Emergency Management - Preparedness and Response
Flipchart -Emergency response procedures, security and emergency contacts, evacuation diagrams, evacuation drills, warden information.
In a life threatening emergency dial (0) 000,
then call University Security on 834 46666.
Keep your staff, students, and visitors safe by booking your building’s emergency event drill. Booking a drill is a great opportunity to ensure issues are identified and addressed early in the year, and ensure your building is well prepared for any emergency. For more information or assistance, contact Health and Safety Services.
The University places a high importance in emergency prevention and preparedness processes to maximise the safety of its people and the optimal functioning of the University. Separating these two functions allows us to focus more clearly on activities that support them effectively.
Emergency plans should be reviewed due to the changes in occupancy in buildings as a result of COVID-19. Plans need to take into account changes in availability of emergency personnel (eg Chief Warden, first aiders, etc.) where the building remains in use but occupancy has changed.
The documentation of emergency arrangements for a campus, precinct or building which includes preparedness, prevention and response activities. It includes agreed emergency roles, responsibilities, plans and localised emergency response procedures additional to the University’s emergency response procedures.
The Chief Warden (or other designated agreed person) is responsible for developing and maintaining the emergency plan. The Chief Warden (or other designated agreed person) will work in conjunction with an Emergency Control Organisation where applicable.
For further information, please refer to our Emergency Response Requirements.
All emergency plans should be forwarded for review to the Health and Safety Services.
Emergency personnel and training requirements
Being a warden is a specialist role with specific requirements and procedures that all wardens should be aware of. Detailed information on training, equipment, responsibilities and what to do in an emergency can be found on the Warden information page.
The Warden Handbook has been prepared as a resource and training support to assist in performing warden roles and responsibilities for emergency evacuations and planned exercises (ie. drills). Please direct questions regarding the handbook to the Health and Safety Services.
Personnel Training required Resources Visitor None Visitor Emergency Guide Staff, contractors, relevant students Health and Safety - Roles and Responsibilities Enrol in TrainME* Local induction Direct Supervisor Participate in yearly evacuation drill Chief Warden Customer facing (eg reception, library staff, Health Services) Suspicious packages Enrol in TrainME* Handling unhappy and angry customers Enrol in TrainME* Chief Warden, Deputy Chief Warden, Warden Conduct yearly evacuation drill Local area responsibility Fire extinguisher training (elective) Enrol in TrainME* Suspicious packages (elective) Enrol in TrainME* First Aiders Provide First Aid (Level 2) - HLTAID003 Enrol in TrainME* Provide Cardiopulmonary Resuscitation (CPR) – HLTAID001 (elective) Enrol in TrainME*
*You can search for Health and Safety training in the TrainME Course Catalog under the Health and Safety category.
Each building in the University is equipped with building evacuation diagrams. Building occupants should check the contents of these diagrams for buildings they enter and as a part of building inductions. A fire order instruction poster will also be on display beside the building evacuation diagrams.
These diagrams are located at emergency exits and other key locations inside a building. The diagrams contain information on egress pathways, emergency assembly areas, evacuation procedures and the location of fire-fighting and first aid equipment. Beside the evacuation diagrams, a fire order instruction poster will also be on display.
All staff with IT Access have access to view evacuation diagrams on the Emergency Management Community SharePoint Managed Site. Evacuation diagrams are no longer stored in Meridian.
Health & Safety - Obtain an evacuation diagram provides information on this process. If you have any further questions regarding the ongoing review of all out of date diagrams please contact:
Evacuation and Shelter in Place drills
Building evacuation drills should be organised yearly (except Childcare centres which require drills quarterly).
Drills ensure that your building is prepared and ready to undergo an evacuation. Detailed requirements for evacuation drills are outlined in the Health & Safety - Emergency preparedness and response requirements.
To book a building evacuation drill, Chief Wardens or Health and Safety Business Partners are asked to review the Emergency Drill SharePoint calendar for an available time and then email a one hour calendar invitation (you can book one hour drills back-to-back) to EmergencyDrills@groups.unimelb.edu.au specifying building name and number in the subject line. This will automatically send invite all required people.
