2017 Change Log

2017 Change log

All policies, requirements, processes, forms and bulletins updated during 2017 are listed below.

Published date Document or Page nameVersion Change details
June
21st Sample Laboratory Notebook 1.1 Updated the risk matrix to match ERMS risk matrix throughout notebook.
Removed risk phrases and safety phrases.
Removed all reference to MSDS.
21st Chemical management guidelines 2.5 Removed all reference to HSIS. 
Removed all reference to Risk Phrase. 
Removed all reference to Safety phrase. 
Updated Occupational Health and Safety Regulations 2007 to Occupational Health and Safety Regulations 2017. 
Section 2.2.1 Added Occupational Health and Safety Regulations 2017 (Vic). 
Section 2.2.2 Removed old Codes and standards. Added Hazardous Chemical Information System (HCIS). 
Section 2.4 Removed all reference to MSDS. Modified SDS information to reflect the requirements in the OHS Regs 2017. Added definition of “product identifier”. 
Section 2.5 Additional call out box on logging Scheduled Poisons as an alternative to a chemical inventory. 
Section 2.9.6 Removed reference to the three variable risk calculator. 
Section 2.9.6.1 Changed “raw risk” to “current risk” and provided updated explanation. Removed reference to the three variable risk calculator. 
Section 2.9.6.2 Removed reference to the three variable risk calculator. 
Section 2.12.1 Have updated section to reflect GHS labelling therefore 2.12.8 has been included in 2.2.1 and replaces 2.12.1.1. Labelling requirements for hazardous substances have been removed and included Section 3.5.
Section 3.2 Updated definition of a hazardous substance. 
Section 3.3.2 Removed old Codes and standards. Added Hazardous Chemical Information System (HCIS). 
Section 3.5 Updated 3.5 to include GHS requirements. Section 3.5 divided into subsections 3.5.1 and 3.5.2. 
Section 3.6 Updated prohibited substances definition. 
Section 3.7 Changes to health monitoring requirements. 
Appendix 1 Updated glossary of terms. 
Appendix 2 Updated label information and picture to represent GHS requirements.
21st Health & Safety: Working in isolation requirements 1.1 Section 4.4 Removed restriction on working in isolation in a PC3 laboratory.
21st Health & Safety: Chemical requirements 1.1 Updated Occupational health and Safety Regulations 2007 to Occupational health and Safety Regulations 2017.
2nd Safety Alert 17-02: Working at heights and building roof access 1.0 New Safety Alert.
May
30th Safety Bulletin 17-03: Labelling Asbestos Containing Materials 1.0 New Safety Bulletin.
30th Induction checklist 1.1 Updated changes to links, process names and new University systems (ERMS and TrainME).
Updated to be completed and saved electronically.
25th Manual Tasks Training – Mobile Technology Devices 1.0 New training video.
25th Manual Tasks Training – Using an Office Trolley 1.0 New training video.
25th Manual Tasks Training – Compactus 1.0 New training video.
25th Manual Tasks Training – Storage 1.0 New training video.
25th Office Ergonomics - Stretching and Moving 1.0 New ergonomics video.
25th Computer workstation self assessment 2.7 The statement “Coats should not be draped over chairs” has been removed.
18th HSR list 5.5 Academic Services DWGs updated.
11th Chemical management guidelines  2.4 Update ERMS icon to RISK icon as appears on Staff Hub.
11th Field work guidelines 1.1 Update ERMS icon to RISK icon as appears on Staff Hub
Update UniTravel icon (colour only) as appears on Staff Hub.
11th HSR Meeting 4 (2016) Minutes  New document.
11th HSR Meeting 4 (2016) Agenda  New document.
11th HSR Meeting 3 (2016) Minutes   New document.
11th HSR Meeting 3 (2016) Agenda  New document.
10th

