Processes, policies and forms

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All policies, requirements, processes, forms and bulletins that are updated and published on this website will also be listed below in the year and month in which they occurred.

Please note the linked documents in earlier years may return an error message if they have been withdrawn or superseded during subsequent years.

2019 2018 2017

2020 Change log

Published	Document title	Version	Change Details
November
30th	Workcover claim guide	1.0	New Document.
30th	2020-1 OHSC Minutes	n/a	New Document. Occupational Health and Safety Committee minutes.
20th	First aid kits service request form	n/a	Document withdrawn. First aid kits service request form available on Staff Services Portal.
12th	Field work guidelines	2.1	Removed reference to “A Letter of commitment for consultation, cooperation and coordination” Updated Call-Out Box 5 content to detail “other parties”.
12th	Health & Safety: Field work risk assessment form	2.2	Update to titles and the addition of “participants” to include other than only employees
12th	Health & Safety: Field work plan	2.1	Section 1: added Field Trip Leader to details section. Participants’ List: changed Student/Staff No to Student/Staff Mobile No and explanation of vehicle number Section 2.6 Other Parties: Reference for other parties Removal of “A Letter of commitment for consultation, cooperation and coordination” Legal compliance: removed contact details of participants Removed Section 3.2 and amalgamated with Section 3.1 to Section 3 only.
12th	HSR list	1.38	Updated list to remove expired HSRs not standing for re-election.
October
21st	Health & Safety: Hazardous manual handling risk assessment	2.2	Changes based on updates to Compliance code include: - Additional control types in key (page 3); - Modifications to “Posture and Movement” category; - Modifications to “Environmental Factors” category; - Modifications to “Work Organisational Factors” category.
21st	Health & Safety: Reproductive health requirements	1.1	Updated contacts.
21st	Health and hazards assessment questionnaire (HHAQ)	3.10	Updated contacts. Amended typos.
21st	Safety Bulletin 20/04: Tagging and removing faulty plant and equipment	2.1	Review and republish of archived Safety Bulletin 09/03: Tagging and removing faulty plant and equipment
21st	Chemical management guidelines	2.11	Throughout updated legislation, Regulator changes, links and contacts Section 2.2.2: Updated NICNAS to AICIS and subsequent throughout guidelines where referred to Section 2.3.1: Removed from guidelines New Section 6.7 Gas regulators and manifolds. Subsequent shift of all following Section 6 sub-headings
21st	Health & Safety: Hot work requirements	1.1	Update position titles. Fixed typos. Section 7: Added links.
21st	Health & Safety: Training requirements matrix	4.1	Have added new category in the key “Recommended when related to the job role”. Updated relevant job roles throughout to reflect new “recommended” key. Due to a variety changes will be reviewed in one year. 1. Core compliance training added COVIDSafe. 2. Hazard based training: - transferred Hot work and Hot work authorising officer training from Section 3 and combined into one training, Hot Work. - transferred Suspicious packages and threat response from Section 4 and renamed Suspicious packages. - transferred Asbestos awareness and Asbestos management training from Section 3 and combined into one training, Asbestos awareness. - combined GoldFFX end user and GoldFFX for laboratory supervisor into GoldFFX manifest/chemical Inventories. - added endnote to Office ergonomics to clarify working from training arrangements. - added endnote to Deliver workstation assessments to clarify type of training. 3. Hazard based training – externally provided: - removed Hot Work and Hot Work Authorising Officer training. 4. First aid and emergency response and other: - transferred Suspicious packages and threat response to Section 2. 5. Visitors, contractors and non-University occupants: - added COVIDSafe. 6. Students: - added COVIDSafe.
