2018 Change Log

Changes to all processes, policies, requirements, forms and bulletins updated during 2018 are listed below.

Published
date
Document name Version number Change details
December
17th Health & Safety - Complete a health and hazard assessment questionnaire (HHAQ) 1.0 New process (in ProMapp).
17th Occupational health monitoring protocol 1.1 Reformatted and updated links.
17th Health surveillance requirements matrix 1.1 Reformatted and updated links.
17th Health and hazard assessment questionnaire (HHAQ) 3.7 Reformatted and updated links.
Addition of electronic signature (tick box) for both supervisor and employee.
6th HSR list 5.36 Updated HSR for U-vet, Werribee
5th Intranet FMDHS OHS team contact list Dec 2018 Updated contact details
November
30th Health & Safety: Biohazard waste collection form 1.1 Updated Daniels Health email address.
29th Safety Bulletin 18/04: Management of Regulated Chemicals 1.1 Updated disposal of schedule 8 and schedule 9 poisons.
23rd HSR list 5.35 Updated Architecture (Academic), Architecture (Professional) and MDHS Otolaryngology HSR details.
23rd Health monitoring OHS requirements procedure (also known as the Health& Safety: Health screening and monitoring requirements)   Withdrawn document.
22nd Health & Safety: Off campus requirements 1.2

Updated links.
Updated high risk definitions.

21st Health & Safety: Travel to high risk destination risk assessment 1.2 Updated links and formatting.
Updated high risk definitions.
Added reference to other travel advisory information.
Removed travel requisition number.
21st Health & Safety: Non UniTravel risk assessment form 1.2 Updated links and formatting.
Updated high risk definitions.
Added reference to other travel advisory information.
21st Health & Safety: Off campus requirements 1.1 Updated links and formatting. 
Section 3: Added definition for “high risk destination”. 
Section 4.4: Included high risk destinations. 
Section 7.1.1: Included reference to the process in Promapp.
19th Automated external defibrillators campus locations 1.3 Updated 757 Swanston Street AED asset number and nearest AED buildings.
5th 2018-01 HSR Meeting - Supplementary Information - Yammer Presentation  New document.
5th 2018-02 HSR Meeting - Minutes
2018-01 HSR Meeting - Minutes
  New documents.
5th 2018-03 HSR Meeting - Agenda
2018-02 HSR Meeting - Agenda
2018-01 HSR Meeting - Agenda
  New documents.
5th 1508 FMDHS OHS Newsletter   Document withdrawn.
5th 2015-04 HSR Meeting - Minutes
2015-03 HSR Meeting - Minutes
2015-02 HSR Meeting - Minutes
2015-01 HSR Meeting - Minutes
  Documents withdrawn.
HSR Minutes from previous meetings are available on request from the University Services Health & Safety team.
5th 2015-04 HSR Meeting - Agenda
2015-03 HSR Meeting - Agenda
2015-02 HSR Meeting - Agenda
2015-01 HSR Meeting - Agenda
  Documents withdrawn.
HSR Minutes from previous meetings are available on request from the University Services Health & Safety team.
October
30th HSR list 5.34 Updated multiple HSR details
12th HSR list 5.33 Updated HSR for Infrastructure Services.
11th University additional information claim form 1.0 New document.
10th Building emergency procedures poster 7.2 Updated exit picture and footer details.
9th Hazardous waste guidance sheet 1.2 Updated Biosecurity waste definition and GMO waste definition.
September
26th HSR list 5.32 Updated HSR for Peter Doherty Institute.
Updated formatting.
25th Phosphorus-32 risk assessment   Document withdrawn.
25th Phosphorus-33 risk assessment   Document withdrawn.
24th

