Processes, policies and forms

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All policies, requirements, processes, forms and bulletins that are updated and published on this website will also be listed below in the year and month in which they occurred.

Please note the linked documents in earlier years may return an error message if they have been withdrawn or superseded during subsequent years.

2021 2020 2019

2022 Change log

Publish Date	Document title	Version	Change details
June
23rd	2022-01 OHSC Minutes - Final	n/a	New document.
22nd	2022-01 HSR Meeting - Minutes	n/a	New document.
22nd	2022-01 HSR Meeting - Agenda	n/a	New document.
21st	Chemical inventory form	2.1	The revised chemical inventory form has been uploaded.
21st	Health and Safety Induction Checklist	1.3	Revised Health & Safety Induction Checklist document: - The requirement for emergency procedures (emergency personnel) has been updated.
8th	Health and Safety Representative election guidelines	n/a	Updated link on Appendix 5 (HSR election guidelines document): - Link to the list of DWGs and elected HSRs
8th	HSR List	n/a	New HSR for Melbourne Graduate School of Education: - Centre for the Study of Higher Education (CSHE)
May
31st	WorkCover Claim Guide	1.1	Addition of Important Return to Work Information
31st	Important Return to Work Information	n/a	New document.
30th	HSR List	n/a	New HSR for School of Biomedical Sciences: - Dept of Biochemistry and Pharmacology (WEBs building) - Dept of Biochemistry and Pharmacology (Medical Building)
25th	Health and Safety Community	n/a	H&S Community (Academic) list has been updated: Bio21 Institute - OHS Advisor
23rd	HSR List	n/a	New HSR: - FVAS - Parkville (Agriculture) - FVAS - Dookie (Agriculture)
20th	Safety topics	n/a	New safety topic published: Crystalline silica
18th	Health and Safety Community	n/a	H&S Community (Academic) list has been updated: DRSO for (B348 / B702 - Dental School)
17th	HSR List	n/a	Correction with the election date: Melbourne Dental School, 2 newly elected HSRs
6th	UoM COVIDSafe Plan DRAFT - 6 MAY 2022	n/a	Document open for consultation.
2nd	HSR List	n/a	New HSR: - Engineering and Information Technology (Electrical Mechanical and Infrastructure Engineering (B))
April
29th	OHSC meeting schedule	n/a	The OHSC meeting schedule for 2022 has been updated.
27th	OHSC committee membership	n/a	The list of Members and Standing Observers has been updated.
26th	HSR List	n/a	HSR stepped down from: - Science (Physics)
22nd	HSR List	n/a	Renegotiated the Department of Anatomy and Physiology in the School of Biomedical Sciences within the Faculty of Medicine, Dentistry and Health Sciences (FMDHS) - Department of Anatomy & Neuroscience and the Department of Physiology no longer exist in the MDHS structure.
21st	Automated external defibrillators location	2.0	The current Automated external defibrillators campus locations have been updated.
13th	HSR List	n/a	New HSR: - Science (Geography, Earth and Atmospheric Sciences). HSR stepped down from: - MDHS (Faculty Operations and Individual Centres B).
11th	HSR List	n/a	New HSR: - Science (Administration). - MDHS (Faculty Operations and Individual Centres - Centre for Youth Mental Health).
March
24th	Safety Bulletin 22/01: Japanese Encephalitis Virus	1.0	New document.
18th	HSR List	n/a	'Scope' column added. DWG removed: School of Biomedical Sciences - Pathology no longer exists in MDHS structure. New HSR: Faculty Operations and Individual Centres - Centre for Youth Mental Health.
18th	Consolidated feedback on Draft University COVIDSafe Plan	feedback	New document.
3rd	OHSC Terms of reference	2.6	Updated Terms of Reference. Proposed final version approved by the OHSC committee (Refer Meeting 3, 2021 - Item B03 ii).
3rd	2021-03 HSR Meeting - Minutes	n/a	New document.
February
28th	HSR List	n/a	New HSRs: Melbourne Dental School, 2 newly elected HSRs. HSR stepped down from: Melbourne School of Population and Global Health (A). Term of office date amended (missing day information) for: School of Biomedical Sciences - MDHS Doherty. Renegotiation: Melbourne Dental School renegotiation the DWG to include a second HSR position.
25th	2018-01 OHSC Minutes 2018-02 OHSC Minutes 2018-03 OHSC Minutes 2018-04 OHSC Minutes	n/a	Documents withdrawn from publication. To request a copy of withdrawn OHSC minutes, email your request to Health and Safety Assist.
25th	2021-4 DRAFT OHSC Minutes	n/a	2021-4 DRAFT OHSC Minutes due to be ratified at 2022-1 meeting in March.
25th	2021-2 OHSC Minutes 2021-3 OHSC Minutes	n/a	New documents.
22nd	Draft University COVIDSafe Plan	n/a	New document.
18th	HSR List	n/a	HSR stepped down from: Melbourne School of Health Sciences (B)
16th	Building emergency information spreadsheet	n/a	Renamed the Building emergency resources database on the Emergency Management Community SharePoint to Building emergency information spreadsheet to reflect additional information now captured by this document.
15th	HSR List	n/a	HSRs stepped down from: Melbourne Dental Clinic Melbourne Dental School School of Health Sciences A Renegotiated School of Biomedical Sciences DWGs: Pharmacology and Therapeutics and Biochemistry and Molecular Biology replaced with Biochemistry and Pharmacology (WEBs building) and Biochemistry and Pharmacology (Medical Building). The new DWG has two HSRs, previous incumbents remain the same. Call for nominations: MDHS Faculty Operations and Individual Centres A
January
7th	HSR List	n/a	HSRs stepped down from: Chemical and Biomedical Engineering (B) Electrical Mechanical and Infrastructure Engineering (B)
7th	UoM Strategic Management Plan 2021 to 2025	1.0	Draft replaced by endorsed document.