For all drills accepted in the calendar, technicians will arrive at the building's fire panel at the designated time to trigger the fire evacuation alarms.
To view all scheduled drills across the University in your Outlook, go to the Emergency Drill SharePoint and add yourself as a 'member' of the site.
Special instructions for lecture theatres, laboratories and classrooms.
The person in charge of the class shall maintain control of the class, and take direction from Wardens or Security staff if attending.
Upon hearing the alarm signal or becoming aware of an emergency, the person in charge of the class should direct students to:
- Stand and push chairs, large bags, etc under desks or benches.
- Turn off electrical devices and laboratory operations that are not safe to be left unattended.
- In controlled sequence, move along gangways to main aisles and exit in an orderly manner through the nearest appropriate exit.
- On leaving the building, stay together as a group until contacted by the emergency services or University Security.
- When directed to do so, recover any effects left in the building.
The University publishes emergency preparedness and response information including:
- information, including training and responsibilities
- guidance, and
- forms and templates
Flip chart - Emergency response procedures
The University’s Flip chart - Emergency response procedures includes universal actions such as our evacuation or shelter in place procedures and includes hazard specific instructions for active armed aggressor, electrical outage, suspicious package and many more emergency types.
Hard copy versions of the flip chart are being installed across all University owned and occupied buildings. You will begin seeing them installed at fire panels, main entrances to buildings, lifts and at key locations such as libraries, receptions, lecture halls and other teaching spaces.
It is expected that where possible University staff, students, contractors and visitors will follow these University wide emergency response procedures. Where local area procedures are more detailed or contain site specific instructions, this information can be captured in Building emergency plans and local areas are responsible for making those procedures known to building occupants.
For more information on the flip chart or their physical installation across the University, please contact the Health and Safety Assist.
University Security provides a 24-hour emergency response. If you have called emergency services, please call Security immediately afterwards so that access to the campus can be provided.
Security can be contacted at each campus on:
- Parkville: (03) 834 46666 or 1800 246 066 (free call)
- Burnley: (03) 834 46666
- Creswick: (03) 5321 4333 / After hours: 0425 700 042
- Dookie (: (03) 5833 9200
- Southbank: (03) 834 46666
- Werribee: (03) 834 46666
Emergency Services activation is vital for events that are beyond the local capacity to respond effectively. If in doubt ring the appropriate emergency service and also inform University Security on (03) 834 46666.
Emergency contacts and support
Internal Emergency Services
- Health & Safety Business Partner for general health and safety advice.
- Chief and Deputy Chief Emergency Wardens (previously the Building emergency information database).
- Security for crime prevention, access and security issues.
- Transport and Parking for parking and traffic guidelines.
- Facilities Services for building and grounds maintenance, fire protection equipment, and exit signage.
- The Health & Safety Services team offer a variety of emergency management training sessions for staff.
- First Aid for information, training, first aid kits and automated external defibrillator locations.
- Health and Safety Assist for assistance or questions regarding training, drills, warden equipment, publications and general emergency management matters.
External Emergency Services
- National emergency number for fire, police or ambulance: 000
- State Emergency Service (SES) for storm or flooding emergencies: 132 500
- Poisons Information Centre: 131 126
- Bomb/substance and phone threat checklist
- Building emergency procedures poster
- Health & Safety: Emergency event report
- Emergency contacts poster
- Health & Safety: Building emergency plan - a basic template to develop an emergency management plan relevant to a specific area
- Personal emergency evacuation plan (PEEP)
- Automated external defibrillators campus locations
- Automated external defibrillator (AED) - standard operating procedure
- Building emergency fittings visual guide
- Building emergency information spreadsheet (info in specific folders)
- Emergency response procedures (flip chart)
- Fire extinguisher types and their uses
- Fire order A5 poster
- Managing spills
- Visitor emergency guide - email the Health and Safety Services for replacement guides
- Warden handbook