Emergency Prevention and Preparedness

Definitions, Chief Warden and Warden information, evacuation drills, special evacuations

Emergency Prevention and Preparedness

The University places a high importance in emergency prevention and preparedness processes to maximise the safety of its people and the optimal functioning of the University. Separating these two functions allows us to focus more clearly on activities that support them effectively.

  • Prevention

    Prevention is the analysis of requirements and the development of strategies for resource utilisation.

    Activities undertaken:

    • Policy and procedural alignment with Risk Management policy and relevant committees and other relevant legislation
    • Strategic and Operational Risk analysis for the risks the University and its people face
    • First Aid establishment and management and training
    • Emergency equipment provision (Defibrillators, EM manuals, Warden equipment etc)
  • Preparedness

    Preparedness is the establishment of structures, development of systems and testing and evaluation by organisations to perform their roles.

    Activities undertaken:

    • Emergency and First Aid Contacts lists compilation and maintenance
    • Warden System (Emergency Control Organisation structure and support App) for each building
    • Emergency evacuation and drills for each building
    • Flip chart aid memoir production and distribution (work in progress for 2018)
    • Standard Operating Procedures (SOP’s) by Security to assist effective response
    • University of Melbourne Incident Management System (UMIMS) for critical incidents

Supporting Systems

  • Warden and Chief Warden

    Being a warden is a specialist role with specific requirements and procedures that all wardens should be aware of. Detailed information on training, equipment, responsibilities and what to do in an emergency can be found on the Warden information page.

    Warden information

    The Warden Handbook has been prepared as a resource and training support to assist in performing warden roles and responsibilities for emergency evacuations and planned 'drill' exercises. Please direct questions regarding the handbook to Emergency Management.

  • Evacuation drills

    Building evacuations should be organised on a regular basis. Drills ensure that your building is prepared and ready to undergo an evacuation.

    The building emergency controller must ensure that there is at least one evacuation drill in their building per year. More detailed requirements for evacuation drills are set out in the Health & Safety - Plan a response to critical incidents and University-wide emergencies and Emergency preparedness response procedure .

    The Emergency Management Officer and the Infrastructure Services Fire Services Team schedule evacuation drills, in conjunction with the Chief Warden.

    Chief Wardens need to take these steps to have a yearly drill scheduled:

    1. Decide on a date and time to have the drill.
    2. Send requested details to the Emergency Management Officer.
    3. The Emergency Management Officer will schedule the drill into the calendars of the Infrastructure Services Fire Services Team, security control room and the chief warden.
    4. On the scheduled date, Infrastructure Services staff will arrive at the designated time and activate all alarms and tones.
    5. After the drill, the chief warden must complete a building evacuation report and return it to the Emergency Planning Specialist.

    Additional information:

  • Special evacuations

    Special instructions for lecture theatres, laboratories and classrooms.

    The person in charge of the class shall maintain control of the class, and take direction from wardens or Security staff if attending.

    Upon hearing the alarm signal or becoming aware of an emergency, the person in charge of the class should direct students to:

    • Stand fast and push chairs, large bags, etc under desks or benches.
    • Turn off electrical devices and laboratory operations that are not safe to be left unattended.
    • In controlled sequence, move along gangways to main aisles and exit in an orderly manner through the nearest appropriate exit.
    • On leaving the building, stay together as a group until contacted by the emergency services or University Security.
    • When directed to do so, recover any effects left in the building.
  • First aid management

    Extensive information pertaining to first aid training, equipment (including automated external defibrillator locations), risk assessment forms and how to respond in medical emergency situations can be found on the First Aid page under Safety Topics.

  • Related emergency contacts

    Internal Emergency Contacts

    For further assistance or questions regarding training, drills, warden equipment, publications and general emergency management matters, please email Emergency Planning Specialist.

    External Emergency Services

    Please note, if dialling out from Parkville campus switchboard, you must add a zero (0) before an external number.

    • National emergency number for fire, police or ambulance: 000
      • on mobile phones, dial 112 or 000
      • from Parkville campus switchboard, dial 0 000
    • State Emergency Service (SES) for storm or flooding emergencies: 132 500
      • from Parkville campus switchboard, dial 0 132 500
    • Poisons Information Centre: 131 126
      • from Parkville campus switchboard, dial 0 131 126