21st	Health & Safety: University of Melbourne health and safety risk register	2.2	Category 8: Added increased issues associated with use of PPE and chemical agents; Updated reference to Chemical category; Updated controls. Category 33: Added Disability, Accessibility and Inclusion Policy; Added controls including “reasonable adjustment”. Category 29: Added fatigue.
21st	Health & Safety: Emergency event report	1.0	Supersedes by Health & Safety: Building emergency event report.
21st	Health & Safety: Building emergency event report	n/a	Document withdrawn. Superseded by Health & Safety: Emergency event report.
21st	Health & Safety: Building emergency fittings – visual guide	1.1	Added “area of refuge".
21st	Health & Safety: Emergency preparedness and response requirements	1.1	Updated links. Retitled document attachments. Section 3: Added “area of refuge” definition; Retitled “Building emergency plan” to Emergency management plan (EMP); Added “precinct” definition. Section 4.1: Expanded Chief warden duties to include Health and Safety Business Partners and/or other delegated personnel. Section 4.2.1: Expanded Head of School/Division responsibilities to include “their delegate” Section 4.2.2: Expanded Head of School/Division responsibilities to include “their delegate”; Changed ECO meeting from twice a year to once a year. Section 4.4: Added “A Fire order A5 poster should be displayed as close to a building evacuation diagram as reasonably practicable.”
14th	HSR list	1.37	Update HSR record for DWG: - Melbourne Graduate School of Education - Architecture (Professional). Removal of 'Vacant' from some cells in the Name column - all empty Name cells denote vacant positions.
September
22nd	HSR list	1.36	Update HSR record for DWG: Faculty of Arts Centre for Youth Mental Health
August
31st	HSR list	1.35	Update HSR training record for DWG - Veterinary and Agricultural Science - Parkville
19th	Planned working from home self-assessment checklist	1.0	Supersedes Home-based workstation self-assessment checklist.
19th	Home-based workstation self-assessment checklist	n/a	Document withdrawn. Superseded by Planned working from home self-assessment checklist.
19th	Workstation assessment report	1.0	Image of the new document used by the University Health & Safety Specialist Services (Business Services) only, such as the Ergonomist and Occupational Therapist.
19th	Computer workstation self-assessment	1.1	Added privacy statement.
19th	Fire order A5 poster	n/a	New document.
11th	Health and hazard assessment questionnaire (HHAQ)	3.9	Inclusion of “Staff privacy statement” in the Privacy Statement.
10th	If you are injured at work poster	n/a	Updated the employer contacts.
July
23rd	HSR list	1.34	Update HSR training record for DWG - Arts
21st	Unplanned working from home self assessment checklist	1.0	New document. Replaces Temporary working from home self assessment checklist. A privacy section has been added.
21st	Temporary working from home self assessment checklist	n/a	Document withdrawn. Superseded by Unplanned working from home self assessment checklist.
21st	If you are injured at work poster	n/a	Updated the employer contacts.
14th	HSR list	1.33	Updated HSR for DWG: Faculty of Arts
6th	Building emergency plan	2.0	Changes to building details and authorisation list on inside front cover Section 3: Complete new section with more information Section 5: Increased emergency resources information Section 6: Replaced the emergency colour codes with the Emergency response procedures (Flipchart) Section 7: Increased associated documentation and references
3rd	HSR list	1.32	Updated HSRs for DWG: Melbourne School of Engineering
June
26th	HSR list	1.31	Updated HSR training record for DWG: Science - BioSciences 4
25th	Safety Bulletin 20/03: COVID-19 risks and field work	1.0	New document.
25th	Health & Safety: Field work plan	2.0	The Health & Safety: Field work plan has been updated to include COVID-19 risk mitigation strategies.
