Processes, policies and forms

Search for a document or form

All policies, requirements, processes, forms and bulletins that are updated and published on this website will also be listed below in the year and month in which they occurred.

Please note the linked documents in earlier years may return an error message if they have been withdrawn or superseded during subsequent years.

2019 2018 2017

2020 Change log

Published	Document title	Version	Change Details
January
7th	Safety Bulletin 20/02: Outdoor smoke conditions	1.0	New document
3th	Safety Bulletin 20/01: Fire Danger Ratings & Fire Response	1.0	New document
2nd	2019-03 HSR meeting - Minutes	n/a	New document
2nd	2019-04 HSR meeting - Agenda	n/a	New document

A summary of all health and safety policies, requirements and processes as they relate to the NAT version 3 are outlined below.

All published Health & Safety processes are available to view in ProMapp.

Additional forms and guidance materials are found under the safety topics pages.

Safety bulletins provide further information on specific topics.

1. POLICY

NAT	Criteria	Policy	Process
1.1	Health and Safety Policies	Health and Safety Policy (MPF1205) Alcohol Policy (MPF1267) Smoke-Free and Tobacco-Free Campuses Policy (MPF1260)	Health and Safety Processes
Appropriate Workplace Behaviour Policy (MPF1328)	Employment Processes

1.1

Health and Safety Policies

Health and Safety Policy (MPF1205)

Alcohol Policy (MPF1267)

Smoke-Free and Tobacco-Free Campuses Policy (MPF1260)

Health and Safety Processes

Appropriate Workplace Behaviour Policy (MPF1328)

Employment Processes

2. PLANNING

NAT	Criteria	Requirements	Processes	Forms and Guidance
2.1	Legal requirements and practical guidance	Health & Safety: Responsibilities and legal requirements	Health & Safety – Obtain licensing, registration and other requirements	Guidance: Responsibilities of Personnel Licensing, registrations and other requirements
2.2	Objectives and targets	Health & Safety: Plans requirements	Health & Safety – Develop, monitor and review a divisional plan	Forms: Health & Safety: Budget division health and safety plan Health & Safety: Action plan Guidance: Health & Safety Management plan 2014-2019: Annual key performance indicators Budget division health and safety plan template
2.3	Health and safety management plans	Health & Safety: Plans requirements	Health & Safety - Develop, monitor and review a divisional plan	Forms: Health & Safety: Budget division health and safety plan Health & Safety: Action plan

2.1

Legal requirements and practical guidance

Health & Safety: Responsibilities and legal requirements

Health & Safety – Obtain licensing, registration and other requirements

Guidance:

Responsibilities of Personnel

Licensing, registrations and other requirements

2.2

Objectives and targets

Health & Safety: Plans requirements

Health & Safety – Develop, monitor and review a divisional plan

Forms:

Health & Safety: Budget division health and safety plan

Health & Safety: Action plan

Guidance:

Health & Safety Management plan 2014-2019: Annual key performance indicators

Budget division health and safety plan template

2.3

Health and safety management plans

Health & Safety: Plans requirements

Health & Safety - Develop, monitor and review a divisional plan

Forms:

