Workplace monitoring, inspections and checklists

Last reviewed: June 2025

Workplace Inspection

A workplace inspection is a systematic process conducted to identify and evaluate potential hazards and ensure compliance with health and safety regulations. The primary goal is to prevent accidents, injuries, and illnesses by proactively addressing any safety concerns.

Inspection Process:

Planning: Determine the scope, frequency and areas of focus.
Checklist: Use the designated checklist in the UoM Riskware platform
Walk through: Physically inspect the workplace, observing conditions and practices.
Documentation: Record findings, including identified hazards, areas needing improvement and recommended actions directly in the checklist.
Follow-Up: Ensure that corrective measures are taken and are effective.

Frequency: Workplace inspection should be yearly for low risk areas and at least every 6 month for moderate to high risk areas.

Requirements:

Health & Safety: Workplace monitoring and inspection requirements.

KBA:

Riskware Workplace Inspection Checklists

Corrective Actions

During an inspection, a hazard may be identified. For any hazard, a task must be created in UoM Riskware and assigned to appropriate personnel to action. Action must be taken as soon as possible and the task then closed in UoM Riskware.

How to complete a task in UoM Riskware

Computer workstation self-assessment checklist

Working from home

Accessible for all employees and graduate student researchers, this checklist assists with the assessment of your home-based workstation, covering ergonomics, electrical safety and overall health.

Frequency: This self-assessment should be completed for new work from home arrangements or when this home based-work environment changes.

Working on Campus

Accessible for all employees and graduate student researchers, this checklist assists with the assessment of work-based workstations. It includes equipment setup, emergency procedures and hygiene practices.

Frequency: This self-assessment should be completed when work-based environment changes. e.g. relocation to a new building or a new type of computer workstation.

UoM Riskware Guidance

You can access more details in our Knowledge Base Articles:

UoM Riskware Mobile App

What can I do on the Riskware mobile app?
The mobile app allows you to complete Health and Safety checklists without being locked down to a laptop or personal computer.

You can also view your own checklists and if you have been assigned a task to complete, you can go directly to it from the mobile app.

What can’t I do on the Riskware mobile app?
The mobile app is not developed to provide checklist management capability such as supervisor visibility or reporting.

Sample home screen:

Riskware home

How do I download and configure the app for an Android mobile phone?

Follow the link to these instructions: HR Disclosures - RiskWare mobile app on an Android mobile phone - how to download and configure the app | University Services (service-now.com)

How do I download and configure the app on an iPhone?

Follow the link to these instructions: HR Disclosures - RiskWare mobile app on an iPhone - how to download and configure the app | University Services (service-now.com)

Hang on, everything looks black and I can’t read anything.
The app uses your personal settings so if you use dark mode (or something similar) on your mobile phone, the app will adopt these settings also. It does mean that everything (including text pages) becomes dark. You will need to remove dark mode to read the app content.

Equipment monitoring and cyclic events

Health and safety monitoring equipment means all equipment that is used at any time for health and safety related inspection, measuring or testing. If your area owns or controls such equipment, you can use the Health & Safety: Monitoring equipment register to record calibration requirements for the equipment.

Your cyclic events checklist should include periodic review (at least yearly) of the OHS monitoring equipment register.