A summary of all health and safety policies, requirements and processes as they relate to the National Audit Tool (NAT) version 3, including links to relevant Safety Topic pages, are outlined in the following page links.

All published Health & Safety processes are available to view in ProMapp.

Safety bulletins provide further information on specific topics.

Policy

NAT	Criteria	Policy	Process
1.1	Health and Safety Policies	Health and Safety Policy (MPF1205) Alcohol Policy (MPF1267) Smoke-Free and Tobacco-Free Campuses Policy (MPF1260)	Health and Safety Processes
	Appropriate Workplace Behaviour Policy (MPF1328)	Employment Processes

1.1

Health and Safety Policies

Health and Safety Policy (MPF1205)

Alcohol Policy (MPF1267)

Smoke-Free and Tobacco-Free Campuses Policy (MPF1260)

Health and Safety Processes

Appropriate Workplace Behaviour Policy (MPF1328)

Employment Processes

Planning

NAT	Criteria	Requirements	Processes	Guidance
2.1	Legal requirements and practical guidance	Health & Safety: Responsibilities and legal requirements	Health & Safety – Obtain licensing, registration and other requirements	Responsibilities of Personnel Licensing, registrations and other requirements
2.2	Objectives and targets	Health & Safety: Plans requirements	Health & Safety – Develop, monitor and review a divisional plan	Health and Safety Management System - Plan
2.3	Health and safety management plans	Health & Safety: Plans requirements	Health & Safety - Develop, monitor and review a divisional plan	Health and Safety Management System - Plan

2.1

Legal requirements and practical guidance

Health & Safety: Responsibilities and legal requirements

Health & Safety – Obtain licensing, registration and other requirements

Responsibilities of Personnel

Licensing, registrations and other requirements

2.2

Objectives and targets

Health & Safety: Plans requirements

Health & Safety – Develop, monitor and review a divisional plan

Health and Safety Management System - Plan

2.3

Health and safety management plans

Health & Safety: Plans requirements

Health & Safety - Develop, monitor and review a divisional plan

Health and Safety Management System - Plan

Implementation (3.0 - 3.9)

NAT Criteria	Requirements	Processes	Guidance
3.1 Resources	Health & Safety: Responsibilities and legal requirements	Health & Safety – Obtain licensing, registration and other requirements	Responsibilities of Personnel University of Melbourne risk register
3.2 Responsibility and accountability	Health & Safety: Responsibilities and legal requirements	Health & Safety – Obtain licensing, registration and other requirements Health & Safety - Complete a health and hazard assessment questionnaire (HHAQ)	Responsibilities of Personnel University of Melbourne risk register
3.3 Training and competency	Health & Safety: Training requirements	Health & Safety - Provide training	Training
3.3 Training and competency	Health & Safety: Service provider/contractor requirements	Health & Safety – Select and engage a service provider/contractor Health & Safety – Monitor and review a service provider/contractor	Contractor
3.4 Consultation	Health & Safety: Communication requirements	Health & Safety – Communicating to staff, students, contractors and other interested parties Health & Safety – Manage external feedback: Formal Health & Safety – Manage external feedback: Informal	Consultation and communication
	Health & Safety: Consultation, representation and committee requirements	Health & Safety – Elect a health and safety representative Health & safety – Create an auditable secret ballot Health & Safety – Establish or vary a designated working group (DWG) Health & Safety – Establish a health and safety committee	Consultation and communication
	Health & Safety: Issue resolution requirements	Health & Safety – Report a hazard or issue Health & Safety – Resolve an issue	Incident and hazard reporting Issue resolution
3.5 Communication	Health & Safety: Communication requirements	Health & Safety – Communicating to staff, students, contractors and other interested parties Health & Safety – Manage external feedback: Formal Health & Safety – Manage external feedback: Informal	Consultation and communication
3.6 Reporting	Health & Safety: Incident, injury, hazard reporting and investigation requirements	Health & Safety – Report, record and investigate an incident Health & Safety – Respond to an incident Health & Safety – Report a hazard or issue Health & Safety – Notify an incident to WorkSafe Health & Safety - Lodge a WorkCover claim	Incident and hazard reporting Safety Bulletins
3.7 Documentation	Health & Safety: Management system documentation requirements	Health & Safety – Write a standard operating procedure (SOP)	Documentation
3.8 Document and data control	Health & Safety: Management system documentation requirements	Health & Safety – Write a standard operating procedure (SOP)	Standard operating procedure form
3.9 Health and safety risk management program	Health & Safety: Risk management requirements	Health & Safety – Develop a risk register Health & Safety – Undertake a risk assessment	Health and Safety Management System - Implement
	Health & Safety: Consultation, representation and committee requirements	Health & Safety – Elect a health and safety representative Health & safety – Create an auditable secret ballot Health & Safety – Establish or vary a designated working group Health & Safety – Establish a health and safety committee	Consultation and communication
	Health & Safety: Management system documentation requirements	Health & Safety – Write a standard operating procedure (SOP)	Standard operating procedure form

Implementation (3.10 - 3.11)

NAT Criteria	Requirements	Processes	Guidance
3.10 Hazard identification, risk assessment and control of risks	Health & Safety: Asbestos requirements	Health & Safety – Undertake a risk assessment	Asbestos
	Health & Safety: Ergonomic requirements	Health & Safety – Undertake a risk assessment Health & Safety - Request a workstation assessment	Ergonomics
	Health & Safety: Hazardous manual handling requirements	Health & Safety – Undertake a risk assessment Health & Safety - Request a workstation assessment	Hazardous manual handling
	Health & Safety: Ionising radiation requirement	Health & Safety – Undertake a risk assessment Health & Safety - Vary radiation management licence	Ionising radiation
	Health & Safety: Noise requirements	Health & Safety – Undertake a risk assessment	Noise
	Health & Safety: Reproductive health requirements	Health & Safety – Undertake a risk assessment	Reproductive health
	Health & Safety: Extreme temperature requirements	Health & Safety – Undertake a risk assessment	Temperature
3.10.1 Access	Health & Safety: Working at heights requirements	Health & Safety – Undertake a risk assessment	Heights
3.10.1 Access	Health & Safety: Working in alone requirements	Health & Safety – Undertake a risk assessment Health & Safety - Working alone	Working alone
3.10.2 Contractors and services	Health & Safety: Service provider/contractor requirements	Health & Safety – Undertake a risk assessment Health & Safety - Select and engage a service provider/contractor Health & Safety - Monitor and review a service provider/contractor	Contractor
3.10.5 Purchasing	Health & Safety: Purchasing requirements	Health & Safety – Undertake a risk assessment	Purchasing
3.10.7 Design		Health & Safety – Undertake a risk assessment Health & Safety – Write a standard operating procedure (SOP)	Safety in design
3.10.8 Waste	Health & Safety: Waste management requirements	Health & Safety – Undertake a risk assessment	Hazardous waste Maintenance, cleaning and removals
3.10.10 Facilities		Health & Safety – Undertake a risk assessment
3.10.11 Chemicals	Health & Safety: Chemical requirements	Health & Safety: Undertake a risk assessment	Chemical management
3.10.14 Permit to work	Health & Safety: Confined spaces requirements	Health & Safety – Undertake a risk assessment	Confined space entry
3.10.14 Permit to work	Health & Safety: Hot work requirements	Health & Safety – Undertake a risk assessment	Hot work
3.10.16 Plant and equipment	Health & Safety: Personal protective equipment requirements	Health & Safety – Undertake a risk assessment Health & Safety - Select and use personal protective equipment	Plant and electrical equipment
	Health & Safety: Electrical inspection and testing requirements	Health & Safety – Undertake a risk assessment	Plant and electrical equipment
	Health & Safety: Isolation, lockout and tag out requirements	Health & Safety – Undertake a risk assessment	Plant and electrical equipment
	Health & Safety: Unsafe plant and equipment requirements		Plant and electrical equipment
	Health & Safety: Cooling tower requirements	Health & Safety – Undertake a risk assessment	Plant and electrical equipment
	Health & Safety: Regulated plant requirements	Health & Safety – Undertake a risk assessment	Plant and electrical equipment
3.10.20 Signage	Health & Safety: Signage requirements	Health & Safety – Undertake a risk assessment	Signage
3.10.21 Materials transport, handling and storage		Health & Safety – Undertake a risk assessment	Health and Safety Management System - Monitor
3.10.22 Supervision	Health & Safety: Risk management requirements	Health & Safety – Undertake a risk assessment Health & Safety – Develop a risk register Health & Safety - Undertake workplace inspections	Responsibilities of Personnel Health and Safety Management System - Implement
3.10.23 Off Campus	Health & Safety: Travel and off campus requirements	Health & Safety – Undertake a risk assessment Health & Safety - Undertake travel and off campus activities Health & Safety - Work from home Health & Safety - Working alone	Travel and off campus work Vehicle use Incident and hazard reporting Health and Safety Management System - Implement Vaccine preventable diseases and information and program
	Health & Safety: Scientific diving requirements	Health & Safety – Undertake a risk assessment	Scientific diving
	Health & Safety: Vehicle use requirements	Health & Safety – Undertake a risk assessment	Vehicle use
3.10.24 Customer supplied goods and services		Health & Safety – Undertake a risk assessment
3.10.25 Transfer systems	Health & Safety: Spill management requirements	Health & Safety: Undertake a risk assessment	Spills
3.11 Emergency preparedness and response	Health & Safety: First aid requirements	Health & Safety – Undertake a risk assessment Health & Safety - Establish first aid needs Health & Safety - Maintain a defibrillator (AED) Health & Safety - Maintain a first aid kit Health & Safety - Initiate critical incident response Health & Safety - Obtain an evacuation diagram	Emergency preparedness and response
	Health & Safety: Emergency preparedness and response requirements	Health & Safety: Undertake a management review
	Health & Safety: Spill management requirements	Health & Safety: Undertake a management review	Spills

Monitoring and Evaluation

NAT	Criteria	Requirements	Processes	Guidance
4.1	Monitoring and measurement - General	Health & Safety: Workplace monitoring and inspection requirements	Health & Safety - Undertake workplace inspections	Health and Safety Management System - Monitor
4.1		Health & Safety: Regulated plant requirements		Plant and electrical equipment
4.2	Monitoring and measurement - Health surveillance		Health & Safety - Complete a health and hazard assessment questionnaire (HHAQ)
4.3	Incident investigation and corrective action	Health & Safety: Incident, injury, hazard reporting and investigation requirements	Health & Safety – Report, record and investigate an incident Health & Safety – Report a hazard or issue Health & Safety – Respond to an incident Health & Safety – Notify an incident to WorkSafe	Incident and hazard reporting
4.4	Records and records management	Health & Safety: Management system documentation requirements	Health & Safety – Write a standard operating procedure (SOP)	Standard operating procedure form
4.5	Health and safety management system audits	Health & Safety: Management system review and audit requirements	Health & Safety – Undertake a management review Health & Safety – Participate in an internal audit Health & Safety – Participate in an external audit	Health and Safety Management System - Review Occupational health and safety internal audit process (Legal & Risk webpage)

Review

NAT	Criteria	Requirements	Processes	Guidance
5	Review	Health & Safety: Management system review and audit requirements	Health & Safety – Participate in an external audit Health & Safety – Participate in an internal audit Health & Safety – Undertake a management review	Internal OHS Audit Methodology Occupational health and safety internal audit process (Legal & Risk webpage) Health & Safety: Audit workbook v3 Management System - Review

Health & Safety: Management system review and audit requirements

Health & Safety – Participate in an external audit

Health & Safety – Participate in an internal audit

Health & Safety – Undertake a management review

Internal OHS Audit Methodology

Occupational health and safety internal audit process (Legal & Risk webpage)

Health & Safety: Audit workbook v3

Management System - Review

Current Bulletins

Note: Safety Bulletins are published as required. Whilst the information may be useful please note that for Safety Bulletins published in past years, the links, titles and content specifics may be inaccurate.

2022

Safety Bulletin 22/01: Japanese Encephalitis Virus

2021

Safety Bulletin 21/01: Hazardous waste safety

2020

2019

Archived

Please note that the archived safety alerts and bulletins linked from the Archived page are out of date. Whilst the information may be useful please note that links, titles and content specifics may be incorrect.