Health & Safety: Waste management requirements

1.1 Updated formatting and links.
Section 5: Updated OHS Regulations 2017.
Section 7.2: Updated links to new forms and removed superseded forms.
Section 7.3: Updated links to reflect new University information.
Updated Supporting Documentation.
24th Health & Safety: Chemical inventory form 2.0 Updated inventory to be compatible with GoldFFX manifest requirements.
24th Health & Safety: Hazardous waste guidance sheet 1.1 Updated waste information to reflect new waste contractors’ services.
24th Health & Safet: Chemical management guidelines 2.9 Updated formatting and links.
Part A: removed references to examples of chemical inventories and examples of poisons plans.
Section 2.5: removed examples of chemical inventories
Section 2.9.3: updated information regarding ERMS. Updated Table 1 – grouped risk assessments are available on request.
Section 2.8.15: Updated call out box.
Section 7.4: Update information to match on-line application. Remove sub-sections 7.4.1, 7.4.2 and 7.4.3.
24th Example of an office chemical inventory   Document withdrawn.
24th Example of a workshop chemical inventory   Document withdrawn.
24th Example of a laboratory chemical inventory   Document withdrawn.
24th Example of a farm chemical inventory   Document withdrawn.
24th Example of a commercial kitchen chemical inventory   Document withdrawn.
24th Example of an art studio chemical inventory   Document withdrawn.
24th Example of a poisons control plan part one   Document withdrawn.
24th Example of a poisons control plan part two   Document withdrawn.
24th Example of a poisons control plan part three   Document withdrawn.
21st Hazardous waste labels 1.0 New document.
21st Health & Safety: Biohazard waste collection form 1.0 New document.
21st Health & Safety: Chemical waste collection form 1.0 New document.
21st Hazardous waste collection manifest form   Document withdrawn.
Superseded by Health & Safety: Chemical waste collection form and Health & Safety: Biohazard waste collection form.
19th Building emergency resources database Sept 2018 Updated Chief Warden and Drill details.
19th Automated external defibrillators campus locations 1.2 Updated asset numbers.
10th Staff relocation checklist 1.2 (New) Section 7: Facilities, therefore next section is now section 8 and retitled “staff” because signature is not required.
Updated Further Advice and Assistance to include Service Now.
10th Emergency management plan 1.0 New document.
7th HSR list 5.31 Updated various HSRs 
6th Responding to an emergency   Document withdrawn.
See Health & Safety - Respond to an emergency for the process that has replaced this document.
6th Implementing emergency preparedness and response   Document withdrawn.
See Health & Safety - Implement emergency preparedness and response for the process that has replaced this document.
6th Health & Safety: Bomb/substance and phone threat checklist 1,0 New document.
Supersedes Bomb / BBR phone threat checklist and AFP bomb checklist.
6th AFP bomb checklist   Document withdrawn. Superseded by Health & Safety: Bomb/substance and phone threat checklist.
6th Bomb / BBR phone threat checklist   Document withdrawn. Superseded by Health & Safety: Bomb/substance and phone threat checklist
5th HSR list 5.30 Updated HSR for Anatomy and Neuroscience.
5th ERSC Terms of Reference 1.2 Content reviewed.
Updated formatting.
August
29th ERSC Minutes 2017-04
ERSC Minutes 2017-03
ERSC Minutes 2017-02
ERSC Minutes 2017-01
  Documents withdrawn.
ERSC Minutes from previous meetings are available on request from the University Services Health & Safety team.
29th Housekeeping OHS requirements procedure 1.4 Document withdrawn.
29th Critical incident exercise notification July 2018   Document withdrawn.
29th Ionising radiation management guidelines 2.1 11.1.2 updated to include new training module: Safe Radiation Practices - Use Licence Holders.
29th Safe radiation practices ionising presentation,
Refresher training assessment ionising radiation,
Safe radiation practices ionising training guide
1.0 Documents withdrawn.
See TrainMe for training information and courses.
26th TrainME 1.0 New training course published in TrainME: Safe Radiation Practices - Use Licence Holders.
20th HSR list 5.29 Updated HSRs for Research, Innovation & Commercialisation (Parkville) and Engineering.        
20th Hot tips for hot desking 1.1 Additional information added to preferred features list.
17th Barbecue standard operating procedure 1.0 New document.
16th HSR list 5.28 Updated HSR for Melbourne School of Population Health.
13th Hot tips for hot desking 1.0 New document.
7th Health & Safety: Consultation, representation and committee requirements 1.1 Remove consolidated forms and templates.
Updated link to new Guidelines.
6th Health & Safety: Health and Safety Representative Election Guidelines 1.0

Supersedes the Suggested HSR election procedure.
Replaces the following documents:
HSR call for nominations;
HSR nomination form;

HSR ballot paper;
HSR voting paper;
HSR voter signature labels avery;
HSR voting paper envelope labels Avery;

HSR welcome letter.

