Processes, policies and forms

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All policies, requirements, processes, forms and bulletins that are updated and published on this website will also be listed below in the year and month in which they occurred.

2018 Change log 2017 Change log

2019 document changes

Published	Document title	Version	Change details
November
12th	Health & Safety: Emergency event report	1.0	New document. Supersedes Building evacuation report and Building evacuation checklist.
12th	Building evacuation report	n/a	Withdrawn document. Superseded by Health & Safety: Emergency event report.
12th	Building evacuation checklist	n/a	Withdrawn document. Superseded by Health & Safety: Emergency event report.
11th	Health & Safety: Management licence schedules	1.2	Added condition M1758 to the Practice specific conditions.
11th	Health & Safety: Ionising radiation requirements		Section 3: Added definition for “practice specific conditions”. Section 4.4: Modified the mandatory inclusion of RSA consultation to “Assistance and advice from the RSA can be sought when appointing a DRSO.” Section 4.5.2: Referred to “practice specific conditions”. Section 4.9.1: Changed “area monitoring” to “local area monitoring”. Section 4.9.2: Modified “Where area monitoring has been introduced” to “Where area monitoring (including local area) has been introduced”.
11th	Health & Safety: Ionising radiation management plan	2.8	Section 4: Inclusion of Table 1. Section 6: Inserted reference Table 2. Added “log a request in ServiceNow”. Section 7.2.1: Added “practice specific conditions”. Added “Note: Where an RPS stipulates that a mandated requirement can only be altered/modified (such as specified in the Radiation management plan) this Plan recognises that risk assessments, standard operating procedures and other documented protocols can be used for this purpose. Added “The RSA shall provide the relevant sections of the Management Licence to the local practices via the DRSO or other nominated person. The details provided will include: for radiation apparatus and sealed source apparatus: location, permitted practices, make and model number, serial number and conditions of use; and for radioactive material: location, permitted activities, type and activity of isotope, serial number and conditions of use.” Section 9: Added “ Note: When purchasing new ionising radiation sources to a location, the Manager/supervisor should ensure that other activities/tasks in the associated area are not affected. Where applicable existing SOPs (and protocols) should be reviewed.” Section 11.2: Added “local area monitoring: fixed monitor in a specific location to indicate variations in the radiation fields. The monitor will alarm if the radiation dose rate exceeds a specified level.” Section 14*: Added “The Management Licence details provided to local practices (as discussed in Section 7.2.1) can be used as a radiation inventory.”
11th	Health & Safety: Radiation management guidelines	2.3	Update library access details for Australian standards in relevant sections. Section 2.2.4: Inserted new dose limits table. Section 3.2.1: Added “(the local area management licence provided by the RSA can be used for this purpose).” Section 13.1.2: new section. All other sections numbers changed accordingly. 13.1.4: Section name change to “Health & Safety Services, Business Services. Removed reference to University Services throughout document. Updated Australian Standard 2243.3 2018
8th	Incident investigation form	1.1	Updated Investigation Analysis Factors to alphabetical order to reflect order in ERMS.
8th	Building emergency resources database	November	Updated warden details
7th	Safety Bulletin 19/09: High consequence and notifiable incidents	1.0	New safety bulletin. Replaces Safety Bulletin 17/02: Serious injury and incident notification.
7th	Safety Bulletin 17/02: Serious injury and incident notification.	n/a	Document withdrawn. Replaced with Safety Bulletin 19/09: High consequence and notifiable incidents.
7th	Health & Safety: Hazardous waste guidance sheet	1.5	Updated guidance sheet to match the updated waste labels.
7th	Health & Safety: Hazardous waste labels	1.2	Removed container volumes from labels. Removed dichloromethane from the hydrocarbon waste label.
6th	HSR list	1.21	Updated training record for HSR - Arts DWG
1st	Building emergency resources database	November	Updated building details.
October
23rd	Emergency procedures poster	1.0	New document. Supersedes Building emergency procedures poster. Formatting updated. (What to do in a) Fire replaced with Shelter in Place procedure.
22nd	HSR list	1.20	Updated email contact links for all HSRs
21st	2016-04 HSR Meeting - Minutes 2016-03 HSR Meeting - Minutes 2016-02 HSR Meeting - Minutes 2016-01 HSR Meeting - Minutes		Documents withdrawn. HSR Minutes from previous meetings are available on request from the University Services Health & Safety team.
21st	2016-04 HSR Meeting - Agenda 2016-03 HSR Meeting - Agenda 2016-02 HSR Meeting - Agenda 2016-01 HSR Meeting - Agenda		Documents withdrawn. HSR Minutes from previous meetings are available on request from the University Services Health & Safety team.
18th	2019-02 HSR meeting - Minutes 2018-04 HSR meeting - Minutes 2018-03 HSR meeting - Minutes		New documents
18th	2019-03 HSR meeting - Agenda 2019-02 HSR meeting - Agenda 2018-04 HSR meeting - Agenda		New documents
15th	Building emergency plan	1.0	Supersedes Emergency management plan. New title nil change to document.
15th	Health & Safety - Obtain an evacuation diagram	draft	Open for Consultation until 1 November 2019. New process in ProMap.
15th	Health & Safety: Emergency preparedness and response requirements	draft	Open for Consultation until 1 November 2019. Replaces the Emergency preparedness response procedure and Essential services (fire protection) inspection and maintenance procedure. Formatting and title updates where required.
15th	Emergency preparedness response procedure	n/a	Document withdrawn. Superseded by Health & Safety: Emergency preparedness and response requirements.
15th	Essential services (fire protection) inspection and maintenance procedure	n/a	Document withdrawn. Superseded by Health & Safety: Emergency preparedness and response requirements.
15th	Emergency Response Procedures	n/a	New document. Supersedes Actions to take in an emergency.
15th	Actions to take in an emergency		Document withdrawn. Superseded by Emergency response procedures.
14th	HSR list	1.19	Updated HSR for DWG: Research, Innovation & Commercialisation (North Melbourne)
11th	Health & Safety: Incident, injury, hazard reporting and investigation requirements	1.3	Section 4.4: included reference to the process Health & Safety – Notify an incident to WorkSafe. Section 7.3: included guidance to the knowledge-based articles ERMS – Enter an incident report in ERMS and ERMS – Enter a hazard report in ERMS.
