First Aid Equipment and Automated External Defibrillator

1. Integrated Workplace Inspection Approach:
Incorporate first aid kit and equipment maintenance into the scheduled workplace inspection program, with involvement from the dedicated inspection team members.

2. First Aid Kit Inspection:
Implement a systematic first aid kit and equipment inspection schedule, aided by the comprehensive "First Aid Kit Basic Contents" document, ensuring thorough assessments at regular intervals.

3. Maintenance through Preferred Supplier:
Optimise first aid kit management by leveraging the services of our trusted supplier, St. John's Ambulance, for inspection, replenishment of supplies and maintenance.

The University of Melbourne is committed to ensuring the safety and well-being of its employees and students by maintaining first aid kits across all campuses. To achieve this efficiently, we have established a partnership with St. John Victoria as our preferred supplier. This partnership not only standardises the first aid kit management process but also results in resource optimisation and time efficiency. St. John Victoria also offers the option to purchase first aid products, including complete kits and individual supplies directly through their service.

Process

1. Sign Up and Set Up an Account:

• Complete the  form on the Staff Services Portal and review the  document.
• Assign a local contact person responsible for first aid kit management.
• Raise a standing Purchase Order (PO) through iProcurement for St. John Ambulance Australia (Victoria) Inc. (ABN: 69061844380).
• Complete the "First aid kits service request" available on the Staff Services Portal.
• Review the "Process & Responsibilities"

2. Meet with the Representative and Set Up Service:

• Schedule a meeting with the St. John Victoria representative at a mutually agreed location and time.
• Conduct a walk-through of the area/building to identify the location of each first aid kit and provide any necessary additional information (e.g., special kit types).
• The representative will affix barcodes on the kits to track future inspections.
• Share any specific area requirements, such as laboratory inductions or restricted access.
• Agree on a regular service frequency and set future servicing dates. St. John will confirm servicing dates via email two weeks in advance. It's essential to respond promptly to this confirmation email to ensure service attendance.

3. Payment and Invoicing:

• The local area will be charged for the first aid kit inspection fee (hourly rate) and any required replenishment of items (missing or expired).
• An invoice will be generated a couple of days after the service day.
• All invoices will be directed to the University's Finance department, quoting the respective PO number, in compliance with the University Finance Policy.

4. Reporting and Auditing:

• St. John Ambulance will email the local contact person a comprehensive report following the completion of the service.
• Notify St. John Victoria promptly if there are any changes in the local contact person or the location of the kits.

For any inquiries or assistance, please reach out to the Health & Safety Services team.

Our specialised first aid kits, distinguishable by their distinctive orange colour, are conveniently housed within the Automated External Defibrillator (AED) cabinet. Each cabinet features an exterior sticker listing the comprehensive contents of these kits for quick reference.

The maintenance of these kits is entrusted to our Health & Safety Services team, who conduct regular scheduled audits to ensure their readiness. If the need for specialised first aid equipment arises beyond our regular maintenance schedule, we kindly request that you submit a request through our Automated External Defibrillator (AED) & Specialised first aid equipment request form.

Automated External Defibrillators (AEDs) play a crucial role in providing initial assistance to individuals who may be experiencing a suspected sudden cardiac arrest. While comprehensive training is included in the Provide First Aid course, it's important to note that AEDs are designed to be user-friendly and can be operated by anyone, even without formal training.

We prioritise the ongoing maintenance of our AEDs. We have a centralised management system in place, which includes funding for the continuous upkeep of our Automated External Defibrillators, encompassing the replacement of essential components such as batteries and pads.

To be eligible for inclusion in this maintenance program, an AED must meet specific criteria:

• It should be of the Zoll AED Plus brand and model.
• The unit must be listed in the current approved Automated external defibrillators campus locations, as recognised by our Health & Safety Services Team.
• If a new Zoll AED Plus is acquired, the precise location details should be promptly submitted through the Automated External Defibrillator (AED) Register Update form

To facilitate the acquisition of a new Automated External Defibrillator (AED), please follow the steps outlined below:

Step 1: Request a Quote Contact our preferred supplier at info@integrityhs.com.au and request a quote for the desired AED configuration. You have two options:

• AED Unit with a Cabinet: Zoll AEDs Plus ZOLL AED Plus Fully Automatic, Wall Alarmed Cabinet with Strobe Light, 3D AED Sign Defibrillator Bundle
• Only the AED Unit: ZOLL AED Plus Fully Automatic Defibrillator

Step 2: Raise a Purchase Order (PO) with the following contractor details:

• Supplier Name: INTEGRITY HEALTH & SAFETY PTY LTD
• Supplier Number: 41966

Step 3: Submit PO Details to Integrity Health & Safety Pty Ltd with the following information:

• PO number
• Specific items required
• Contact person and delivery address
• Contact person for invoice payment

Step 4: AED Installation and Registration Upon delivery and installation of the AED, complete and submit an Automated External Defibrillator (AED) Register Update form. This step is crucial to ensure the centralised management of ongoing maintenance and associated costs.

For the replacement of pads and/or batteries, please use the Automated External Defibrillator (AED) & Specialised first aid equipment request system.

For comprehensive guidance on the operation of the Zoll automated electronic defibrillator plus, refer to the available Standard operating procedure - Zoll automated electronic defibrillator plus.