Emergency Prevention and Preparedness
Definitions, Chief Warden and Warden information, evacuation drills, special evacuations
Emergency Prevention and Preparedness
The University places a high importance in emergency prevention and preparedness processes to maximise the safety of its people and the optimal functioning of the University. Separating these two functions allows us to focus more clearly on activities that support them effectively.
Prevention is the analysis of requirements and the development of strategies for resource utilisation.
- Policy and procedural alignment with Risk Management policy and relevant committees and other relevant legislation
- Strategic and Operational Risk analysis for the risks the University and its people face
- First Aid establishment and management and training
- Emergency equipment provision (Defibrillators, EM manuals, Warden equipment etc)
Preparedness is the establishment of structures, development of systems and testing and evaluation by organisations to perform their roles.
- Emergency and First Aid Contacts lists compilation and maintenance
- Warden System (Emergency Control Organisation structure and support App) for each building
- Emergency evacuation and drills for each building
- Flip chart aid memoir production and distribution (work in progress for 2018)
- Standard Operating Procedures (SOP’s) by Security to assist effective response
- University of Melbourne Incident Management System (UMIMS) for critical incidents
Warden and Chief Warden
Being a warden is a specialist role with specific requirements and procedures that all wardens should be aware of. Detailed information on training, equipment, responsibilities and what to do in an emergency can be found on the Warden information page.
The Warden Handbook has been prepared as a resource and training support to assist in performing warden roles and responsibilities for emergency evacuations and planned 'drill' exercises. Please direct questions regarding the handbook to Emergency Management.
Building evacuations should be organised on a regular basis. Drills ensure that your building is prepared and ready to undergo an evacuation.
The building emergency controller must ensure that there is at least one evacuation drill in their building per year. More detailed requirements for evacuation drills are set out in the Health & Safety - Plan a response to critical incidents and University-wide emergencies and Emergency preparedness response procedure .
The Emergency Management Officer and the Infrastructure Services Fire Services Team schedule evacuation drills, in conjunction with the Chief Warden.
Chief Wardens need to take these steps to have a yearly drill scheduled:
- Decide on a date and time to have the drill.
- Send requested details to the Emergency Management Officer.
- The Emergency Management Officer will schedule the drill into the calendars of the Infrastructure Services Fire Services Team, security control room and the chief warden.
- On the scheduled date, Infrastructure Services staff will arrive at the designated time and activate all alarms and tones.
- After the drill, the chief warden must complete a building evacuation report and return it to the Emergency Planning Specialist.
Special instructions for lecture theatres, laboratories and classrooms.
The person in charge of the class shall maintain control of the class, and take direction from wardens or Security staff if attending.
Upon hearing the alarm signal or becoming aware of an emergency, the person in charge of the class should direct students to:
- Stand fast and push chairs, large bags, etc under desks or benches.
- Turn off electrical devices and laboratory operations that are not safe to be left unattended.
- In controlled sequence, move along gangways to main aisles and exit in an orderly manner through the nearest appropriate exit.
- On leaving the building, stay together as a group until contacted by the emergency services or University Security.
- When directed to do so, recover any effects left in the building.
First aid management
Extensive information pertaining to first aid training, equipment (including automated external defibrillator locations), risk assessment forms and how to respond in medical emergency situations can be found on the First Aid page under Safety Topics.
Related emergency contacts
Internal Emergency Contacts
- Health & Safety Business Partner for general health and safety advice.
- Security for crime prevention, access and security issues.
- Transport and Parking for parking and traffic guidelines.
- Asset Services for building and grounds maintenance, fire protection equipment, and exit signage.
- The Health & Safety, University Services, team offer a variety of emergency management training sessions for staff.
- First aid information, including defibrillator locations is on the First Aid page.
For further assistance or questions regarding training, drills, warden equipment, publications and general emergency management matters, please email Emergency Planning Specialist.
External Emergency Services
Please note, if dialling out from Parkville campus switchboard, you must add a zero (0) before an external number.
- National emergency number for fire, police or ambulance: 000
- on mobile phones, dial 112 or 000
- from Parkville campus switchboard, dial 0 000
- State Emergency Service (SES) for storm or flooding emergencies: 132 500
- from Parkville campus switchboard, dial 0 132 500
- Poisons Information Centre: 131 126
- from Parkville campus switchboard, dial 0 131 126
- Bomb/substance and phone threat checklist
- Building emergency procedures poster
- Building evacuation report
- Building evacuation checklist
- Emergency contacts poster
- Emergency management plan - a basic template to develop an emergency management plan relevant to a specific area
- Personal emergency evacuation plan (PEEP)
- Standard Operating Procedure - Automated External Defibrillator (AED)
- Actions to take in an emergency
- Building emergency fittings visual guide
- Building emergency resources database (chief warden list)
- Managing spills
- Fire extinguisher types and their uses
- Warden handbook
- Visitor emergency guide - contact emergency management for replacements
Requirements and Processes
- Health & Safety: Spill management requirements
- Emergency preparedness response procedure
- Essential services (fire protection) inspection and maintenance procedure
- Health & Safety - Establish first aid needs
- Health & Safety - Initiate critical incident response
- Health & Safety - Respond to an emergency
- Health & Safety - Respond to an incident