4th	Health & Safety Organisational Chart	n/a	Updated new staff.
September
16th	HSR list	1.18	Updated HSR for Earth Sciences
5th	Automated external defibrillators campus locations	1.8	Updated AED for 21 Bedford Street
August
28th	Budget Division Health and Safety Committee - Terms of reference	1.2	Updated document title
23rd	HSR list	1.17	Updated HSR for International House
15th	Automated external defibrillators campus locations	1.7	Updated AED locations at Southbank campus.
14th	HSR list	1.16	Update HSR for various DWG.
13th	HSR list	1.15	Updated HSR for Maths and Stats, Health Sciences.
13th	Automated external defibrillators campus locations	1.6	Renamed 'Fire Information Panel' to 'Fire Indicator Panel' throughout document.
12th	HSR list	1.14	Updated HSR for DWG: Research, Innovation & Commercialisation (Parkville).
July
30th	HSR list	1.13	Updated HSR term for DWG: Biochemistry and Molecular Biology.
24th	Health & Safety – Select and use personal protective equipment	n/a	Open for Consultation until 2 August 2019.
23rd	If you are injured at work A3 poster		Updated University contact details.
22nd	HSR list	1.12	Updated HSR for Science - Chemistry.
22nd	Health & Safety: Representative Election Guidelines	July	Updated links.
19th	Health & Safety: First aid assessment form	1.1	Section 3: Included AED.
19th	Health & Safety: First aid assessment samples	1.1	Included AED in the sample assessments.
19th	GoldFFX manifest/chemical inventories		New document.
18th	Building emergency resources database	July	Updated for International House.
18th	GoldFFX for General Users	n/a	Document withdrawn.
18th	GoldFFX for Advanced Users	n/a	Document withdrawn.
15th	Health & Safety: Events management information	1.1	Added new Section 1. Updated links and formatting. Section 2.1.1 and 2.1.2: Removed. Section 2.1: reference to ERMS added. Section 2.3: reference to ERMS added.
9th	HSR list	1.11	Updated HSR for Centre for Youth and Mental Health.
8th	Chemical management guidelines	2.10	Updated formatting and links. Removed all references to Changing a toner cartridge SOP. Updated references to recently reviewed safety bulletins, for pre-purchase assessment and calibration of health and safety monitoring equipment. Part A: Added (see Health & Safety: First aid assessment samples) to referenced first aid assessments. Section 2.2.1: Updated legislation to include the Environment Protection Act 2017. Section 2.18.5.2: Removed. Section 2.21: Consolidated Health & Safety: First aid assessment samples. Sections 10.2, 10.4.1.2 and 10.9.1: Updated DEDJTR to DJPR.
8th	HSR list	1.10	Updated HSR for BioSciences.
5th	SOP changing a toner cartridge	n/a	Document withdrawn.
5th	Safety Bulletin 19/08: Use of residual chemicals in NMR	1.1	Reviewed and nil changes. Supersedes Safety Bulletin 16/03: Use of Residual Chemicals in NMR.
5th	Safety Bulletin 19/07: Triggers for chemical risk assessment	1.2	Republished bulletin. Reviewed and nil changes. Supersedes Safety Bulletin 16/01: Triggers for chemical risk assessment.
5th	Safety Bulletin 19/06: Mobile devices and walking	1.1	Republished bulletin. Reviewed and nil changes. Supersedes Safety Bulletin 15/02: Mobile devices and walking.
5th	Safety Bulletin 19/05: First aid and emergency response	1.3	Updated booking training in TrainME.
2nd	Building emergency resources database	July	Updated information.
1st	Emergency management plan	1.0	Updated links.
June
27th	Health & Safety – Undertake a workstation self-assessment	n/a	Open for Consultation until 11 July 2019.
27th	Health & Safety – Request a workstation assessment	n/a	Open for Consultation until 11 July 2019.
27th	Health & Safety: Computer workstation assessment checklist	1.0	New document. Supersedes Health & Safety: Computer Workstation Self-assessment.
27th	Health & Safety: Computer Workstation Self-assessment	n/a	Document withdrawn. Superseded by Health & Safety: Computer workstation assessment checklist
27th	Health & Safety: Cyclic events checklist office area health and safety review schedule	n/a	Document withdrawn. Superseded by Health & Safety: Cyclic events review schedule checklist
27th	Health & Safety: Cyclic events checklist chemical laboratory health and safety review schedule	n/a	Document withdrawn. Superseded by Health & Safety: Cyclic events review schedule checklist
27th	Health & Safety: Cyclic events checklist workshop health and safety review schedule	n/a	Document withdrawn. Superseded by Health & Safety: Cyclic events review schedule checklist
27th	Health & Safety: Cyclic events checklist biological laboratory health and safety review schedule	n/a	Document withdrawn. Superseded by Health & Safety: Cyclic events review schedule checklist
27th	Cyclic Events Checklist: Health & Safety Review Schedule - template	n/a	Document withdrawn. Superseded by Health & Safety: Cyclic events review schedule checklist
27th	Health & Safety: Cyclic events review schedule checklist	1.0	New document, amalgamation of all the cyclic events templates
27th	Medi waste presentation	n/a	Document withdrawn
27th	Task chair sizing	n/a	Document withdrawn
27th	Varidesk: Pro of Pro Plus Models SOP	n/a	Document withdrawn
27th	Quickstand: Single or dual workstation SOP	n/a	Document withdrawn
27th	Field work: Bush walking traversing on foot	n/a	Document withdrawn
27th	Field work risk assessment: Maritime boating	n/a	Document withdrawn
27th	Health & Safety: Schedule 3 hazardous substances	n/a	Document withdrawn
27th	Hazardous waste management information	n/a	Document withdrawn
27th	Health & Safety: Fume cupboard clearance and inspection maintenance and repair	1.1	Updated formatting and links
27th	Health & Safety: Safe use of ducted fume cupboards	1.1	Updated formatting and links
27th	Health & Safety: Monitoring equipment register	1.1	Review nil changes
27th	Health & Safety: [Budget division name] Health and safety plan	1.1	Review nil changes
27th	Health & Safety: University services safety folder index	n/a	Document withdrawn
27th	Health & Safety: Office area emergency requirements	n/a	Document withdrawn
27th	Health & Safety: Manager checklist	n/a	Document withdrawn
27th	Health & Safety: Induction checklist	1.2	Update formatting and links
27th	Health & Safety: Storing flammable solvents in refrigerators	1.0	Supersedes Health and Safety: Guidance for Storing Flammable Solvents in Refrigerators
27th	Health & Safety: Hazardous waste guidance sheet	1.4	Revised definitions for clinical waste and anatomical waste
26th	HSR list	1.9	Updated HSR for DWG Bio21
18th	HSR list	1.8	Updated HSR training records
17th	Proposal to renegotiate a DWG	1.3	Document reviewed, no changes.