6th HSR call for nominations
HSR nomination form
HSR voting paper
HSR ballot paper
HSR voter signature labels avery
HSR voting paper envelope labels Avery
HSR welcome letter
  All documents withdrawn.
Documents consolidated into new Health and Safety Representative Election Guidelines.
6th Suggested HSR election procedure  Document withdrawn. Superseded by Health and Safety Representative Election Guidelines.
1st Standard operating procedure form 1.3 Updated formatting.
1st Health & Safety: Hot work instructions 1.1 Updated links and formatting
Section 2.1.1: New call out regarding combustible building materials
Section 3.2.1: Additional information on combustible building materials
Section 3.5: Additional information on combustible building materials
Section 3.15: updated hot work permit retention requirements to be consistent with confined space entry permit requirements.
1st Health & Safety: Hot work requirements 1.0 Supersedes Hot work risk management procedure.
Updated legislation.
Updated formatting.
Section 4.1, 4.2 and 4.3: amalgamated into 4.1. Subsequent sections numbered accordingly.
Section 4.2: New.
1st HSR List 5.27 Updated HSRs.
Removed MUSUL DWGs.
July
31st Health & Safety: Management licence schedules 1.0 New document.
25th Health & Safety: Completing a hot work permit 1.6 Updated permit retention requirements.
25th

Hot work permit (for printing only)

1.4 Reviewed. Nil updates.
25th Health & Safety: Hot work permit sample 1.6

Updated permit retention requirements.

25th Health & Safety: Confined space entry instructions 1.1 Section 2.1.1: Correction to information in call out box.
Updated links.
25th Health & Safety: Guidelines for service provider/contractor induction 1.0 Supersedes Health & Safety: Guidelines for contractor OHS induction.
Updated formatting and links.
Update references in section.
25th Building emergency resources database July 2018 Document updated.
Formatting updated.
18th Health & Safety: Engage a service provider/contractor checklist 1.0 Supersedes Health & Safety: Engaging contractor checklist.
Removed checks/requirements for matters not related to health and safety.
Increased scope for section on monitoring and section on review.
Can be used as an electronic form, therefore removing requirement to be signed by the authorising officer.
18th Health & Safety: Service provider/contractor requirements 1.0 New document supersedes Contractor (service provider) management – OHS requirements procedure.
Reformatted to current requirements template.
Section 3: aligned definition of contract with Contracts Policy (MPF1247).
Section 4.1: increased scope of contracts with reference to Contracts Policy (MPF1247)
Section 4.4: provided links and relevance to the Health & Safety: Engage a service provider/contractor checklist and the Health & Safety: Guidelines for service provider/contractor induction.
Section 7: new as per current requirements template. Reference to two new processes.
June
22th Warden Handbook 1.3 Updated warden training.
18th HSR list 5.26 Updated MDHS - Melbourne Medical School - MMS - Heidelberg.
4th Safety Bulletin 18/04: Management of Regulated Chemicals 1.0 New document.
4th If you are injured at work poster n/a Updated contact details.
4th Actions to take in an emergency 1.1 Updated formatting.
May
31st Building emergency resources database May 2018 Document updated.
24th 2017-04 HSR meeting minutes  New document.
24th Supplementary Information - HSR Conference Review 31-10-2017  New document.
24th 2017-04 HSR meeting agenda  New document.
24th Health & Safety: Risk management requirements 1.2 Section 5: Updated references
Section 7.1: Included process Health & Safety – Develop a risk register
Section 7.2: Updated forms
Section 7.3: Update guidance
22nd Automated external defibrillators campus locations 1.1 Updated Southbank AED location.
18th Health & Safety: Traffic management risk assessment form 1.0 Supersedes Traffic management assessment form.
Changed current risk to inherent risk.
18th HSR list 5.25 Updated BioSciences HSRs
14th Health & Safety: Completing a health and safety risk register 1.2 Fixed typo in call out box.
14th Health & Safety: Task risk analysis form 2.1 Changed current risk to inherent risk.
14th Health & Safety: General risk assessment form 2.0 Changed current risk to inherent risk.
14th Health & Safety: Standard operating procedure 1.2 Updated formatting.
14th Health & Safety: Chemical risk assessment form 2.1 Changed current risk to inherent risk.
14th Health & Safety: Field work risk assessment form 2.0 Changed current risk to inherent risk.
14th Health & Safety: Radioactive material risk assessment form 2.1 Changed current risk to inherent risk.
14th Ionising radiation laboratory certification checklist 2.1 Two questions removed from checklist:
  1. Are all sources on the department Radiation Inventory?
  2. Does the design of the room consider shielding arrangements?
Requirement to sign the checklist has been removed.
7th Intranet FMDHS OHS team contact list Jan 2018 Updated FMDHS controlled document.
4th Chemical Management Guidelines 2.8 Section 4.4:  Engineered nanoparticles risk assessment and reference to Health & Safety: Engineered nanoparticles risk assessment removed – subsequent section 4 subsections renumbered.
4th Health & Safety: Risk assessment methodology 2.2 Updated formatting.
Section 2.1: clarified referring to appendix A for definitions.
Figure 2: included missing arrow highlighting example risk rating.
Section 2.2: updated “current risk” and definitions to “inherent risk”.
Section 6.6: Removed reference to Health & Safety: Engineered nanoparticles risk assessment.
Section 7: update references.
Appendix A: updated matrix colours to match ERMS.
4th Health & Safety: Regulated plant requirements 1.0 Supersedes Regulated plant risk management procedure.
Updated legislation, links and formatting.
Section 3: Removed definition of a plant register. 
Section 4.2: A plant register is no longer required, but is provided as an example of tracking and maintaining plant requirements.  Updated data that could be used in a risk register.
Removed Section 4.3:  Inspection and maintenance requirements for autoclaves shifted to Section 4.8. All proceeding sections renumbered. 
Section 4.3 (formerly 4.4): included details for using ERMS.
4th Health & Safety: Plant register 1.1 Updated fields to align with the Health & Safety: Regulated plant requirements.
4th Health & Safety: Plant risk assessment form 2.1 Changed current risk to inherent risk.
4th Health & Safety: Autoclave hazards 1.1 Updated links and formatting.
4th Engineered nanoparticles risk assessment   Document withdrawn.
4th Regulatory requirements for autoclaves 1.1 Updated links, formatting and legislation.
3rd

