Safety

Discrimination, sexual harassment or bullying

Incidents that involve, or are suspected to involve, discrimination, sexual harassment or bullying should be discussed with an Anti-Discrimination Adviser, Sexual Harassment Adviser or Bullying Prevention Adviser in the first instance. An EHS Incident Report may or may not be the most effective channel through which to resolve these matters. Your adviser can help you decide whether you wish to make an incident report.

Privacy for sensitive matters

All information in incident reports is treated in accordance with the University's Privacy Policy. However, please be aware that information in incident reports may be viewed by the nominated supervisor (you can choose who this is while reporting your incident), and a number of designated staff with an OHS management role (this includes Local OHS Practice Experts and some staff from the OHS & Injury Management department).

Incident Reports about sensitive matters that are deemed unsuitable for Themis may be made using an Incident Report (S3 Form) [.pdf] directly to the General Manager, OHS.

How to report a psychological injury in Themis

If you wish to report a psychological injury in Themis, please make the following selections on the Incident Details screen while reporting your incident:

• For Nature of injury, illness or symptom, choose Psychological
• For Location of injury, illness or symptom, choose Head (excluding eye/ear/face)
• For How did the injury, illness or symptom occur?, choose Exposure to Psychological Stress Factors

If you are the reporter of the incident

Immediately after reporting the incident, you will receive two emails with the following subject lines:

• Incident Report "20XXXXXXX" Acknowledgement - this is your acknowledgement of the report. No action is required from you.
• Incident Report "20XXXXXXX" - this is an email addressed to the supervisor, asking him/her to respond to the incident. You are receiving a copy of this email for information. No action is required from you.

When the supervisor acknowledges the incident, you will receive an email with the following subject line:

• Incident Report 20XXXXXXX - Corrective Actions Entered - this email is informing you that the supervisor has entered some initial corrective actions for the incident. No action is required from you, but you may wish to review what the supervisor has written. Refer: See what corrective actions have occurred following my incident report.
  • NB you will not receive this email if the supervisor was able to enter all the corrective actions at once. You will only receive the "Corrective Actions Closed" email.

When the supervisor finalises the incident, you will receive an email with the following subject line:

• Incident Report 20XXXXXXX - Corrective Actions Closed - this email is informing you that the supervisor has finished entering all the corrective actions for the incident. No action is required from you, but you may wish to review what the supervisor has written. Refer: See what corrective actions have occurred following my incident report.

If you are not the reporter of the incident

If you receive emails from Themis about EHS incidents that you did not report, the following explanations are possible:

• Another person has reported an incident in Themis, naming you as the injured or involved person.
  • If you are a Themis user, to view the information that has been entered, refer to Quick Reference Card: Monitoring and Reviewing EHS Incident Reports [.pdf].
  • If you are not a Themis user, please request this information from the person named in the email as the supervisor of the incident.
• You made an incident report on a paper Incident Report (S3 Form). Now a Themis user has transcribed that information into Themis.
  • This has the same effect as Another person has reported an incident in Themis, naming you as the injured or involved person - see above.
• You have been mistakenly named as the injured person, or your email address has been mistakenly provided as the injured person's email address, by someone reporting an incident in Themis.
  • University staff, students and contractors, please contact your Local OHS Practice Expert to discuss how to proceed.
  • External parties, please contact OHS & Injury Management to discuss how to proceed.
• You have been nominated at the supervisor for an incident. This will be stated in the body of the email.
  • Refer: Responding to an incident in Themis.
  • Or, if you are not an appropriate supervisor for this incident, refer: I'm the wrong supervisor for this incident.

The injured/involved person receives the same emails as the reporter - see If you are the reporter of the incident above.

If your incident has an inappropriate supervisor nominated in Themis, please contact your Local OHS Practice Expert, who can change this for you.

The supervisor of a Themis incident must be a person with an active Themis Account containing an email address.

Detailed instructions for reporting incidents are available in Quick Reference Card: Entering an EHS Incident Report [.pdf].