17th	Health & Safety: Representative election guidelines	1.1	Document reviewed, no changes.
17th	Health & Safety - Initiate critical incident response	1.0	New process in ProMapp. Supersedes Health & Safety - Plan a response to critical incidents and University-wide emergencies.
17th	Health & Safety - Plan a response to critical incidents and University-wide emergencies.		Process archived. Superseded by Health & Safety - Initiate critical incident response.
17th	Health & Safety: Communication guidelines	1.1	Document reviewed, no changes.
17th	Budget division health and safety committee terms of reference	1.1	Document reviewed, no changes.
17th	Local consultative health and safety committee - terms of reference	1.1	Document reviewed. no changes.
17th	Health & Safety: Event management	1.1	New Section 1 added. Updated links and formatting. Section 2.1 added reference to ERMS. Section 2.1.1 removed. Section 2.1.2 removed. Section 2.3 added reference to ERMS.
14th	HSR list	1.7	Updated HSR for Centre for Youth Mental Health
13th	Health & Safety: First aid requirements	1.2	Section 4.1: Added Health & Safety: First aid assessment samples under first sentence. Removed reference further in section including bullet points listing type of sample assessments. Updated document titles to reflect title changes Section 7.1: Included new process. Section 7.2: Included Health & Safety: First aid assessment forms. Section 7.3: Removed Book first aid training in iProcurement.
11th	Health & Safety – Establish first aid needs	n/a	Open for consultation until 21 June 2019. Review of currently published process (v 2.0) to include reference to Health & Safety – Maintain a defibrillator (AED) and Health & Safety – Maintain a first aid kit.
11th	Health & Safety – Maintain a defibrillator (AED)	n/a	Open for consultation until 21 June 2019.
11th	Health & Safety – Maintain a first aid kit	n/a	Open for consultation until 21 June 2019.
11th	Health & Safety: Basic first aid kit contents	1.0	New document. Supersedes Basic first aid kit contents. Changed title to Health & Safety: Basic first aid kit contents.
11th	Health & Safety: First aid assessment form	1.0	New document. Supersedes First aid assessment form. Changed title to Health & Safety: First aid assessment form.
11th	Health & Safety: First aid assessment samples	1.0	New document. Supersedes First aid assessment samples. Changed title to Health & Safety: First aid assessment samples.
11th	Safety Bulletin – First aid and emergency response	1.2	Republished safety bulletin. Updated to remove "cost of training at local area expense". Updated links.
11th	Health & Safety - Establish first aid needs	3.0	Updated to include reference to the two new processes: Health & Safety – Maintain a defibrillator (AED) and Health & Safety – Maintain a first aid kit.
11th	Health & Safety – Maintain a defibrillator (AED)	1.0	New process in ProMapp.
11th	Health & Safety – Maintain a first aid kit	1.0	New process in ProMapp.
6th	HSR list	1.6	Updated HSR for Melbourne Dental School.
May
31st	Automated External Defibrillators: Parkville and Southbank Campus Locations	1.5	Updated shared AED for Thomas Cherry and McCoy Building.
31st	Travel to high risk destinations risk assessment form	1.3	Updated high risk definitions.
27th	Health & Safety Organisational Chart	n/a	The Health & Safety Services team has been restructured. The new organisational chart provides a graphic representation of the new structure.
27th	Building emergency resources database	May	Updated information.
24th	HSR list	1.5	Updated term for Melbourne Dental Clinic
20th	HSR list	1.4	Updated HSRs for MDHS - Pharmacology Project Services Campus Services Architecture, Building and Planning
13th	GoldFFX for advanced users	1.1	Training slides updated, added inventory management
13th	GoldFFX for general users	1.1	Replaced all reference to MSDS with SDS.
13th	HSR list	1.3	Added MDHS - Melbourne Medical School - Parkville (C) DWG.
10th	Health and Safety: Chemical requirements	1.3	Section 3: Updated definition of SDS.
April
15th	Health & Safety: Managing spills	1.1	Updated links and formatting. Altered monitoring requirements for radiological spill. Additional references.
10th	Health & Safety: Ionising radiation management plan	2.7	Section 4: Change to effective dose to 50 mSv annually.
10th	Health & Safety: Ionising radiation requirements	1.2	Section 4.2: Change to effective dose to 50 mSv annually.
5th	Health & Safety: Management licence schedules	1.1	Updated definitions to include AHPRA and “private carrier”.
5th	Health & Safety: Ionising radiation management plan	2.6	Section 5: Removal of reference that website also includes non-ionising radiation. Section 7: Referral to Health & Safety: Link to Health & Safety: Management licence schedules and table listing schedule and conditions removed.
March
27th	Chemical waste collection form	1.1	Updated formatting.
15th	Health & Safety: Travel and off campus requirements	1.0	Health & Safety: Travel and of campus requirements supersedes the Health & Safety: Off campus requirements. Updated name change to reflect emphasis on travel requirements. Minor change to definition of high-risk destinations to include: “Other specific advice from DFAT about study or academic activity provided to the University”.
15th	Health & safety: Off campus requirements		Superseded by Health & Safety: Travel and off campus requirements
8th	Health and hazard assessment questionnaire (HHAQ)	3.8	Corrected minor spelling error.
February
22nd	HSR list	1.2	Updated DWGs and HSRs for University Services: Student Success Stop 1 and Student Service Coordination Student Administration Scholarly Services South Scholarly Services East Scholarly Services West Health and Wellbeing Services ChildCare
21st	Automated external defibrillators campus locations	1.4	Updates few more locations with AED
21st	Hazardous waste guidance sheet	1.3	Changes and information to align with recent updates to the Hazardous waste labels.
21st	Hazardous waste labels	1.1	Amalgamation of “water soluble solvent” and “water insoluble solvent” to one hazardous waste group “hydrocarbon waste”. Minor changes to “chlorinated waste solvent” label. Addition of a number of other hazardous waste labels.
20th	Health & Safety: Confined spaces requirements	1.0	Section 3: Updated reference to 2017 regulations.
20th	Health & Safety: Personal protective equipment requirements	1.0	New document. Supersedes Personal protective equipment – OHS requirements procedure.
20th	Personal protective equipment – OHS requirements procedure	n/a	Document withdrawn. Superseded by Health & Safety: Personal protective equipment requirements.
20th	Health & Safety: Audit Workbook	1.5	Updated formatting and references to policies, requirements and processes.
