First aid kits and automated external defibrillator

First aid kits

  • Order first aid kits

    Please note that the ordering and upkeep of first aid kits are the responsibility of the local area.

    Each area should assign a local contact person responsible for first aid kit management.

    You can order first aid kits and individual items through Themis, in the dedicated e-market place in iProc.

    Access Themis here.

  • Options for maintaining first aid kits and equipment

    1. Integrated workplace inspection approach:
    Include first aid kit and equipment maintenance into the scheduled workplace inspection program of your local area. Dedicated inspection team members can also be established.

    2. First aid kit inspection:
    Create a first aid kit and equipment inspection schedule, along with the "First Aid Kit Basic Contents" document, ensuring the assessments are completed at regular intervals and recorded.

    3. Maintenance through preferred supplier:
    Use our trusted supplier St John's Ambulance for inspection, replenishment of supplies and maintenance.

  • Maintenance through our preferred supplier

    The University of Melbourne is committed to ensuring the safety and well-being of its employees and students by maintaining first aid kits across all campuses. To achieve this efficiently, we have established a partnership with St. John Victoria as our preferred supplier.

    St. John Victoria also offers the option to purchase first aid products, including complete kits and individual supplies directly through their service.

    Process

    1. Sign up and set up an account:

    • Complete the  form on the Staff Services Portal and review the  document.
    • Assign a local contact person responsible for first aid kit management.
    • Raise a standing Purchase Order (PO) through iProcurement for St. John Ambulance Australia (Victoria) Inc. (ABN: 69061844380).
    • Complete the "First aid kits service request" available on the Staff Services Portal.
    • Review the "Process & Responsibilities"

    2. Meet with the representative and set up service:

    • Schedule a meeting with the St. John Victoria representative at a mutually agreed location and time.
    • Conduct a walk-through of the area/building to identify the location of each first aid kit and provide any necessary additional information (e.g., special kit types).
    • The representative will affix barcodes on the kits to track future inspections.
    • Share any specific area requirements, such as laboratory inductions or restricted access.
    • Agree on a regular service frequency and set future servicing dates. St. John will confirm servicing dates via email two weeks in advance. It's essential to respond promptly to this confirmation email to ensure service attendance.

    3. Payment and invoicing:

    • The local area will be charged for the first aid kit inspection fee (hourly rate) and any required replenishment of items (missing or expired).
    • An invoice will be generated a couple of days after the service day.
    • All invoices will be directed to the University's Finance department, quoting the respective PO number, in compliance with the University Finance Policy.

    4. Reporting and auditing:

    • St. John Ambulance will email the local contact person a comprehensive report following the completion of the service.
    • Notify St. John Victoria promptly if there are any changes in the local contact person or the location of the kits.

    For any inquiries or assistance, please reach out to the Health & Safety Services team.

  • Specialised first aid kits

    Our specialised first aid kits, distinguishable by their distinctive orange colour, are conveniently housed within the Automated External Defibrillator (AED) cabinet. Each cabinet features an exterior sticker listing the comprehensive contents of these kits for quick reference.

    Maintenance

    The maintenance of these kits are managed by Health & Safety Services team, who conduct regular scheduled audits to ensure their readiness.

    Servicing and replenishment are scheduled twice a year. If replenishment of ventolin, aspirin or epi-pens is required outside of the regular maintenance cycle, please submit a request through our Automated External Defibrillator (AED) & Specialised first aid equipment request form.

    Process for expired medicine

    Expired ventolin or aspirin can be returned to the nearest pharmacy for proper disposal.

    Expired epi-pens should be disposed of in a designated sharps waste disposal.

    If none of these options are feasible, you can send the expired medication back to us, and we will ensure their safe disposal on your behalf.

    Postal address: Health and Safety Services, Level 1, 11 Barry Street 3010 Carlton VIC

  • Who is responsible for maintaining first aid kits?

    First aid kits are maintained by the local contact person responsible for first aid kit management. Your manager can advise who the local contact person.

  • Replenishing items outside of scheduled maintenance cycles

    To replenish first aid kit items out of maintenance cycles, please speak to your local contact person responsible for maintaining your first aid kits.

    The following options are applicable:

    1. The local contact may retain a supply of commonly used items such as band aids, saline eye drops and replenish as required.

    2. The local contact may submit a request to St John Ambulance via ServiceNow.

Automated External Defibrillators (AEDs)

  • AED Location

    The location of your AED is critical in an emergency:

    • It needs to be easy to access for people of all heights and abilities.
    • It should be positioned in a central location which is obvious to anyone who may need to use the device.
    • It must be clearly visible and not hidden away in cupboards, lockers or drawers

    You can access here all the Automated external defibrillators campus locations

  • AED Acquisition

    To facilitate the acquisition of a new Automated External Defibrillator (AED), please follow the steps outlined below:

    Step 1: Request a quote Contact our preferred supplier at info@integrityhs.com.au and request a quote for the desired AED configuration. You have two options:

    • AED Unit with a Cabinet: Zoll AEDs Plus ZOLL AED Plus Fully Automatic, Wall Alarmed Cabinet with Strobe Light, 3D AED Sign Defibrillator Bundle
    • Only the AED Unit: ZOLL AED Plus Fully Automatic Defibrillator

    Step 2: Raise a Purchase Order (PO) with the following contractor details:

    • Supplier Name: INTEGRITY HEALTH & SAFETY PTY LTD
    • Supplier Number: 41966

    Step 3: Submit PO details to Integrity Health & Safety Pty Ltd with the following information:

    • PO number
    • Specific items required
    • Contact person and delivery address
    • Contact person for invoice payment

    Step 4: AED Installation and registration Upon delivery and installation of the AED, complete and submit an Automated External Defibrillator (AED) Register Update form. This step is crucial to ensure the centralised management of ongoing maintenance and associated costs.

    For the replacement of pads and/or batteries, please use the Automated External Defibrillator (AED) & Specialised first aid equipment request system.

    For comprehensive guidance on the operation of the Zoll automated electronic defibrillator plus, refer to the available Standard operating procedure - Zoll automated electronic defibrillator plus.

  • AED Maintenance

    Automated External Defibrillators (AEDs) play a crucial role in providing initial assistance to individuals who may be experiencing a suspected sudden cardiac arrest. While comprehensive training is included in the Provide First Aid course, it's important to note that AEDs are designed to be user-friendly and can be operated by anyone, even without formal training.

    We prioritise the ongoing maintenance of our AEDs. We have a centralised management system in place, which includes funding for the continuous upkeep of our Automated External Defibrillators, encompassing the replacement of essential components such as batteries and pads.

    To be eligible for inclusion in this maintenance program, an AED must meet specific criteria: