Search for a document or form
All policies, requirements, processes, forms and bulletins that are updated and published on this website will also be listed below in the year and month in which they occurred.
Please note the linked documents in earlier years may return an error message if they have been withdrawn or superseded during subsequent years.
2020 Change log
|Published||Document title||Version||Change Details|
|30th||Workcover claim guide||1.0||New Document.|
|30th||2020-1 OHSC Minutes||n/a||New Document.|
Occupational Health and Safety Committee minutes.
|20th||First aid kits service request form||n/a||Document withdrawn.|
First aid kits service request form available on Staff Services Portal.
|12th||Field work guidelines||2.1||
Removed reference to “A Letter of commitment for consultation, cooperation and coordination” |
Updated Call-Out Box 5 content to detail “other parties”.
|12th||Health & Safety: Field work risk assessment form||2.2||Update to titles and the addition of “participants” to include other than only employees|
|12th||Health & Safety: Field work plan||2.1||Section 1: added Field Trip Leader to details section.|
Participants’ List: changed Student/Staff No to Student/Staff Mobile No and explanation of vehicle number
Section 2.6 Other Parties:
Reference for other parties
Removal of “A Letter of commitment for consultation, cooperation and coordination”
Legal compliance: removed contact details of participants
Removed Section 3.2 and amalgamated with Section 3.1 to Section 3 only.
|12th||HSR list||1.38||Updated list to remove expired HSRs not standing for re-election.|
|21st||Health & Safety: Hazardous manual handling risk assessment||2.2||
Changes based on updates to Compliance code include: |
- Additional control types in key (page 3);
- Modifications to “Posture and Movement” category;
- Modifications to “Environmental Factors” category;
- Modifications to “Work Organisational Factors” category.
|21st||Health & Safety: Reproductive health requirements||1.1||Updated contacts.|
|21st||Health and hazards assessment questionnaire (HHAQ)||3.10||
|21st||Safety Bulletin 20/04: Tagging and removing faulty plant and equipment||2.1||Review and republish of archived Safety Bulletin 09/03: Tagging and removing faulty plant and equipment|
|21st||Chemical management guidelines||2.11||
Throughout updated legislation, Regulator changes, links and contacts |
Section 2.2.2: Updated NICNAS to AICIS and subsequent throughout guidelines where referred to
Section 2.3.1: Removed from guidelines
New Section 6.7 Gas regulators and manifolds. Subsequent shift of all following Section 6 sub-headings
|21st||Health & Safety: Hot work requirements||1.1||
Update position titles.|
Section 7: Added links.
|21st||Health & Safety: Training requirements matrix||4.1||
Have added new category in the key “Recommended when related to the job role”.|
Updated relevant job roles throughout to reflect new “recommended” key.
Due to a variety changes will be reviewed in one year.
1. Core compliance training
2. Hazard based training:
- transferred Hot work and Hot work authorising officer training from Section 3 and combined into one training, Hot Work.
- transferred Suspicious packages and threat response from Section 4 and renamed Suspicious packages.
- transferred Asbestos awareness and Asbestos management training from Section 3 and combined into one training, Asbestos awareness.
- combined GoldFFX end user and GoldFFX for laboratory supervisor into GoldFFX manifest/chemical Inventories.
- added endnote to Office ergonomics to clarify working from training arrangements.
- added endnote to Deliver workstation assessments to clarify type of training.
3. Hazard based training – externally provided:
- removed Hot Work and Hot Work Authorising Officer training.
4. First aid and emergency response and other:
- transferred Suspicious packages and threat response to Section 2.
5. Visitors, contractors and non-University occupants:
- added COVIDSafe.
- added COVIDSafe.
|21st||Health & Safety: University of Melbourne health and safety risk register||2.2||Category 8: |
Added increased issues associated with use of PPE and chemical agents;
Updated reference to Chemical category; Updated controls.
Added Disability, Accessibility and Inclusion Policy;
Added controls including “reasonable adjustment”.
|21st||Health & Safety: Emergency event report||1.0||Supersedes by Health & Safety: Building emergency event report.|
|21st||Health & Safety: Building emergency event report||n/a||Document withdrawn.|
Superseded by Health & Safety: Emergency event report.
|21st||Health & Safety: Building emergency fittings – visual guide||1.1||Added “area of refuge".|
|21st||Health & Safety: Emergency preparedness and response requirements||1.1||
Retitled document attachments.
Added “area of refuge” definition;
Retitled “Building emergency plan” to Emergency management plan (EMP);
Added “precinct” definition.
Expanded Chief warden duties to include Health and Safety Business Partners and/or other delegated personnel.
Expanded Head of School/Division responsibilities to include “their delegate” Section 4.2.2:
Expanded Head of School/Division responsibilities to include “their delegate”;
Changed ECO meeting from twice a year to once a year.
Added “A Fire order A5 poster should be displayed as close to a building evacuation diagram as reasonably practicable.”
Update HSR record for DWG:|
- Melbourne Graduate School of Education
- Architecture (Professional).
Removal of 'Vacant' from some cells in the Name column - all empty Name cells denote vacant positions.
Update HSR record for DWG:|
Faculty of Arts
Centre for Youth Mental Health
|31st||HSR list||1.35||Update HSR training record for DWG - Veterinary and Agricultural Science - Parkville|
|19th||Planned working from home self-assessment checklist||1.0||Supersedes Home-based workstation self-assessment checklist.|
|19th||Home-based workstation self-assessment checklist||n/a||
Document withdrawn. |
Superseded by Planned working from home self-assessment checklist.
|19th||Workstation assessment report||1.0||Image of the new document used by the University Health & Safety Specialist Services (Business Services) only, such as the Ergonomist and Occupational Therapist.|
|19th||Computer workstation self-assessment||1.1||Added privacy statement.|
|19th||Fire order A5 poster||n/a||New document.|
|11th||Health and hazard assessment questionnaire (HHAQ)||3.9||Inclusion of “Staff privacy statement” in the Privacy Statement.|
|10th||If you are injured at work poster||n/a||Updated the employer contacts.|
|23rd||HSR list||1.34||Update HSR training record for DWG - Arts|
|21st||Unplanned working from home self assessment checklist||1.0||
Replaces Temporary working from home self assessment checklist.
A privacy section has been added.
|21st||Temporary working from home self assessment checklist||n/a||
Superseded by Unplanned working from home self assessment checklist.
|21st||If you are injured at work poster||n/a||Updated the employer contacts.|
|14th||HSR list||1.33||Updated HSR for DWG: Faculty of Arts|
|6th||Building emergency plan||2.0||
Changes to building details and authorisation list on inside front cover|
Section 3: Complete new section with more information
Section 5: Increased emergency resources information
Section 6: Replaced the emergency colour codes with the Emergency response procedures (Flipchart)
Section 7: Increased associated documentation and references
|3rd||HSR list||1.32||Updated HSRs for DWG: Melbourne School of Engineering|
|26th||HSR list||1.31||Updated HSR training record for DWG: Science - BioSciences 4|
|25th||Safety Bulletin 20/03: COVID-19 risks and field work||1.0||New document.|
|25th||Health & Safety: Field work plan||2.0||The Health & Safety: Field work plan has been updated to include COVID-19 risk mitigation strategies.|
|25th||Health & Safety: Field work guidelines||2.0||The Health & Safety: Field work guidelines have been updated to include COVID-19 risk mitigation strategies.|
|24th||University of Melbourne risk register||2.1||
Updated legislation and Government department;|
Updated university titles /departments
Expanded hazardous manual handling risk category;
Expanded emergency and critical incident category;
Updated Legal compliance to include workplace manslaughter. Subsequent inherent risk shift from medium to high and residual risk rating from low to medium. Shifted risk category up to number 7;
New risk category – Pandemic (number 8). Subsequent shift of all following numbers;
Expanded psychosocial category to include working remotely;
Expanded workplace environment and facilities to include working remotely;
Changed working in isolation category to working alone.
|19th||HSR list||1.30||Updated HSR training record for DWG: Science - Burnley|
|16th||MDHS controlled contact list||Document withdrawn.|
Replaced by MDHS SharePoint document.
|16th||Health & Safety: Temporary work from home self assessment checklist||1.2||
Minor working changes.|
Point 6: Added comment on thermal comfort
Point 7: Added new section on rest breaks
Page 3: Additional links added to useful resources section
|22nd||2020-02 HSR meeting - Agenda||n/a||New document.|
|22nd||2020-01 HSR meeting - Minutes||n/a||New document.|
|22nd||2020-01 HSR meeting - Agenda||n/a||New document.|
|22nd||2019-04 HSR meeting - Minutes||n/a||New document.|
Updated HSR for DWG:|
- International House
- Melbourne School of Engineering
- Fine Arts & Music - Academic Support Office
- Veterinary and Agricultural Science - Parkville
|14th||Working alone form||1.0||
New document. |
Supersedes Working in isolation form.
|14th||Working alone guidance||1.0||
New document. |
Supersedes Working in isolation guidance.
|14th||Health & Safety: Working alone requirements||1.0||
Supersedes Health & Safety: Working in isolation requirements.
|14th||Working in isolation form||n/a||
Superseded by Working alone form.
|14th||Working in isolation guidance||n/a||
Superseded by Working alone guidance.
|14th||Health & Safety: Working in isolation requirements||n/a||
Superseded by Health & Safety: Working alone requirements.
|7th||Health & Safety: Temporary work from home self assessment checklist||1.1||
Correction of grammatical and spelling errors. |
Point 4: Suggested actions column, changed “Raise the laptop ...” to "Raise the monitor ...”
Update HSR for DWG |
- St. Vincent's
- Rural Health
|29th||Health & Safety: Temporary work from home self assessment checklist||1.0||New document.|
|24th||HSR list||1.27||Removed HSR for DWG - Melbourne School of Psychological Sciences.|
|20th||Ten tips for working at home||1.0||New document.|
|9th||HSR list||1.26||Updated nomination call for DWG Melbourne Medical School - Royal Children's Hospital|
|2nd||Automated external defibrillators campus locations||1.10||Removed building 218 (demolished).|
|12th||Health & Safety: Ergonomic requirements||1.1||Section 4.3: Reference to Health & Safety: Home-based workstation self-assessment checklist |
Section 4.4: Requirement to complete Office Ergonomic training if undertaking a home-based work station self-assessment
Section 7.2: Updated references and links to processes in ProMapp
Section 7.2: Added Health & Safety: Home-based workstation self-assessment checklist
|12th||Home-based workstation self-assessment checklist||1.0||New document.|
|7th||HSR list||1.25||Updated HSR for DWG Veterinary and Agricultural Science - Werribee.|
|23rd||HSR list||1.24||Update HSR for DWG Music.|
|23rd||Building emergency resources database||
Document withdrawn from website.|
Replaced by Sharepoint document Building emergency resources database.
|22nd||HSR list||1.23||Update HSR for DWG Performance Arts (Theatre).|
|7th||Safety Bulletin 20/02: Outdoor smoke conditions||1.0||New document.|
|3th||Safety Bulletin 20/01: Fire Danger Ratings & Fire Response||1.0||New document.|
|2nd||2019-03 HSR meeting - Minutes||n/a||New document.|
|2nd||2019-04 HSR meeting - Agenda||n/a||New document.|
A summary of all health and safety policies, requirements and processes as they relate to the National Audit Tool (NAT) version 3, including links to relevant Safety Topic pages, are outlined in the following page links.
All published Health & Safety processes are available to view in ProMapp.
Safety bulletins provide further information on specific topics.
NAT Criteria Requirements Processes Guidance 2.1 Legal requirements and practical guidance 2.2 Objectives and targets 2.3 Health and safety management plans
Implementation (3.0 - 3.9)
NAT Criteria Requirements Processes Guidance 3.1
Responsibility and accountability
Training and competency
Document and data control
Health and safety risk management program
Implementation (3.10 - 3.11)
NAT Criteria Requirements Processes Guidance 3.10
Hazard identification, risk assessment and control of risks
Contractors and services
Safety in design 3.10.8
Permit to work
Plant and equipment
Materials transport, handling and storage
Scientific diving 3.10.24
Customer supplied goods and services
Emergency preparedness and response
Monitoring and Evaluation
NAT Criteria Requirements Processes Guidance 4.1 Monitoring and measurement - General 4.2 Monitoring and measurement - Health surveillance Health & Safety - Complete a health and hazard assessment questionnaire (HHAQ) 4.3 Incident investigation and corrective action 4.4 Records and records management 4.5 Health and safety management system audits
Occupational health and safety internal audit process (Legal & Risk webpage)
NAT Criteria Requirements Processes Guidance 5 Review
Occupational health and safety internal audit process (Legal & Risk webpage)
- Safety Bulletin 20/04: Tagging and removing faulty plant and equipment
- Safety Bulletin 20/03: COVID-19 risks and field work
- Safety Bulletin 20/02: Outdoor smoke conditions
- Safety Bulletin 20/01: Fire danger ratings and fire response
Note: Safety Bulletins are published as required. Whilst the information may be useful please note that for Safety Bulletins published in years past, the links, titles and content specifics may be inaccurate.
- Safety Bulletin 19/10: Electric hot water urn
- Safety Bulletin 19/09: High consequence and notifiable incidents
- Safety Bulletin 19/08: Use of residual chemicals in NMR
- Safety Bulletin 19/07: Triggers for chemical risk assessments
- Safety Bulletin 19/06: Mobile devices and walking
- Safety Bulletin 19/05: First aid and emergency response
- Safety Bulletin 19/04: Working at heights and building roof access
- Safety Bulletin 19/03: Pre-purchase assessment
- Safety Bulletin 19/02: Thermal comfort in winter – portable heaters
- Safety Bulletin 19/01: Thermal comfort and heat illness (stress)
- Safety Bulletin 18/04: Management of regulated chemicals
- Safety Bulletin 18/03: Sit stand workstation
- Safety Bulletin 18/02: Calibration requirements and for Health & Safety Monitoring Equipment
Please note that the archived safety alerts and bulletins linked from the Archived page are out of date. Whilst the information may be useful please note that links, titles and content specifics may be incorrect.