19th	Health & Safety: Working in isolation requirements	1.2	Section 4.1: Updated details to accessing ERMS.
19th	Health & Safety: Chemical requirements	1.2	Section 3: Updated carcinogenic substance schedules.
19th	Ionising radiation management guidelines	2.2	Updated front cover. Updated formatting and links. Section 3.2.2 Changed subheading title. Section 3.2.2 and 3.6 added reference to the process Health & Safety – Vary radiation management licence. Section 9.1 Changed subheading title.
19th	Health & Safety: Ionising radiation requirements	1.1	Updated formatting and links. Section 4.5.2 and 7.1 added reference to process Health & Safety - Vary radiation management licence
19th	Health & Safety: Ionising radiation management plan	2.5	Updated formatting and links.
19th	Health & safety: Working at heights requirements	1.1	Reformatting and updated links.
19th	Safety Bulletin 2019/04: Working at heights and building roof access	1.1	Updated document.
18th	Health & Safety: Consultation, representation and committee requirements	1.1	Updated formatting and links. Section 5 References updated.
18th	Health & Safety: How to renegotiate a designated work group	1.1	Updated formatting, links and references. Section 4 More information updated.
18th	Health and safety representative election guidelines	1.1	Updated formatting and links.
18th	Health & Safety: Documentation requirements	1.1	Updated formatting an links. Section 5 References updated.
13th	Health & Safety: Purchasing requirements	1.0	New document. Supersedes Purchasing – Health and safety requirements.
13th	Purchasing – Health and safety requirements	n/a	Document withdrawn. Superseded by Health & Safety: Purchasing requirements.
13th	Safety Bulletin 2019/3: Pre-purchase assessment	1.0	New document. Supersedes Safety Bulletin: Pre-purchase risk assessment.
13th	Safety Bulletin: Pre-purchase risk assessment	n/a	Document withdrawn. Superseded by Safety Bulletin 2019/3: Pre-purchase assessment
13th	Health & Safety: Australian Standards commonly used in purchasing	1.2	Updated formatting Reviewed and updated quoted Standards.
13th	Health & Safety: Pre-purchase checklist	1.1	Updated links and formatting.
13th	Facilities and amenities - OHS requirements and procedure	n/a	Document withdrawn.
12th	HSR list	1.1	Update HSR for DWG Music.
12th	Health & Safety: Field work guidelines	1.2	Updated links, formatting and styles.
12th	Health & Safety: Field work plan	1.1	Updated formatting.
12th	Health & Safety: Scientific diving requirements	1.0	New document. Supersedes Scientific diving risk management procedure.
12th	Scientific diving risk management procedure	n/a	Document withdrawn. Superseded by Health & Safety: Scientific diving requirements.
12th	Health & Safety: Vehicle use requirements	1.0	New document. Supersedes Vehicle use – OHS requirements procedure.
12th	Vehicle use – OHS requirements procedure	n/a	Document withdrawn. Superseded by Health & Safety: Vehicle use requirements.
12th	Laboratory risk management requirements	n/a	Document withdrawn.
11th	Health & Safety: Signage requirements	1.0	New document. Supersedes Signage OHS requirements procedure.
11th	Signage OHS requirements procedure	n/a	Document withdrawn. Superseded by Health & Safety: Signage requirements.
8th	Health & Safety: Cooling tower requirements	1.0	New Document. Supersedes Cooling tower risk management procedure.
8th	Cooling tower risk management procedure	n/a	Document withdrawn. Superseded by Health & Safety: Cooling tower requirements.
8th	Health & Safety: Cooling tower system risk classification table	1.1	Updated formatting.
8th	Cooling towers - Controlling the critical risks and operational programs	1.1	Updated formatting and links.
8th	Health & Safety: Unsafe plant and equipment requirements	1.0	New document. Supersedes Unsafe plant and equipment – OHS requirements procedure.
8th	Unsafe plant and equipment – OHS requirements procedure	n/a	Document withdrawn. Superseded by Health & Safety: Unsafe plant and equipment requirements
8th	Building emergency resources database	February	Updated information.
7th	Health & Safety: Examples of suitable lockout devices	1.1	Updated formatting and links.
7th	Health & Safety: Isolation, lockout and tag out requirements	1.0	New document. Supersedes Isolation, lockout and tag out requirements.
7th	Isolation, lockout and tag out requirements	n/a	Document withdrawn. Superseded by Health & Safety: Isolation, lockout and tag out requirements.
7th	Safety Bulletin 2019/02: Thermal comfort in winter – portable heaters	1.0	New document. Supersedes Safety Bulletin 2010/01: Thermal comfort in winter.
7th	Safety Bulletin 2010/01: Thermal comfort in winter	n/a	Document withdrawn. Superseded by Safety Bulletin 2019/02: Thermal comfort in winter – portable heaters.
7th	Health & Safety: Extreme temperature requirements	1.0	New Document. Supersedes Temperature extremes risk management procedure.
7th	Temperature extremes risk management procedure	n/a	Document withdrawn. Superseded by Health & Safety: Extreme temperature requirements.
5th	Health & Safety: Reproductive health requirements	1.0	New requirement. Supersedes Reproductive health risk management procedure.
5th	Reproductive health risk management procedure	n/a	Document withdrawn. Superseded by Health & Safety: Reproductive health requirements.
5th	Noise hazard identification form	1.1	Updated formatting and links.
5th	Health & Safety: Noise requirements	1.0	New requirements. Supersedes Noise risk management procedure.
5th	Noise risk management procedure	n/a	Document withdrawn. Superseded by Health & Safety: Noise requirements.
5th	Laser certification checklist	n/a	Document withdrawn.
5th	Preparing for laser certification inspection	n/a	Document withdrawn.
5th	Non-ionising radiation risk management procedure	n/a	Document withdrawn.
5th	Health & Safety: Asbestos requirements	1.0	New requirements. Supersedes Asbestos and hazardous materials risk management procedure.
5th	Asbestos and hazardous materials risk management procedure	n/a	Document withdrawn. Superseded by Health & Safety: Asbestos requirements.
January
23rd	Safety Bulletin 2019/01: Thermal Comfort and Heat Illness (Stress)	1.0	New document. Supersedes Safety Alert 2012/01: Thermal comfort and heat illness
23rd	Safety Alert 2012/01: Thermal comfort and heat illness	2012	Document withdrawn. Superseded by Safety Bulletin 2019/01: Thermal Comfort and Heat Illness (Stress)
17th	HSR list	1.0	New version for 2019, updated to remove HSRs for the following DGWs: Legal and Risk Project Services Academic Services: Research and Collections Academic Services: 757 Swanston Street Updated to remove the following DGW: Research, Innovation & Commercialisation (Shepparton)