25th	Health & Safety: Field work guidelines	2.0	The Health & Safety: Field work guidelines have been updated to include COVID-19 risk mitigation strategies.
24th	University of Melbourne risk register	2.1	Updated legislation and Government department; Updated university titles /departments Expanded hazardous manual handling risk category; Expanded emergency and critical incident category; Updated Legal compliance to include workplace manslaughter. Subsequent inherent risk shift from medium to high and residual risk rating from low to medium. Shifted risk category up to number 7; New risk category – Pandemic (number 8). Subsequent shift of all following numbers; Expanded psychosocial category to include working remotely; Expanded workplace environment and facilities to include working remotely; Changed working in isolation category to working alone.
19th	HSR list	1.30	Updated HSR training record for DWG: Science - Burnley
16th	MDHS controlled contact list		Document withdrawn. Replaced by MDHS SharePoint document.
16th	Health & Safety: Temporary work from home self assessment checklist	1.2	Minor working changes. Point 6: Added comment on thermal comfort Point 7: Added new section on rest breaks Page 3: Additional links added to useful resources section
May
22nd	2020-02 HSR meeting - Agenda	n/a	New document.
22nd	2020-01 HSR meeting - Minutes	n/a	New document.
22nd	2020-01 HSR meeting - Agenda	n/a	New document.
22nd	2019-04 HSR meeting - Minutes	n/a	New document.
22nd	HSR list	1.29	Updated HSR for DWG: - International House - Melbourne School of Engineering - Fine Arts & Music - Academic Support Office - Veterinary and Agricultural Science - Parkville
14th	Working alone form	1.0	New document. Supersedes Working in isolation form.
14th	Working alone guidance	1.0	New document. Supersedes Working in isolation guidance.
14th	Health & Safety: Working alone requirements	1.0	New document. Supersedes Health & Safety: Working in isolation requirements.
14th	Working in isolation form	n/a	Withdrawn document. Superseded by Working alone form.
14th	Working in isolation guidance	n/a	Withdrawn document. Superseded by Working alone guidance.
14th	Health & Safety: Working in isolation requirements	n/a	Withdrawn document. Superseded by Health & Safety: Working alone requirements.
7th	Health & Safety: Temporary work from home self assessment checklist	1.1	Correction of grammatical and spelling errors. Point 4: Suggested actions column, changed “Raise the laptop ...” to "Raise the monitor ...”
6th	HSR list	1.28	Update HSR for DWG - St. Vincent's - Rural Health
April
29th	Health & Safety: Temporary work from home self assessment checklist	1.0	New document.
24th	HSR list	1.27	Removed HSR for DWG - Melbourne School of Psychological Sciences.
March
20th	Ten tips for working at home	1.0	New document.
9th	HSR list	1.26	Updated nomination call for DWG Melbourne Medical School - Royal Children's Hospital
2nd	Automated external defibrillators campus locations	1.10	Removed building 218 (demolished).
February
12th	Health & Safety: Ergonomic requirements	1.1	Section 4.3: Reference to Health & Safety: Home-based workstation self-assessment checklist Section 4.4: Requirement to complete Office Ergonomic training if undertaking a home-based work station self-assessment Section 7.2: Updated references and links to processes in ProMapp Section 7.2: Added Health & Safety: Home-based workstation self-assessment checklist
12th	Home-based workstation self-assessment checklist	1.0	New document.
7th	HSR list	1.25	Updated HSR for DWG Veterinary and Agricultural Science - Werribee.
January
23rd	HSR list	1.24	Update HSR for DWG Music.
23rd	Building emergency resources database		Document withdrawn from website. Replaced by Sharepoint document Building emergency resources database.
22nd	HSR list	1.23	Update HSR for DWG Performance Arts (Theatre).
7th	Safety Bulletin 20/02: Outdoor smoke conditions	1.0	New document.
3th	Safety Bulletin 20/01: Fire Danger Ratings & Fire Response	1.0	New document.
2nd	2019-03 HSR meeting - Minutes	n/a	New document.
2nd	2019-04 HSR meeting - Agenda	n/a	New document.