Health & Safety: Budget division health and safety plan

Health & Safety: Action plan

3. IMPLEMENTATION

NAT	Criteria	Requirements	Processes	Forms and Guidance
Structure and responsibility
3.1	Resources	Health & Safety: Responsibilities and legal requirements	Health & Safety – Obtain licensing, registration and other requirements	Guidance: Responsibilities of Personnel University of Melbourne risk register
3.2	Responsibility and accountability	Health & Safety: Responsibilities and legal requirements	Health & Safety – Obtain licensing, registration and other requirements	Guidance: Responsibilities of Personnel University of Melbourne risk register
3.3	Training and competency	Health & Safety: Training requirements	Health & Safety - Provide training	Forms: Health & Safety: Training requirements template Guidance: Health & Safety: Training requirements matrix
3.3	Training and competency	Health & Safety: Service provider/contractor requirements	Health & Safety – Select and engage a service provider/contractor Health & Safety – Monitor and review a service provider/contractor	Forms: Health & Safety: Engage a service provider/contractor checklist Guidance: Health & Safety: Guidelines for service provider/contractor induction
Consultation, communication and reporting
3.4	Consultation	Health & Safety: Communication requirements	Health & Safety – Communicating to staff, students, contractors and other interested parties Health & Safety – Manage external feedback: Formal Health & Safety – Manage external feedback: Informal	Guidance: Health & Safety: Communication guidelines Health & Safety: Noticeboard guidelines
		Health & Safety: Consultation, representation and committee requirements	Health & Safety – Elect a health and safety representative Health & safety – Create an auditable secret ballot Health & Safety – Establish or vary a designated working group Health & Safety – Establish a health and safety committee	Forms: Health & Safety: Health and Safety Representative Election Guidelines Template: Proposal to renegotiate designated workgroups Guidance: How to renegotiate designated work groups Budget division (faculty/school) health and safety committee terms of reference Local consultative health and safety committee terms of reference
		Health & Safety: Issue resolution requirements	Health & Safety – Report a hazard or issue Health & Safety – Resolve an issue	Forms: Hazard report
3.5	Communication	Health & Safety: Communication requirements	Health & Safety – Communicating to staff, students, contractors and other interested parties Health & Safety – Manage external feedback: Formal Health & Safety – Manage external feedback: Informal	Guidance: Health & Safety: Communication guidelines Health & Safety: Noticeboard guidelines
3.6	Reporting	Health & Safety: Incident, injury, hazard reporting and investigation requirements	Health & Safety – Report, record and investigate an incident Health & Safety – Respond to an incident Health & Safety – Report a hazard or issue Health & Safety – Notify an incident to WorkSafe	Forms: Incident report Hazard report Incident investigation Witness record of events Guidance: Incident and Hazard Reporting Risk matrix and definitions Safety Bulletin 17-01: Incident and Hazard Reporting and Investigation Safety Bulletin 17-02: Serious injury and incident notification
3.7	Documentation	Health & Safety: Management system documentation requirements	Health & Safety – Write a standard operating procedure (SOP)	Forms: Standard operating procedure form
3.8	Document and data control	Health & Safety: Management system documentation requirements	Health & Safety – Write a standard operating procedure (SOP)	Forms: Standard operating procedure form
3.9	Health and safety risk management program	Health & Safety: Risk management requirements	Health & Safety – Undertake a risk assessment Health & Safety – Develop a risk register	Forms: General risk assessment Task risk analysis Health and safety action plan Health & Safety: Risk register form Guidance: Health & Safety: Risk assessment methodology Health & Safety: Completing a health and safety risk register Health & Safety: Risk register example biological laboratory Health & Safety: Risk register example chemical laboratory Health & Safety: Risk register example office Health & Safety: Risk register example workshops
		Health & Safety: Consultation, representation and committee requirements	Health & Safety – Elect a health and safety representative Health & safety – Create an auditable secret ballot Health & Safety – Establish or vary a designated working group Health & Safety – Establish a health and safety committee	Forms: Health & Safety: Health and Safety Representative Election Guidelines Template: Proposal to renegotiate designated workgroups Guidance: How to renegotiate designated work groups Budget division (faculty/school) health and safety committee terms of reference Local consultative health and safety committee terms of reference
		Health & Safety: Management system documentation requirements	Health & Safety – Write a standard operating procedure (SOP)	Forms: Standard operating procedure form
3.10	Hazard identification, risk assessment and control of risks	Health & Safety: Asbestos requirements
		Health & Safety: Ergonomic requirements		Forms: Health & Safety: Computer workstation self-assessment checklist Health & Safety: Hazardous manual handling risk assessment form Health & Safety: Task risk analysis form Health & Safety: General risk assessment form Health & Safety: Pre-purchase checklist Guidance: Health & Safety: Risk assessment methodology
		Health & Safety: Hazardous manual handling requirements		Forms: Health & Safety: Computer workstation self-assessment checklist Health & Safety: Hazardous manual handling risk assessment form Health & Safety: Task risk analysis form Health & Safety: General risk assessment form Guidance: Health & Safety: Risk assessment methodology Health & Safety: Guide to hazardous manual handling hierarchy of control