A summary of all health and safety policies, requirements and processes as they relate to the NAT version 3 are outlined below.

All published Health & Safety processes are available to view in ProMapp.

Additional forms and guidance materials are found under the safety topics pages.

Safety bulletins provide further information on specific topics.

1. POLICY

NAT	Criteria	Policy	Process
1.1	Health and Safety Policies	Health and Safety Policy (MPF1205) Alcohol Policy (MPF1267) Smoke-Free and Tobacco-Free Campuses Policy (MPF1260)	Health and Safety Processes
Appropriate Workplace Behaviour Policy (MPF1328)	Employment Processes

1.1

Health and Safety Policies

Health and Safety Policy (MPF1205)

Alcohol Policy (MPF1267)

Smoke-Free and Tobacco-Free Campuses Policy (MPF1260)

Health and Safety Processes

Appropriate Workplace Behaviour Policy (MPF1328)

Employment Processes

2. PLANNING

NAT	Criteria	Requirements	Processes	Forms and Guidance
2.1	Legal requirements and practical guidance	Health & Safety: Responsibilities and legal requirements	Health & Safety – Obtain licensing, registration and other requirements	Guidance: Responsibilities of Personnel Licensing, registrations and other requirements
2.2	Objectives and targets	Health & Safety: Plans requirements	Health & Safety – Develop, monitor and review a divisional plan	Forms: Health & Safety: Budget division health and safety plan Health & Safety: Action plan Guidance: Health & Safety Management plan 2014-2019: Annual key performance indicators Budget division health and safety plan template
2.3	Health and safety management plans	Health & Safety: Plans requirements	Health & Safety - Develop, monitor and review a divisional plan	Forms: Health & Safety: Budget division health and safety plan Health & Safety: Action plan

2.1

Legal requirements and practical guidance

Health & Safety: Responsibilities and legal requirements

Health & Safety – Obtain licensing, registration and other requirements

Guidance:

Responsibilities of Personnel

Licensing, registrations and other requirements

2.2

Objectives and targets

Health & Safety: Plans requirements

Health & Safety – Develop, monitor and review a divisional plan

Forms:

Health & Safety: Budget division health and safety plan

Health & Safety: Action plan

Guidance:

Health & Safety Management plan 2014-2019: Annual key performance indicators

Budget division health and safety plan template

2.3

Health and safety management plans

Health & Safety: Plans requirements

Health & Safety - Develop, monitor and review a divisional plan

Forms:

