Monitor

Workplace inspection, cyclic events and monitoring equipment

Workplace Inspections

Background

A Workplace Inspection is a periodic inspection of a work area performed collaboratively by management and staff, to ensure the work area is kept free of hazards and potential hazards. Workplace inspections include local areas (public and shared spaces) both inside and outside structures.

Workplace inspections are regularly scheduled events. They can be planned through a Cyclic Events checklist or other local method such as an outlook calendar event. To initiate and monitor workplace inspections, Supervisors can use one of the following methods:

  • Computer - ERMS (login with University username and password), select Checklists and Inspections module;
  • Tablet - pocketAudit for Apple or Android accessible to staff in Supervisory roles only. Your local Health and Safety Business Partner can assist with the initial setup to link your tablet to ERMS. Once setup users can access checklists and inspections module using their University username and password;
  • Hardcopy - Complete the Workplace Inspection checklist in hardcopy. Upload completed document to ERMS Checklists and Inspections, list findings/observations and where required action items (write specific information in the action item as this is the only information visible to the assigned responsible person), assign to responsible person with due date.

Requirements

Process

Guidance

Cyclic Events

Background

Cyclic Events are processes/tasks that occur at regularly scheduled times, and are required to meet legislative and/or University of Melbourne OHS requirements.

A Cyclic Events Checklist assists a department, division or entity to manage and track its OHS cyclic events. Your OHS Cyclic Events Checklist may be requested when you are subject to health and safety audit.

The document below is presented in editable, Microsoft Word format. If you use this document to create a cyclic events checklist, you must customise the document control in the document's footer.

Monitoring equipment

Background

Health and safety monitoring equipment means all equipment that is used at any time for health and safety related inspection, measuring or testing. If your area owns or controls such equipment, you can use the Health & Safety: Monitoring equipment register (below) to record calibration requirements for the equipment.

Your cyclic events checklist should include periodic review (at least yearly) of the OHS monitoring equipment register.

Guidance

Health monitoring

The Occupational Health team provides important health information and services, including health monitoring, to all staff. Staff can view specific information relating to health monitoring on the Occupational Health page.