		Health & Safety: Ionising radiation requirement		Forms: Radioactive Material Risk Assessment Plant Risk Assessment Health & Safety: Ionising radiation laboratory certification checklist Guidance: Ionising radiation management guidelines
		Health & Safety: Noise requirements
		Health & Safety: Reproductive health requirements
		Health & Safety: Extreme temperature requirements
3.10 .1	Access	Health & Safety: Working at heights requirements		Guidance: Safety Alert – Working at heights and building roof access
3.10 .1	Access	Health & Safety: Working in isolation requirements	Health & Safety - Working in isolation	Forms: Health & Safety: Working in isolation form Guidance: Health & Safety: Working in isolation guidance
3.10 .2	Contractors and services	Health & Safety: Service provider/contractor requirements	Health & Safety - Select and engage a service provider/contractor Health & Safety - Monitor and review a service provider/contractor	Forms: Health & Safety: Engage a service provider/contractor checklist Guidance: Health & Safety: Guidelines for service provider/contractor induction
3.10 .5	Purchasing	Health & Safety: Purchasing requirements
3.10 .7	Design		Health & Safety – Write a standard operating procedure (SOP)
3.10 .9	Waste	Health & Safety: Waste management requirements		Forms: Health & Safety: Chemical waste collection form Health & Safety: Biohazard waste collection form Guidance: Hazardous waste labels Hazardous waste Health & Safety: Hazardous waste guidance sheet Chemical management guidelines Maintenance, cleaning and removals
3.10 .10	Facilities
3.10 .11	Chemicals	Health & Safety: Chemical requirements	Health & Safety: Undertake a risk assessment	Forms: Health & Safety: Action plan Laboratory Notebook sample Guidance: Chemical Management Guidelines Health & Safety: Risk Assessment Methodology Chemical Management webpage
3.10 .14	Permit to work	Health & Safety: Confined spaces requirements		Forms: Confined space entry permit Health & Safety: Confined space identification and risk assessment form Guidance: Health & Safety: Confined space entry instructions
3.10 .14	Permit to work	Health & Safety: Hot work requirements		Guidance: Hot work website Health & Safety: Hot work instructions Hot work permit sample Completing a hot work permit
3.10 .16	Plant and equipment	Health & Safety: Personal protective equipment requirements		Guidance: Australian Standards commonly used in purchasing Eye protective equipment selection and use Respiratory protective equipment selection and use
		Health & Safety: Electrical inspection and testing requirements		Forms: Health & Safety: Electrical commissioning tags for new portable equipment Guidance: Health & Safety: Electrical testing and tagging criteria Health & Safety: Electrical equipment in hostile environments Health & Safety: Standard operating procedures for electrical appliances Health & Safety: Australian Standards commonly used in purchasing Safety Bulletin: Electrical testing and tagging
		Health & Safety: Isolation, lockout and tag out requirements
		Health & Safety: Unsafe plant and equipment requirements
		Health & Safety: Cooling tower requirements		Guidance: Health & Safety: Cooling tower system risk classification table Cooling towers - Controlling the critical risks and operational programs
		Health & Safety: Regulated plant requirements		Forms: Health & Safety: Plant register Health & Safety: Plant risk assessment form Health & Safety: Action plan Health & Safety: Standard operating procedure form Health & Safety: Pre-purchase checklist Guidance: Health & Safety: Regulatory requirements for autoclaves Health & Safety: Autoclave hazards
3.10 .20	Signage	Health & Safety: Signage requirements
3.10 .21	Materials transport, handling and storage
3.10 .22	Supervision	Health & Safety: Risk management requirements	Health & Safety – Undertake a risk assessment Health & Safety – Develop a risk register	Forms: General risk assessment Task risk analysis Health & Safety: Action plan Health & Safety: Risk register form Guidance: Health & Safety: Risk assessment methodology Health & Safety: Completing a health and safety risk register Health & Safety: Risk register example biological laboratory Health & Safety: Risk register example chemical laboratory Health & Safety: Risk register example office Health & Safety: Risk register example workshops
3.10 .23	Off Campus	Health & Safety: Off campus requirements	Health & Safety - Undertake travel and off campus activities	Forms: Health & Safety: Field work plan Health & Safety: Field work risk assessment Incident report form Health & Safety: Medical questionnaire for off campus activities Health & Safety: Non UniTravel risk assessment form Health & Safety: Travel to high risk destinations risk assessment Guidance: Health & Safety: Field work guidelines Travel and off campus work (webpage) Vaccine preventable diseases and information and program (webpage)
		Health & Safety: Scientific diving requirements
		Health & Safety: Vehicle use requirements
3.10 .24	Customer supplied goods and services
3.10 .25	Transfer systems	Health & Safety: Spill management requirements	Health & Safety: Undertake a risk assessment	Guidance: Chemical management guidelines Health & Safety: Managing spills Ionising radiation management guidelines
3.11	Emergency preparedness and response	Health & Safety: First aid requirements	Health & Safety - Implement emergency preparedness and response Health & Safety - Establish first aid needs
		Essential services (fire protection) inspection and maintenance procedure	Health & Safety: Undertake a management review	Guidance: Chemical management guidelines Health & Safety: Managing spills Ionising radiation management guidelines
		Health & Safety: Spill management requirements	Health & Safety: Undertake a management review	Guidance: Chemical management guidelines Health & Safety: Managing spills Ionising radiation management guidelines