Health & Safety: Working in isolation requirements

1.1 Updated links and formatting. 
Section 4.1: Clarified the purpose of the Health & Safety: Working in isolation form. 
Section 4.4: Clarified first paragraph to remove ambiguity. 
Section 5: Included more references. 
Section 7.1: Included Health & Safety – Working in isolation.
3rd

Health & Safety: Working in isolation form

1.2 Updated formatting
Clarified instructions for use
Section 4: Clarified instructions for completing section
Section 5:  Removed requirement for signatures
3rd

Health & Safety: Working in isolation guidance

1.2 Updated formatting.
Additional Section 3 for guidance on staff and students undertaking low risk activities in low risk locations.
3rd

Health & Safety: Hazardous manual handling requirements

1.0 Supersedes the Ergonomics and manual handling procedure.
Ergonomics requirements addressed in the Health & Safety: Ergonomics requirements.
3rd Health & Safety: Guide to hazardous manual handling hierarchy of control 1.0 Supersedes Health & Safety: Guide to manual handling hierarchy of control
3rd Health & Safety: Hazardous manual handling risk assessment 2.1 Changed current risk to inherent risk.
Update links and formatting.
3rd Health & Safety: Ergonomic requirements 1.0 Supersedes the Ergonomics and manual handling procedure.
Manual handling requirements addressed in the Health & Safety: Hazardous manual handling requirements.
3rd Health & Safety: Computer workstation self-assessment 2.9 Updated formatting and links.
Altered instruction “email this completed assessment form….” to “forward this completed assessment form…..”
3rd Safety Bulletin 18/03: Sit stand workstation 1.0 Supersedes Safety Alert 16/01: Sit stand workstations.
April
24th ERSC Minutes 2017-04
ERSC Minutes 2017-03
ERSC Minutes 2017-02
  New documents.
24th ERSC Minutes 2016-04
ERSC Minutes 2016-03
ERSC Minutes 2016-02
ERSC Minutes 2016-01
  Documents withdrawn.
ERSC Minutes from previous meetings are available on request from the University Services Health & Safety team.
24th ERSC Minutes 2015-04
ERSC Minutes 2015-03
ERSC Minutes 2015-02
ERSC Minutes 2015-01
  Documents withdrawn.
ERSC Minutes from previous meetings are available on request from the University Services Health & Safety team.
24th

Chemical Risk Assessment (Lab/Workshop):

  • Class 2.1 Flammable Gases  
  • Class 2.2 Non-Toxic and Non-Flammable Compressed Gases  
  • Class 2.3 Toxic Gases  
  • Class 3 Flammable Liquids  
  • Class 4.1 Flammable Solids  
  • Class 4.2 Spontaneously Combustible Substances  
  • Class 4.3 Dangerous When Wet  
  • Class 5.1 Oxidising Substance  
  • Class 5.2 Organic Peroxides  
  • Class 6.1 Toxic Substances  
  • Class 8 Corrosive Substances  
  • Class 9 Miscellaneous Dangerous Substances  
  • CDT/CRC Cutting Oil  
  • Hydrofluoric Acid
    Ethanol
  Documents withdrawn.
Out of date uncontrolled versions of chemical risk assessments for lab/workshop are available on request from the University Services Health & Safety team.
24th