Health & Safety: Budget division health and safety plan

Health & Safety: Action plan

3. IMPLEMENTATION

NAT	Criteria	Requirements	Processes	Forms and Guidance
Structure and responsibility
3.1	Resources	Health & Safety: Responsibilities and legal requirements	Health & Safety – Obtain licensing, registration and other requirements	Guidance: Responsibilities of Personnel University of Melbourne risk register
3.2	Responsibility and accountability	Health & Safety: Responsibilities and legal requirements	Health & Safety – Obtain licensing, registration and other requirements	Guidance: Responsibilities of Personnel University of Melbourne risk register
3.3	Training and competency	Health & Safety: Training requirements	Health & Safety - Provide training	Forms: Health & Safety: Training requirements template Guidance: Health & Safety: Training requirements matrix
3.3	Training and competency	Health & Safety: Service provider/contractor requirements	Health & Safety – Select and engage a service provider/contractor Health & Safety – Monitor and review a service provider/contractor	Forms: Health & Safety: Engage a service provider/contractor checklist Guidance: Health & Safety: Guidelines for service provider/contractor induction
Consultation, communication and reporting
3.4	Consultation	Health & Safety: Communication requirements	Health & Safety – Communicating to staff, students, contractors and other interested parties Health & Safety – Manage external feedback: Formal Health & Safety – Manage external feedback: Informal	Guidance: Health & Safety: Communication guidelines Health & Safety: Noticeboard guidelines
		Health & Safety: Consultation, representation and committee requirements	Health & Safety – Elect a health and safety representative Health & safety – Create an auditable secret ballot Health & Safety – Establish or vary a designated working group Health & Safety – Establish a health and safety committee	Forms: Health & Safety: Health and Safety Representative Election Guidelines Template: Proposal to renegotiate designated workgroups Guidance: How to renegotiate designated work groups Budget division (faculty/school) health and safety committee terms of reference Local consultative health and safety committee terms of reference
		Health & Safety: Issue resolution requirements	Health & Safety – Report a hazard or issue Health & Safety – Resolve an issue	Forms: Hazard report
3.5	Communication	Health & Safety: Communication requirements	Health & Safety – Communicating to staff, students, contractors and other interested parties Health & Safety – Manage external feedback: Formal Health & Safety – Manage external feedback: Informal	Guidance: Health & Safety: Communication guidelines Health & Safety: Noticeboard guidelines
3.6	Reporting	Health & Safety: Incident, injury, hazard reporting and investigation requirements	Health & Safety – Report, record and investigate an incident Health & Safety – Respond to an incident Health & Safety – Report a hazard or issue Health & Safety – Notify an incident to WorkSafe	Forms: Incident report Hazard report Incident investigation Witness record of events Guidance: Incident and Hazard Reporting Risk matrix and definitions Safety Bulletin 17-01: Incident and Hazard Reporting and Investigation Safety Bulletin 17-02: Serious injury and incident notification
3.7	Documentation	Health & Safety: Management system documentation requirements	Health & Safety – Write a standard operating procedure (SOP)	Forms: Standard operating procedure form
3.8	Document and data control	Health & Safety: Management system documentation requirements	Health & Safety – Write a standard operating procedure (SOP)	Forms: Standard operating procedure form
3.9	Health and safety risk management program	Health & Safety: Risk management requirements	Health & Safety – Undertake a risk assessment Health & Safety – Develop a risk register	Forms: General risk assessment Task risk analysis Health and safety action plan Health & Safety: Risk register form Guidance: Health & Safety: Risk assessment methodology Health & Safety: Completing a health and safety risk register Health & Safety: Risk register example biological laboratory Health & Safety: Risk register example chemical laboratory Health & Safety: Risk register example office Health & Safety: Risk register example workshops
		Health & Safety: Consultation, representation and committee requirements	Health & Safety – Elect a health and safety representative Health & safety – Create an auditable secret ballot Health & Safety – Establish or vary a designated working group Health & Safety – Establish a health and safety committee	Forms: Health & Safety: Health and Safety Representative Election Guidelines Template: Proposal to renegotiate designated workgroups Guidance: How to renegotiate designated work groups Budget division (faculty/school) health and safety committee terms of reference Local consultative health and safety committee terms of reference
		Health & Safety: Management system documentation requirements	Health & Safety – Write a standard operating procedure (SOP)	Forms: Standard operating procedure form
3.10	Hazard identification, risk assessment and control of risks	Health & Safety: Asbestos requirements
		Health & Safety: Ergonomic requirements		Forms: Health & Safety: Computer workstation self-assessment checklist Health & Safety: Hazardous manual handling risk assessment form Health & Safety: Task risk analysis form Health & Safety: General risk assessment form Health & Safety: Pre-purchase checklist Guidance: Health & Safety: Risk assessment methodology
		Health & Safety: Hazardous manual handling requirements		Forms: Health & Safety: Computer workstation self-assessment checklist Health & Safety: Hazardous manual handling risk assessment form Health & Safety: Task risk analysis form Health & Safety: General risk assessment form Guidance: Health & Safety: Risk assessment methodology Health & Safety: Guide to hazardous manual handling hierarchy of control
