Emergency preparedness and response

Being a warden is a specialist role with specific requirements and procedures that all wardens should be aware of. Detailed information on training, equipment, responsibilities and what to do in an emergency can be found on the Warden information page.

Warden information

The Warden Handbook has been prepared as a resource and training support to assist in performing warden roles and responsibilities for emergency evacuations and planned 'drill' exercises. Please direct questions regarding the handbook to the Emergency Planning Specialist.

Each building in the University is equipped with building evacuation diagrams. Building occupants should check the contents of these diagrams for buildings they enter and as a part of building inductions.

These diagrams are located at emergency exits and other key locations inside a building. The diagrams contain information on egress pathways, emergency assembly areas, evacuation procedures and the location of fire-fighting and first aid equipment.

All staff with IT Access have access to view evacuation diagrams on the Emergency Management Community SharePoint Managed Site. Evacuation diagrams are no longer stored in Meridian.

Emergency Management Community SharePoint

Health & Safety - Obtain an evacuation diagram (consultation is now complete and the process will be published shortly) will provide information on this process. If you have any further questions regarding the ongoing review of all out of date diagrams please contact:

• Existing buildings: Emergency Planning Specialist
• New or refurbished buildings: Project Manager

Building evacuation drills should be organised yearly (except Childcare centres which require drills quarterly).

Drills ensure that your building is prepared and ready to undergo an evacuation. Detailed requirements for evacuation drills are outlined in the Health & Safety - Emergency preparedness and response requirements.

To book a building evacuation drill, Chief Wardens or Health and Safety Business Partners are asked to review the Emergency Drill SharePoint calendar for an available time and then email a 30 minute calendar invitation to EmergencyDrills@groups.unimelb.edu.au including building name and number

For all drills accepted in the calendar, technicians will arrive at the building's fire panel at the designated time to trigger the fire evacuation alarms.

To view all scheduled drills across the University in your Outlook, go to the Emergency Drill SharePoint and add yourself as a 'member' of the site.

Following an evacuation drill, the Chief Warden completes the emergency event report. Please email the completed document to ohs-enquries@unimelb.edu.au for review and retention.

Emergency Management Community SharePoint

Guidance documents:

• Fire Extinguisher types and their uses
• Building emergency fittings - visual guide

Special instructions for lecture theatres, laboratories and classrooms.

The person in charge of the class shall maintain control of the class, and take direction from Wardens or Security staff if attending.

Upon hearing the alarm signal or becoming aware of an emergency, the person in charge of the class should direct students to:

• Stand and push chairs, large bags, etc under desks or benches.
• Turn off electrical devices and laboratory operations that are not safe to be left unattended.
• In controlled sequence, move along gangways to main aisles and exit in an orderly manner through the nearest appropriate exit.
• On leaving the building, stay together as a group until contacted by the emergency services or University Security.
• When directed to do so, recover any effects left in the building.