Chemical Risk Assessments (Office):

  • Dishwasher Tablet  
  • Dishwasher Liquid  
  • Insect Spray  
  • Liquid Paper  
  • Printer toner - black  
  • Printer toner - cyan  
  • Printer toner - magenta  
  • Printer toner - yellow  
  • Surface cleaner  
  • Whiteboard cleaner
  Documents withdrawn.
Out of date uncontrolled versions of chemical risk assessments for office are available on request from the University Services Health & Safety team.
19th Warden Handbook 1.2 Updated Emergency Management document.
11th HSR list 5.24 Updated Melbourne School of Psychological Sciences.
10th Chemical management guidelines 2.7 Section 5: Scheduled carcinogenic substances all references to Schedule 5A and Schedule 5B updated to Schedule 10 and Schedule 11 respectively.
Section 5.5 (New): Risk Control measures – subsequent sections renumbered.
Section 5.9 Health Surveillance includes references to biological monitoring.
March
30th HSR list 5.23
5.22
Updated Arts.
Updated Melbourne School of Health Sciences.
22nd Health & Safety - Building evacuation report 1.1 Section 2: Addition of No bicycles to 'Minimal removal of personal belongings by evacuees'
21st HSR list 5.21 Updated Melbourne Medical School – Berkeley
19th 2017-03 HSR Meeting - Minutes  New document.
19th 2017-03 HSR Meeting - Agenda  New document.
19th 2017-02 HSR Meeting - Minutes  New document.
19th 2017-02 HSR Meeting - Agenda  New document.
19th 2017-01 HSR Meeting - Minutes  New document.
19th 2017-01 HSR Meeting - Agenda  New document.
16th HSR list 5.20 Updated HSRs.
16th Health & Safety: Issue resolution requirements 1.2 Updated formatting
Update Regulations
Section 7.2: Changed link from “Incident report” to “Hazard report”
16th Safety Bulletin 18/02: Calibration requirements and inspection requirements 1.1 Updated formatting and links.
15th Incident investigation form 1.1 Nil changes.
15th Incident report form 1.1 Updated formatting.
15th Hazard report form 1.1 Updated formatting.
4th Checklists and Inspections - Training presentation 1.0 New document.
4th Incident. Injury, Hazard Reporting and Investigation Requirements 1.1

Section 1: Adding dot point – “identifying hazards, undertaking risk assessments, controlling risks”
Section 3: Changes to definitions include –
- Addition of ERMS
- “Health and safety hazard” changed to “Hazard
Section 4.2: Changed subheading from “Incident and hazard reporting” to “Incident reporting”. Updated section to remove reference to hazard reporting
Section 4.3: New section titled “Hazard reporting”. All subsequent sections renumbered sequentially. More detail added to this section on avenues available for hazard reporting.
Section 4.5: Greater clarity on the requirements for a basic investigation or an ICAM investigation. Addition on the process for psychological hazards.
Section 5: Updated references
Section 7.1: Added “Health & safety – Report a hazard or issue”
Section 7.2: Updated forms to match current availability on the Safety website
Section 7.3: Added more guidance material.

3rd Health & Safety: Workplace inspection checklist 1.0 Supersedes Health & Safety: Workplace inspection office, Health & Safety: Workplace inspection laboratory and Health & Safety: Workplace inspection workshop.
Matches workflow of ERMS.
3rd Health & Safety: Workplace inspection laboratory   Document withdrawn. See Health & Safety: Workplace inspection checklist.
3rd Health & Safety: Workplace inspection workshop   Document withdrawn. See Health & Safety: Workplace inspection checklist.
3rd Health & Safety: Workplace monitoring and inspection requirements 1.0 Supersedes Workplace inspection requirements.
New requirements:
- Place greater emphasis on monitoring,
- Introduction of ERMS workplace inspection,
- Standardisation of workplace inspections to 6 monthly.
February
21st HSR list 5.17 Updated details.
January
23rd Building Emergency Resources Database 5.1 Updated details.
22nd Refresher training assessment laser   Document withdrawn.
Laser training now available in TrainMe.
18th Safety Bulletin 2017/06: First aid and emergency response 1.1 Removed reference to corporate partnership with Ambulance Victoria.