Dangerous goods classes

1.0 New document.
9th Working in isolation form 1.1 Clarified that activities with a residual of risk high to extreme cannot be undertaken in isolation.
9th Working in isolation guidance 1.1  Clarified that activities with a residual of risk high to extreme cannot be undertaken in isolation.
9th Health & Safety: Working in isolation requirements 1.0  Supersedes After hours risk management procedure.
Removed unattended plant and equipment in operation from the Scope – added to Health & Safety: Regulated plant requirements.
Updated titles and formatting.
Have clarified that activities with a residual of risk high to extreme cannot be undertaken in isolation. Used to be activities with a risk of high to extreme risk, which included raw risk.
Have removed some high to extreme risk activities from been prohibited when working in isolation.
5th Health & Safety: Off campus requirements 1.0 Supersedes Off campus risk management procedure.
Updated titles and formatting.
Updated links.
Have inserted responsibilities (from Section 6 of the superseded procedure) into relevant sections of the document.
Section 4.1 new. Content used to sit directly under Section 4. All numbering updated onwards.
Section 4.4 Added reference to UniTravel.
Section 4.7 Added content around local area induction.
Section 4.8 New. Was in section 6.4 of the superseded procedure.
Section 4.9 New.
5th Medical questionnaire for off campus activities 1.0  Formatting and updated, titles, links.
5th Health and safety field work guidelines 1.0  Supersedes Field Work OHS Guidelines v1.0.
Updated contacts titles eg Local Health & Safety contact to Health and Safety Business Partner.
Updated Section references to reflect altered Section numbering.
Updated all the references to new requirements not procedures.
Updated broken and incorrect links.
5th Field work plan 1.0  Republished.
5th Travel to high risk destinations risk assessment 1.1  Formatting and updated systems, titles, links.
5th Non-UniTravel risk assessment 1.0  Supersedes Non Travel Portal risk assessment form.
5th Field work risk assesssment 1.0  Formatting and updated, titles, links.
5th Health & Safety: Spill management requirements 1.0 Supersedes Spill control procedure.
Increased scope from only chemicals to include biologicals, radiologicals and hazardous waste.
Updating formatting and titles.
4th Bomb threat and suspicious packages 1.0 New document. Replaces information previously found on the Emergency page.
4th Actions to take in an emergency 1.0 New document. Replaces information previously found on the Emergency page.
3rd Health & Safety: Chemical requirements 1.0 Supersedes Chemical risk management procedure.
Updated titles and formatting.
With exception to an explanation all reference to MSDS have been removed to SDS only.
Section 3 Removal definition for explosives and ionising radiation.
Section 4.7 Added content around ERMS.
Section 4.12 Added content around local area induction.
3rd Managing spills 1.0 Supersedes Health & Safety: Requirements for the provision of spill kits.
Have increased scope of the document to include Section 2 Spill prevention and minimisation. 
3rd Chemical management guidelines 2.3 Specific section changes:
Section 2.4 Changed from Material Safety Data Sheet/Safety Data Sheet to Safety Data Sheet.
New first sentence introduction regarding the replacement of MSDS with SDS.
Section 2.9.3 Added risk assessment content to include ERMS. 
Section 2.9.7 Added a dot point under Administrative controls to include standard operating procedures. 
Section 2.10 Standard Operating Procedures – new. 
Section 2.11 Personal Hygiene – was 2.9.9.
All subsequent sections shifted accordingly. 
Section 2.12.8 Change to Note call out box to reflect introduction of GHS.
Section 2.17 Added dot point standard operating procedures. Changes on instructions for accessing chemical training.
Section 2.17.1 Local Area Induction – new.
Section 2.20 Incident Reporting and Recording – new. All subsequent sections shifted accordingly.
Section 7.3.2 Added reference Managing drugs of dependence in a research setting.
Section 7.7.1. Review Records - new.
Section 7.8 Incident Reporting and Recording – new.
Section 11.9 Incident Reporting and Recording – new.
Other changes:
Updated contacts titles eg. Local Health & Safety contact to Health and Safety Business Partner.
With exception to an explanation have removed all reference to MSDS and SDS only.
Updated Section references to reflect altered Section numbering.
Updated all the Quick Reference Guides in Part A to include new sections where relevant and altered numbering in Section 2.
Updated broken and incorrect links.
Changed all references to Health & Safety: Requirements for the provision of spill kits to Health & Safety: Managing spills.
3rd Chemical storage and handling for minor quantities in laboratories 1.1 Clarified quantities that can be stored outside of a storage cabinet.
3rd Health & Safety: Waste management requirements 1.0 Renamed Waste risk management procedure to Waste management requirements.
Section 4.2
 Updated to website link to Hazardous waste (not Recycling and waste).
Added more explanation around waste not under the control of the Associate Director, Health & Safety.
Content from Section 4.3 included in this section.
Section 4.3 Heading unchanged, all new content.
