Audit and Occupational Health and Safety Management System (OHSMS) Certifications of Approval
Overview and procedures
Health and safety auditing ensures that the University's management systems continue to conform to the standards for which they have been certified. These standards ensure that the University's operations pose the minimum reasonably practicable risk to the health and safety of people and the environment.
The procedure for health and safety auditing is Health & Safety: Management system review and audit requirements.
The NATv3 workbook for both internal and external audit is the Health & Safety Audit Workbook.
- Internal Audit Program
Legal and Risk, Audit coordinates and manages internal health and safety audits. Auditee areas are provided with dates and the criteria to be audited arranged by the Legal and Risk, Audit team prior to the audit.
- External Audit Program
External health and safety audits are the mechanism by which the University achieves continued certification of our Occupational Health and Safety Management System. Our current external certifier and auditor is Lloyd's Register Quality Assurance.
External recertification audits are conducted every 3 years. External surveillance audits are conducted annually, except when a recertification audit is occurring instead.
The auditors determine the areas to be audited. Heads of affected Divisions will be advised well in advance.
The central Health & Safety team coordinates and manages external OHS audits.
External Audit Certification
The University of Melbourne uses certification to safety management system standards to ensure that we have safe systems of work in place, and to support our status as a self-insurer for workers compensation. Certification involves ongoing visits and inspections from an independent external auditor to confirm that our systems meet a certain standard.
The University is currently certified to the following Occupational Health and Safety Management System standards by Lloyd's Register Quality Assurance:
- Australian Standard 4801: Occupational health & safety management systems - Specifications with guidance for use: a standard that guides Australian organisations in setting OHS policy and objectives to address legislative requirements, hazards and risks. University of Melbourne staff and students can access this standard via Australia, NZ and Global Standards.
- National Self Insurer OHS Audit Tool (NAT) : an audit standard for OHS management systems, based on AS 4801. The NAT applies to Australian organisations that are self-insurers for workers compensation, including the University. The official workbook for this standard is available from WorkSafe Victoria Reference Materials for Current and Prospective Self-Insurers. The University has adapted this workbook for internal use in the Internal audit program
These certificates attest to the University of Melbourne's Current Certifications for Occupational Health and Safety Management System. They include a list of divisions and auxiliary operations and subsidiaries to which the certification applies.
They are provided for internal University of Melbourne use, for divisions and departments that wish to celebrate their achievement by displaying the certificate.
- WorkSafe Certification Approval
The Workplace Injury Rehabilitation and Compensation Act 2013 (Vic) sets out the matters that WorkSafe must consider when determining whether an employer is fit and proper to be a self-insurer.
Therefore, University as a self-insurer is audited by WorkSafe in accordance with the Workplace Injury Rehabilitation and Compensation Act 2013 (Vic), section 379(1). As part of this process the OHSMS is audited by WorkSafe.