Safety clauses in position descriptions
3. Checklist of safety signs
4. Guidelines for fieldwork
5. Safety information on the Web
6. Resale of University equipment
7. SafetyMAP meeting with Deans
8. First aid kits
9. No smoking policy extension
10. Reported incidents performance
11. Occupational Health and Safety Targets for 1998
12. Induction of minor contractors
Details of matters discussed by the Committee are available in the papers supplied to Central Secretariat