		Health & Safety: Ionising radiation requirement		Forms: Radioactive Material Risk Assessment Plant Risk Assessment Health & Safety: Ionising radiation laboratory certification checklist Guidance: Ionising radiation management guidelines
		Health & Safety: Noise requirements
		Health & Safety: Reproductive health requirements
		Health & Safety: Extreme temperature requirements
3.10 .1	Access	Health & Safety: Working at heights requirements		Guidance: Safety Alert – Working at heights and building roof access
3.10 .1	Access	Health & Safety: Working in isolation requirements	Health & Safety - Working in isolation	Forms: Health & Safety: Working in isolation form Guidance: Health & Safety: Working in isolation guidance
3.10 .2	Contractors and services	Health & Safety: Service provider/contractor requirements	Health & Safety - Select and engage a service provider/contractor Health & Safety - Monitor and review a service provider/contractor	Forms: Health & Safety: Engage a service provider/contractor checklist Guidance: Health & Safety: Guidelines for service provider/contractor induction
3.10 .5	Purchasing	Health & Safety: Purchasing requirements
3.10 .7	Design		Health & Safety – Write a standard operating procedure (SOP)
3.10 .9	Waste	Health & Safety: Waste management requirements		Forms: Health & Safety: Chemical waste collection form Health & Safety: Biohazard waste collection form Guidance: Hazardous waste labels Hazardous waste Health & Safety: Hazardous waste guidance sheet Chemical management guidelines Maintenance, cleaning and removals
3.10 .10	Facilities
3.10 .11	Chemicals	Health & Safety: Chemical requirements	Health & Safety: Undertake a risk assessment	Forms: Health & Safety: Action plan Laboratory Notebook sample Guidance: Chemical Management Guidelines Health & Safety: Risk Assessment Methodology Chemical Management webpage
3.10 .14	Permit to work	Health & Safety: Confined spaces requirements		Forms: Confined space entry permit Health & Safety: Confined space identification and risk assessment form Guidance: Health & Safety: Confined space entry instructions
3.10 .14	Permit to work	Health & Safety: Hot work requirements		Guidance: Hot work website Health & Safety: Hot work instructions Hot work permit sample Completing a hot work permit
3.10 .16	Plant and equipment	Health & Safety: Personal protective equipment requirements		Guidance: Australian Standards commonly used in purchasing Eye protective equipment selection and use Respiratory protective equipment selection and use
		Health & Safety: Electrical inspection and testing requirements		Forms: Health & Safety: Electrical commissioning tags for new portable equipment Guidance: Health & Safety: Electrical testing and tagging criteria Health & Safety: Electrical equipment in hostile environments Health & Safety: Standard operating procedures for electrical appliances Health & Safety: Australian Standards commonly used in purchasing Safety Bulletin: Electrical testing and tagging
		Health & Safety: Isolation, lockout and tag out requirements
		Health & Safety: Unsafe plant and equipment requirements
		Health & Safety: Cooling tower requirements		Guidance: Health & Safety: Cooling tower system risk classification table Cooling towers - Controlling the critical risks and operational programs
		Health & Safety: Regulated plant requirements		Forms: Health & Safety: Plant register Health & Safety: Plant risk assessment form Health & Safety: Action plan Health & Safety: Standard operating procedure form Health & Safety: Pre-purchase checklist Guidance: Health & Safety: Regulatory requirements for autoclaves Health & Safety: Autoclave hazards
3.10 .20	Signage	Health & Safety: Signage requirements
3.10 .21	Materials transport, handling and storage
3.10 .22	Supervision	Health & Safety: Risk management requirements	Health & Safety – Undertake a risk assessment Health & Safety – Develop a risk register	Forms: General risk assessment Task risk analysis Health & Safety: Action plan Health & Safety: Risk register form Guidance: Health & Safety: Risk assessment methodology Health & Safety: Completing a health and safety risk register Health & Safety: Risk register example biological laboratory Health & Safety: Risk register example chemical laboratory Health & Safety: Risk register example office Health & Safety: Risk register example workshops
3.10 .23	Off Campus	Health & Safety: Off campus requirements	Health & Safety - Undertake travel and off campus activities	Forms: Health & Safety: Field work plan Health & Safety: Field work risk assessment Incident report form Health & Safety: Medical questionnaire for off campus activities Health & Safety: Non UniTravel risk assessment form Health & Safety: Travel to high risk destinations risk assessment Guidance: Health & Safety: Field work guidelines Travel and off campus work (webpage) Vaccine preventable diseases and information and program (webpage)
		Health & Safety: Scientific diving requirements
		Health & Safety: Vehicle use requirements
3.10 .24	Customer supplied goods and services
3.10 .25	Transfer systems	Health & Safety: Spill management requirements	Health & Safety: Undertake a risk assessment	Guidance: Chemical management guidelines Health & Safety: Managing spills Ionising radiation management guidelines
3.11	Emergency preparedness and response	Health & Safety: First aid requirements	Health & Safety - Implement emergency preparedness and response Health & Safety - Establish first aid needs
		Essential services (fire protection) inspection and maintenance procedure	Health & Safety: Undertake a management review	Guidance: Chemical management guidelines Health & Safety: Managing spills Ionising radiation management guidelines
		Health & Safety: Spill management requirements	Health & Safety: Undertake a management review	Guidance: Chemical management guidelines Health & Safety: Managing spills Ionising radiation management guidelines