A summary of all health and safety policies, requirements and processes as they relate to the National Audit Tool (NAT) version 3, including links to relevant Safety Topic pages, are outlined in the following page links.

All published Health & Safety processes are available to view in ProMapp.

Safety bulletins provide further information on specific topics.

Policy

NAT	Criteria	Policy	Process
1.1	Health and Safety Policies	Health and Safety Policy (MPF1205) Alcohol Policy (MPF1267) Smoke-Free and Tobacco-Free Campuses Policy (MPF1260)	Health and Safety Processes
	Appropriate Workplace Behaviour Policy (MPF1328)	Employment Processes

1.1

Health and Safety Policies

Health and Safety Policy (MPF1205)

Alcohol Policy (MPF1267)

Smoke-Free and Tobacco-Free Campuses Policy (MPF1260)

Health and Safety Processes

Appropriate Workplace Behaviour Policy (MPF1328)

Employment Processes

Planning

NAT	Criteria	Requirements	Processes	Guidance
2.1	Legal requirements and practical guidance	Health & Safety: Responsibilities and legal requirements	Health & Safety – Obtain licensing, registration and other requirements	Responsibilities of Personnel Licensing, registrations and other requirements
2.2	Objectives and targets	Health & Safety: Plans requirements	Health & Safety – Develop, monitor and review a divisional plan	Health and Safety Management System - Plan
2.3	Health and safety management plans	Health & Safety: Plans requirements	Health & Safety - Develop, monitor and review a divisional plan	Health and Safety Management System - Plan

2.1

Legal requirements and practical guidance

Health & Safety: Responsibilities and legal requirements

Health & Safety – Obtain licensing, registration and other requirements

Responsibilities of Personnel

Licensing, registrations and other requirements

2.2

Objectives and targets

Health & Safety: Plans requirements

Health & Safety – Develop, monitor and review a divisional plan

Health and Safety Management System - Plan

2.3

Health and safety management plans

Health & Safety: Plans requirements

Health & Safety - Develop, monitor and review a divisional plan

Health and Safety Management System - Plan

Implementation (3.0 - 3.9)

NAT Criteria	Requirements	Processes	Guidance
3.1 Resources	Health & Safety: Responsibilities and legal requirements	Health & Safety – Obtain licensing, registration and other requirements	Responsibilities of Personnel University of Melbourne risk register
3.2 Responsibility and accountability	Health & Safety: Responsibilities and legal requirements	Health & Safety – Obtain licensing, registration and other requirements Health & Safety - Complete a health and hazard assessment questionnaire (HHAQ)	Responsibilities of Personnel University of Melbourne risk register
3.3 Training and competency	Health & Safety: Training requirements	Health & Safety - Provide training	Training
3.3 Training and competency	Health & Safety: Service provider/contractor requirements	Health & Safety – Select and engage a service provider/contractor Health & Safety – Monitor and review a service provider/contractor	Contractor
3.4 Consultation	Health & Safety: Communication requirements	Health & Safety – Communicating to staff, students, contractors and other interested parties Health & Safety – Manage external feedback: Formal Health & Safety – Manage external feedback: Informal	Consultation and communication
	Health & Safety: Consultation, representation and committee requirements	Health & Safety – Elect a health and safety representative Health & safety – Create an auditable secret ballot Health & Safety – Establish or vary a designated working group (DWG) Health & Safety – Establish a health and safety committee	Consultation and communication
	Health & Safety: Issue resolution requirements	Health & Safety – Report a hazard or issue Health & Safety – Resolve an issue	Incident and hazard reporting Issue resolution
3.5 Communication	Health & Safety: Communication requirements	Health & Safety – Communicating to staff, students, contractors and other interested parties Health & Safety – Manage external feedback: Formal Health & Safety – Manage external feedback: Informal	Consultation and communication
3.6 Reporting	Health & Safety: Incident, injury, hazard reporting and investigation requirements	Health & Safety – Report, record and investigate an incident Health & Safety – Respond to an incident Health & Safety – Report a hazard or issue Health & Safety – Notify an incident to WorkSafe Health & Safety - Lodge a WorkCover claim	Incident and hazard reporting Safety Bulletins
3.7 Documentation	Health & Safety: Management system documentation requirements	Health & Safety – Write a standard operating procedure (SOP)	Documentation
3.8 Document and data control	Health & Safety: Management system documentation requirements	Health & Safety – Write a standard operating procedure (SOP)	Standard operating procedure form
3.9 Health and safety risk management program	Health & Safety: Risk management requirements	Health & Safety – Develop a risk register Health & Safety – Undertake a risk assessment	Health and Safety Management System - Implement
	Health & Safety: Consultation, representation and committee requirements	Health & Safety – Elect a health and safety representative Health & safety – Create an auditable secret ballot Health & Safety – Establish or vary a designated working group Health & Safety – Establish a health and safety committee	Consultation and communication
	Health & Safety: Management system documentation requirements	Health & Safety – Write a standard operating procedure (SOP)	Standard operating procedure form

Implementation (3.10 - 3.11)