Section 4.4 Changed training requirements for waste to "hazardous waste".
Included that the training may be incorporated into other training.
3rd GoldFFX SDS database quick help: Printing chemical labels 1.0 Renamed GoldFFX MSDS/SDS database quick help: Printing chemical labels to GoldFFX SDS database quick help: Printing chemical labels (removing all reference to MSDS).
Updated screen shots.
3rd GoldFFX SDS database quick help: Accessing chemical emergency response instructions 1.0 Renamed GoldFFX MSDS/SDS database quick help: Accessing chemical emergency response instructions to GoldFFX SDS database quick help: Accessing chemical emergency response instructions (removing all reference to MSDS).
Updated screen shots.
3rd GoldFFX SDS database quick help: Finding safety data sheets 1.0 Renamed GoldFFX MSDS/SDS database quick help: Finding material safety data sheets to GoldFFX SDS database quick help: Finding safety data sheets (removing all reference to MSDS).
Updated screen shots.
2nd Example of a completed poisons control plan - part three 1.1 Updated formatting.
2nd Example of a completed poisons control plan - part two 1.1 Updated Section 8 to include procedures for reviewing transactional records and reporting stolen Schedule 8 and Schedule 9 poisons.
2nd Example of a completed poisons control plan - part one 1.1 Updated formatting.
2nd Example of an art studio chemical inventory 1.1 Removed reference to MSDS.
2nd Example of a commercial kitchen chemical inventory 1.1 Removed reference to MSDS.
2nd Example of a farm chemical inventory 1.1 Removed reference to MSDS.
2nd Example of a laboratory chemical inventory 1.1 Removed reference to MSDS.
2nd Example of a workshop chemical inventory 1.1 Removed reference to MSDS.
2nd Example of an office chemical inventory 1.1 Removed reference to MSDS.
2nd Chemical inventory form 1.1 Removed reference to MSDS.
2nd Safety data sheet checklist 1.0 Renamed Material Safety Data Sheet Checklist to Safety data sheet checklist and content accordingly to represent SDS only.
April
13th Fire extinguishers 1.0 New document. Replaces content previously on the Emergency page.
13th Emergency building fittings visual guide 1.0 New document. Replaces content previously on the Emergency page.
March
30th Computer workstation self assessment 2.6 Ergonomics removed from title. Sentence added to section 1.5 note regarding sit/stand ratio.
27th Incident report 1.0 New document. Due to the new reporting system (ERMS) the Incident report (S3) form required restructuring to align with new requirements of ERMS.
27th Hazard report 1.0 New document.
Due to the new reporting system (ERMS) this document has been created to enable hazard reporting separate to incident reporting.
27th Incident investigation 1.0 New document
Due to the new reporting system (ERMS) the Incident Investigation (S4) form required restructuring to align with requirements of ERMS.
27th Witness record of events 1.0 New document. Replaces S5 form.
Removal of S5 from the title and updated referenced procedure to the new ERMS requirements.
27th Safety Bulletin 02-17 - Serious injury and incident notification 1.0 New document.
27th Safety Bulletin 01-17 - Incident and Hazard Reporting and Investigation 1.0 New document.
27th Risk Matrix and Definitions 1.0 New document  .
27th Incident and hazard reporting page   Updated Incident reporting page. Restructured and rebranded to align with ERMS.
24th GoldFFX for administrators 1.0 New PowerPoint presentation.
24th HR15 health and hazard assessment questionnaire 3.6 Updated contact numbers.
February
24th OHSC Meeting 2016/03 Minutes  Confirmed meeting minutes.
24th Health & Safety - Working in isolation 1.0 New Promapp process.
24th Safety Alert 17-01: Using a microwave oven in a laboratory 1.0 New document.
23rd ERMS consultation feedback 1.0 New document. Summary of ERMS feedback on configurable data.
14th Defibrillator AED Locations Parkville and Southbank 1.0 New template. Updated Pad and Battery installed and scheduled replacement dates.
1st Plant and equipment page updated  Danger tags and lock out devices and Out of service tags information can now be found on the Plant and equipment page.
January
23rd Health & Safety: Incident, injury, hazard reporting and investigation requirements 1.0 Updated incident and hazard reporting to remove THEMIS requirements and exchange with ERMS requirements.
Additional information with regards to ICAM investigations.
Change of the risk rating from "very high" to "extreme".
12th Health and safety audit workbook  Removed all reference to NATv2.
Updated formatting, job descriptions and referenced documents.
added sub-headings in Section 3.10 to assist the user locate specific hazard categories.
4th Management plan 2014-2019 annual key performance indicators 1.1 Title (document and table) changes replace "2015" with"annual".
4th Internal audit methodology 1.0 New document.
Supersedes Internal OHS Audit Methodology.
Updated "area for improvement" to "scope for improvement".
Updated "corrective action report" to "corrective action plan".
Added sub-heading 1.3.1 Risk classifications.
Included "auditor" in 1.6 Definitions.
Updated formatting, name titles and other conventions.
1st Radiation page updated   Forms, guidance, requirments and processes relating to radiation have been added as a quick reference for users.