Committees and Working Groups

    Occupational Health & Safety Committee

    The Occupational Health and Safety Committee (OHSC) is a a consultative committee with representation from University staff, students and management.

    The OHSC is serviced by Health & Safety. Please direct any queries in the first instance to

    • Meeting Calendar

      Calendar for 2016


      01 - Cancelled

      7 March

      Raymond Priestly Building


      6 June

      Raymond Priestly Building


      5 September

      Raymond Priestly Building


      5 December

      Raymond Priestly Building

    • Membership
      Members and Standing Observers as at 18 March 2016:
      Name and Title Role Term Expires
      Dr Sally Eastoe Executive Director nominated by the Vice-Chancellor  
      Ms Jane Proir Executive Director, Human Resources nominee  
      Mr Colin Reiter, Director Campus Services Executive Director, Infrastructure Services  
      Mr Stefan Delaney Associate Director, Health & Safety  
      Mr Daniel Persaud Academic Registrar or nominee  
      Professor Mark Rizzacasa, Assistant Dean EHS, Faculty of Science Dean of a Faculty or Graduate School or nominee  
      Mr Steve Adams, Melbourne School of Engineering Elected Health and Safety Representative Member  
      Ms Deanne Catmull, School of Dental Science Elected Health and Safety Representative Member 1 May 2016
      Dr Darren Tucker Elected Health and Safety Representative Member (Deputy Chair) 7 August 2016
      Ms Leanne Fisher, University Secretary's Department Elected Health and Safety Representative Member 7 May 2017
      Ms Paula Mitchell, Microbiology Elected Health and Safety Representative Member 12 February 2017
      Ms Jennifer Scott, School of Chemistry Elected Health and Safety Representative Member 26 November 2017
      Mr Alan Thomas Undergraduate Student Observer, nominated by UMSU Inc.  
      Mr Shardul Jain Postgraduate Student Observer  
      Mr Peter Robertson, Manager, Injury Management Standing Observer  
      Office bearers as at 3 June 2014:
      Name and Title Role Term Expires
      Dr Sally Eastoe Chairperson  
      Mr Steve Adams, Melbourne School of Engineering Deputy Chairperson  
      Mr Stefan Delaney, Associate Director, Health & Safety Committee Secretary N/A
      Ms Deanne Catmull, School of Dental Science Executive Committee member  
      Ms Georgie Burg, Health & Safety Minutes Secretary N/A
    • Terms of Reference

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      The Occupational Health and Safety Committee is a representative consultative committee reporting to Senior Vice-Principal through the Administration Policy and Procedures Group (APPG).


        Management Representatives

        Dean or Executive Director appointed by the Vice-Chancellor

        Provost or nominee

        Dean of a Faculty or Graduate School or nominee

        Executive Director, Human Resources or nominee

        Executive Director, Property & Campus Services or nominee

        General Manager, Environment Health and Safety or nominee

        Employee Health and Safety Representatives

        Six employee Health and Safety Representatives (HSR), elected by the University employee HSRs in accordance with the Terms of Reference of this Committee. The term of office for other than ex-officio members is three years.


        Each committee member may nominate an alternate to represent the committee member in their absence. HSR members may only nominate alternate from the pool of current employee HSRs from the University of Melbourne. Management representative members may only nominate alternate from the pool of current management representatives from the University of Melbourne.

        Office Bearing Positions

        Chairperson: A Committee Chairperson shall be a Dean or Executive Director appointed by the Vice-Chancellor, endorsed by the Committee at the first meeting of each calendar year.

        Deputy Chairperson: A Deputy Chairperson shall be an employee HSR member elected by; the OHSC. The Term of Office for the Deputy Chairperson shall be one year.

        Minutes Secretary: The OHSC may appoint a minutes secretary to support the committee. The minutes secretary shall not hold voting rights.

        Committee Secretary: The General Manager Environment, Health and Safety shall act as Committee Secretary to support the committee.

        Gender balance observers

        Nominated by the Chair, if required.

        Observers without voting rights

        One student nominated by UMSU Incorporated.

        One nominee of the President, University of Melbourne Graduate Student Association.

        Other observers as determined by the Committee and invited by the Committee Secretary.

        Observers may provide reports to the OHSC.


        The Quorum for the Committee is six (6) members, at least three (3) of whom must be employee Health and Safety Representatives.

        1. The Committee provides the peak OHS consultative mechanism of the University for management, staff and students to:
          • facilitate cooperation between Management,staff and/or students in instigating, developing and carrying out measures designed to ensure the health and safety of staff and/or students throughout the University;
          • formulate review and disseminate standards,rules and procedures relating to health and safety that are to be carried out or complied with throughout the University.
        2. The Committee receives reports from University Officers, Health and Safety Representatives, Observers, Health and Safety;Committees and specialist sub-committees of the Committee.
        3. The Committee may appoint such specialist sub-committees as it may determine from time to time, to perform specific tasks on behalf of the Committee, the membership of which shall include at least one member of the Committee.
        4. The Committee shall appoint an Executive Committee to act on behalf of the OHSC between meetings of the Committee. The Executive Committee shall comprise of equal representation of management appointed members and employee appointed members. The members of the Executive Committee shall comprise:
          • Chairperson of the Committee as Chairperson of the Executive Committee;
          • Deputy Chair person of the Committee;
          • General Manager, Environment Health and Safety; and
          • One (1) of the five (5) remaining employee HSR members of the OHSC*.

            * This position shall be filled via election by the HSR members of the OHSC. The Term of Office for this position shall be one year. Casual vacancies for this position shall be filled by election by the HSR members of the OHSC. The casual vacancy Term of Office shall conclude at the end of the scheduled Term of Office.
            Each member of the Executive Committee may be represented by a nominee (from the membership of the Committee) as an alternate.

        5. The Committee shall determine the nomination and election procedures for the election of the six (6) employee Health and Safety Representative members of the Committee on advice from the HSR members of the OHSC.
        6. The Committee may establish and maintain standing orders for the orderly conduct of the OHSC.
        7. The Committee must meet at least quarterly.
        1. Attendance/apologies
        2. Minutes of the previous meeting
        3. Matters arising/outstanding action items from previous minutes
        4. Minutes and reports received from other Committees
        5. Reports and correspondence received by the Committee, including a report from the Executive Committee detailing business conducted by the Executive Committee.
        6. Review incident statistics
        7. Review of serious incident reports and investigations
        8. Review health and safety management plans and associated objectives and targets
        9. Review regulatory activity undertaken by Occupational Health and Safety regulators at the University of Melbourne
        10. Review the results of Occupational Health and Safety systems audits
        11. Review of Health and Safety Policies and Procedures

        The Committee may make recommendations to the Senior Vice-Principal through the APPG in relation to University health and safety policies, procedures, work instructions and guidelines.


        Occupational Health and Safety Act 2004 (Vic)


        The Committee may review and/or amend the Terms of Reference.

      Date: reviewed 10 November 2010
      Version: 2.1
      Authorised by: Occupational Health & Safety Committee
      Next Review: Meeting 04/2011
      © The University of Melbourne - Uncontrolled when printed

    • Standing Resolutions
      04-2007-1 [.pdf]
      Concerning HSR members of the committee who cease to hold office as HSRs of the University
      02-2009-1 [.pdf]
      OHSC Meeting Agenda Preparation and Distribution of Papers
      02-2009-2 [.pdf]
      OHSC Meeting Minutes
      02-2009-3 [.pdf]
      Schedule of Ordinary Meetings
      02-2009-4 [.pdf]
      Office Bearing Positions
      02-2009-5 [.pdf]
      Voting at OHSC Meetings.
      02-2009-6 [.pdf]
      Review of Terms of Reference
      02-2009-7 [.pdf]
      Election of HSR Members to the OHSC
    • Minutes

      Please note: access to documents linked from this page is restricted by University network login. Most documents are in *.pdf format.

      Minutes currently available:


      April | June


      August | October | December


      February | May | August | November


      February (meeting held, minutes TBA)  | May | August | November


      February | May (meeting held, minutes TBA) | August | November


      February | May | August | November (minutes pending confirmation)


      February | April | August | November


      August | November | December


      February | August | November | December


      January | April | July | October


      January | April | July | October


      February | April | July | November


      February | May | August | October | November


      February | June | September | December


      March | May | August | November


      February | June | August | November


      March | May | August | November


      March | May | August | November


      February | May | September | October


      May | August | October

Electromagnetic Radiation Safety Committee

  • Meeting calendar 2016

    Meeting dates have been scheduled as follows:

    • 9th March
    • 1st June
    • 7th September
    • 7th December

    Times and venues are provided to members via email.

  • Membership

    Membership of the Electromagnetic Radiation Safety Committee as at 04 January 2016:

    • David Keizer – Committee Chair
    • Steve Guggenheimer – Committee Deputy Chair
    • Susan Butler – Committee Secretary
    • Ira Tedja - Medicine, Dentistry and Health Sciences
    • Ian Bouch – Anatomy and Neuroscience
    • Jill Williams – Genetics
    • Julie McNiece – Veterinary & Agricultural Sciences
    • Malka Halgamuge - Engineering
    • Petronella Nel - Centre for Cultural Materials Conservation
    • Sam Montalto - Science
    • Verity Fisher – Minute Secretary
  • Terms of reference

    The terms of reference for the electromagnetic radiation safety committee can be found here Electromagnetic Radiation Safety Committee Terms of Reference

  • Minutes