Fieldwork and events

Fieldwork

When undertaking field work, the following forms and guidance materials are available for use:

Travel off-campus

All University-related travel is governed by the following policies:

People travelling on University-related business (including fieldwork, conferences) are expected to behave appropriately at all times. Appropriate behaviour is governed by the following policies:

Refer to the University Safer Community Program website that promotes a respectful and inclusive University community. The Safer Community Program provides support and advice to members of the University of Melbourne community about inappropriate, concerning or threatening behaviour.

Requirements

Health & Safety: Travel and off-campus requirements

Off campus activities include any University supervised or coordinated route, travel or excursion to an off campus location for the purposes of extracurricular activities. The following forms are available for use:

Booking

Staff can refer to UniTravel for all bookings and further advice.

Insurance

Refer to Insurance for information on travel cover.

International travel

The University defines a high risk destination based on Department of Foreign Affairs and Trade (DFAT) advice levels. Currently the University determines this with the following advisories:

  • Level 3 - Reconsider your need to travel (all regions)
  • Level 4 - Do not travel (all regions)

The University General Counsel provides the following advice to be considered by anyone travelling on university business and supervisors before approving international travel:

Risk Assessment Forms

The Travel to high risk destinations risk assessment form is needed when you are asking for approval to travel to a high risk international destination on University business. When travelling to low risk international destinations, the Travel risk assessment form can be used.

Other sources of travel advisories and alerts:

You can also check out the International Travel Guide, on what you need to know when travelling overseas on University of Melbourne business.

Personal travel

The University will not approve or provide support for personal travel to high risk destinations.

  1. Travellers undertaking personal international travel are encouraged to review and take into account the Australian Government’s Department of Foreign Affairs and Trade Smartraveller advisories for each intended destination.
  2. Travellers are encouraged to review and consider:
    1. country and region advice; and
    2. their personal circumstances and attributes, including social media presence (including references to University of Melbourne, course, research or other academic pursuit) as relevant to the advisory.
    3. advice for all travellers: https://smartraveller.gov.au/guide/all-travellers/everyone/Pages/advice-for-all-travellers.aspx
  3. Travellers who are citizens or residents of other countries, including dual nationals, are encouraged to review and consider the travel advisories published by the government of the respective countries.
  4. Travellers must not take University of Melbourne assets, including mobile phones, tables and computers, when undertaking personal travel to international destinations.
  5. Travellers undertaking personal travel must not engage in any coursework or research activity associated with their University of Melbourne course and/employment.
  6. Travellers need to arrange travel insurance for any personal travel to high risk destinations which occurs before, after or within any period of authorised university travel.

Events

The University hosts a range of events and activities relating to research, learning and engagement organised by various departments and academic divisions.

Events may vary in scale and audience but they all involve a level of risk that needs to be addressed in the planning stages. As such, there are specific health and safety events management requirements that should be considered for inclusion during all university events management planning.

Health & Safety: Events management information

The Marketing and Communications team have extensive information to assist in organising events at the University: Event Staff Hub

Scientific diving

Scientific diving or occupational diving is undertaken to support scientific research or as an educational activity. The University will need to ensure all staff, students, contractors, and other personnel working under the University of Melbourne hold the appropriate qualifications and training.

Health & Safety: Scientific diving requirements

International travel advice and approval

The University General Counsel provides the following advice to be considered by anyone travelling on university business and supervisors before approving international travel for study or academic activity (access requires a UoM username and password):

Forms

Guidance

Requirements

Policy