4. MONITORING AND EVALUATION

NAT	Criteria	Requirements	Processes	Forms and Guidance
4.1	Monitoring and measurement - General	Health & Safety: Workplace monitoring and inspection requirements	Health & Safety - Undertake workplace inspections	Forms: Health & Safety: Workplace inspection checklist Health & Safety: Cyclic events checklist review schedule Health & Safety: Monitoring equipment register Guidance: Health & Safety: Risk assessment methodology Health & Safety: Developing and maintaining a cyclic events checklist Safety Bulletin 18-02: Calibration requirements for monitoring equipment
		Health & Safety: Regulated plant requirements		Forms: Health & Safety: Plant register Health & Safety: Plant risk assessment form Health & Safety: Health and safety action plan Health & Safety: Standard operating procedure Health & Safety: Pre-purchase checklist Guidance: Health & Safety: Regulatory requirements for autoclaves Health & Safety: Autoclave hazards
4.2	Monitoring and measurement - Health surveillance
4.3	Incident investigation and corrective action	Health & Safety: Incident, injury, hazard reporting and investigation requirements	Health & Safety – Report, record and investigate an incident Health & Safety – Report a hazard or issue Health & Safety – Respond to an incident Health & Safety – Notify an incident to WorkSafe	Forms: Hazard report Incident report Incident investigation Witness record of events Guidance: Incident and Hazard Reporting Risk matrix and definitions Safety Bulletin 17-01: Incident and Hazard Reporting and Investigation Safety Bulletin 17-02: Serious injury and incident notification
4.4	Records and records management	Health & Safety: Management system documentation requirements	Health & Safety – Write a standard operating procedure (SOP)	Forms: Standard operating procedure form
4.5	Health and safety management system audits	Health & Safety: Management system review and audit requirements	Health & Safety – Undertake a management review Health & Safety – Participate in an internal audit Health & Safety – Participate in an external audit	Guidance: Internal OHS Audit Methodology Health & Safety: Audit workbook v3 Management System - Review (Health & Safety webpage) Occupational health and safety internal audit process (Legal & Risk webpage)

5. REVIEW

NAT	Criteria	Requirements	Processes	Forms and Guidance
5	Review	Health & Safety: Management system review and audit requirements	Health & Safety – Participate in an external audit Health & Safety – Participate in an internal audit Health & Safety – Undertake a management review	Guidance: Internal OHS Audit Methodology Occupational health and safety internal audit process (Legal & Risk webpage) Health & Safety: Audit workbook v3 Management System - Review (Health & Safety webpage)

Review

Health & Safety: Management system review and audit requirements

Health & Safety – Participate in an external audit

Health & Safety – Participate in an internal audit

Health & Safety – Undertake a management review

Guidance:

Internal OHS Audit Methodology

Occupational health and safety internal audit process (Legal & Risk webpage)

Health & Safety: Audit workbook v3

Management System - Review (Health & Safety webpage)

Current Bulletins

2020

2019

2018

2017

Safety Bulletin 17/05: Sit/stand desktop units
Safety Bulletin 17/04: Electrical testing and tagging
Safety Bulletin 17/03: Labelling asbestos containing materials
Safety Bulletin 17/02 - Serious injury and incident notification
(withdrawn, superseded by Safety Bulletin 19/09)
Safety Bulletin 17/01: Incident and hazard reporting and investigation

Archived

Please note that the archived safety alerts and bulletins linked from this page are out of date. Whilst the information may be useful please note that links, titles and content specifics may be incorrect.