4. MONITORING AND EVALUATION

NAT	Criteria	Requirements	Processes	Forms and Guidance
4.1	Monitoring and measurement - General	Health & Safety: Workplace monitoring and inspection requirements	Health & Safety - Undertake workplace inspections	Forms: Health & Safety: Workplace inspection checklist Health & Safety: Cyclic events checklist review schedule Health & Safety: Monitoring equipment register Guidance: Health & Safety: Risk assessment methodology Health & Safety: Developing and maintaining a cyclic events checklist Safety Bulletin 18-02: Calibration requirements for monitoring equipment
		Health & Safety: Regulated plant requirements		Forms: Health & Safety: Plant register Health & Safety: Plant risk assessment form Health & Safety: Health and safety action plan Health & Safety: Standard operating procedure Health & Safety: Pre-purchase checklist Guidance: Health & Safety: Regulatory requirements for autoclaves Health & Safety: Autoclave hazards
4.2	Monitoring and measurement - Health surveillance
4.3	Incident investigation and corrective action	Health & Safety: Incident, injury, hazard reporting and investigation requirements	Health & Safety – Report, record and investigate an incident Health & Safety – Report a hazard or issue Health & Safety – Respond to an incident Health & Safety – Notify an incident to WorkSafe	Forms: Hazard report Incident report Incident investigation Witness record of events Guidance: Incident and Hazard Reporting Risk matrix and definitions Safety Bulletin 17-01: Incident and Hazard Reporting and Investigation Safety Bulletin 17-02: Serious injury and incident notification
4.4	Records and records management	Health & Safety: Management system documentation requirements	Health & Safety – Write a standard operating procedure (SOP)	Forms: Standard operating procedure form
4.5	Health and safety management system audits	Health & Safety: Management system review and audit requirements	Health & Safety – Undertake a management review Health & Safety – Participate in an internal audit Health & Safety – Participate in an external audit	Guidance: Internal OHS Audit Methodology Health & Safety: Audit workbook v3 Management System - Review (Health & Safety webpage) Occupational health and safety internal audit process (Legal & Risk webpage)

5. REVIEW

NAT	Criteria	Requirements	Processes	Forms and Guidance
5	Review	Health & Safety: Management system review and audit requirements	Health & Safety – Participate in an external audit Health & Safety – Participate in an internal audit Health & Safety – Undertake a management review	Guidance: Internal OHS Audit Methodology Occupational health and safety internal audit process (Legal & Risk webpage) Health & Safety: Audit workbook v3 Management System - Review (Health & Safety webpage)

Review

Health & Safety: Management system review and audit requirements

Health & Safety – Participate in an external audit

Health & Safety – Participate in an internal audit

Health & Safety – Undertake a management review

Guidance:

Internal OHS Audit Methodology

Occupational health and safety internal audit process (Legal & Risk webpage)

Health & Safety: Audit workbook v3

Management System - Review (Health & Safety webpage)

Current

Archived

Please note that the archived safety alerts and bulletins linked from this page are out of date. Whilst the information may be useful note that links, titles and content specifics may be incorrect.