Workplace inspection, cyclic events and monitoring equipment

Workplace Inspections


A Workplace Inspection is a periodic inspection of a work area performed collaboratively by management and staff, to ensure the work area is kept free of hazards and potential hazards. Workplace inspections include local areas (public and shared spaces) both inside and outside structures.

Workplace inspections are regularly scheduled events. They can be planned through a Cyclic Events checklist or other local method such as an outlook calendar event. To initiate and monitor workplace inspections, Supervisors can use one of the following methods:

  • Computer - ERMS Checklists and Inspections and login with University username and password;
  • Tablet - PocketAudit for iPad, accessible to staff in Supervisory roles only. Your local Health and Safety Business Partner can assist with the initial setup to link your tablet to ERMS. Once setup use your University username and password to log in; or
  • Hardcopy - Workplace Inspection checklist. Complete the inspection in hardcopy. Upload completed document to ERMS Checklists and Inspections, list findings/observations and where required action items (write specific information in the action item as this is the only information visible to the assigned responsible person), assign to responsible person with due date.




Cyclic Events


Cyclic Events are processes/tasks that occur at regularly scheduled times, and are required to meet legislative and/or University of Melbourne OHS requirements.

A Cyclic Events Checklist assists a department, division or entity to manage and track its OHS cyclic events. Your OHS Cyclic Events Checklist may be requested when you are subject to health and safety audit.

The documents in this section are presented in editable, Microsoft Word format. If you use any of the documents in this section to create a cyclic events checklist, you must customise the document control in the document's footer.

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Please use the following example checklists in conjunction with Developing and Maintaining a Cyclic Events Checklist above.

Monitoring equipment


Health and safety monitoring equipment means all equipment that is used at any time for health and safety related inspection, measuring or testing. If your area owns or controls such equipment, you can use the Health &Safety Monitoring Equipment Register (below) to record calibration requirements for the equipment.

Your Cyclic Events Checklist should include periodic review (at least yearly) of the OHS Monitoring Equipment Register.


Health monitoring

The Occupational Health team provides important health information and services, including health monitoring, to all staff. Staff can view specific information relating to health monitoring on the Occupational Health page.