NAT Criteria	Requirements	Processes	Guidance
3.10 Hazard identification, risk assessment and control of risks	Health & Safety: Asbestos requirements	Health & Safety – Undertake a risk assessment	Asbestos
	Health & Safety: Ergonomic requirements	Health & Safety – Undertake a risk assessment Health & Safety - Request a workstation assessment	Ergonomics
	Health & Safety: Hazardous manual handling requirements	Health & Safety – Undertake a risk assessment Health & Safety - Request a workstation assessment	Hazardous manual handling
	Health & Safety: Ionising radiation requirement	Health & Safety – Undertake a risk assessment Health & Safety - Vary radiation management licence	Ionising radiation
	Health & Safety: Noise requirements	Health & Safety – Undertake a risk assessment	Noise
	Health & Safety: Reproductive health requirements	Health & Safety – Undertake a risk assessment	Reproductive health
	Health & Safety: Extreme temperature requirements	Health & Safety – Undertake a risk assessment	Temperature
3.10.1 Access	Health & Safety: Working at heights requirements	Health & Safety – Undertake a risk assessment	Heights
3.10.1 Access	Health & Safety: Working in alone requirements	Health & Safety – Undertake a risk assessment Health & Safety - Working alone	Working alone
3.10.2 Contractors and services	Health & Safety: Service provider/contractor requirements	Health & Safety – Undertake a risk assessment Health & Safety - Select and engage a service provider/contractor Health & Safety - Monitor and review a service provider/contractor	Contractor
3.10.5 Purchasing	Health & Safety: Purchasing requirements	Health & Safety – Undertake a risk assessment	Purchasing
3.10.7 Design		Health & Safety – Undertake a risk assessment Health & Safety – Write a standard operating procedure (SOP)	Safety in design
3.10.8 Waste	Health & Safety: Waste management requirements	Health & Safety – Undertake a risk assessment	Hazardous waste Maintenance, cleaning and removals
3.10.10 Facilities		Health & Safety – Undertake a risk assessment
3.10.11 Chemicals	Health & Safety: Chemical requirements	Health & Safety: Undertake a risk assessment	Chemical management
3.10.14 Permit to work	Health & Safety: Confined spaces requirements	Health & Safety – Undertake a risk assessment	Confined space entry
3.10.14 Permit to work	Health & Safety: Hot work requirements	Health & Safety – Undertake a risk assessment	Hot work
3.10.16 Plant and equipment	Health & Safety: Personal protective equipment requirements	Health & Safety – Undertake a risk assessment Health & Safety - Select and use personal protective equipment	Plant and electrical equipment
	Health & Safety: Electrical inspection and testing requirements	Health & Safety – Undertake a risk assessment	Plant and electrical equipment
	Health & Safety: Isolation, lockout and tag out requirements	Health & Safety – Undertake a risk assessment	Plant and electrical equipment
	Health & Safety: Unsafe plant and equipment requirements		Plant and electrical equipment
	Health & Safety: Cooling tower requirements	Health & Safety – Undertake a risk assessment	Plant and electrical equipment
	Health & Safety: Regulated plant requirements	Health & Safety – Undertake a risk assessment	Plant and electrical equipment
3.10.20 Signage	Health & Safety: Signage requirements	Health & Safety – Undertake a risk assessment	Signage
3.10.21 Materials transport, handling and storage		Health & Safety – Undertake a risk assessment
3.10.22 Supervision	Health & Safety: Risk management requirements	Health & Safety – Undertake a risk assessment Health & Safety – Develop a risk register Health & Safety - Undertake workplace inspections	Responsibilities of Personnel Health and Safety Management System - Implement
3.10.23 Off Campus	Health & Safety: Off campus requirements	Health & Safety – Undertake a risk assessment Health & Safety - Undertake travel and off campus activities Health & Safety - Work from home Health & Safety - Working alone	Travel and off campus work Vehicle use Incident and hazard reporting Health and Safety Management System - Implement Vaccine preventable diseases and information and program
	Health & Safety: Scientific diving requirements	Health & Safety – Undertake a risk assessment	Scientific diving
	Health & Safety: Vehicle use requirements	Health & Safety – Undertake a risk assessment	Vehicle use
3.10.24 Customer supplied goods and services		Health & Safety – Undertake a risk assessment
3.10.25 Transfer systems	Health & Safety: Spill management requirements	Health & Safety: Undertake a risk assessment	Spills
3.11 Emergency preparedness and response	Health & Safety: First aid requirements	Health & Safety – Undertake a risk assessment Health & Safety - Establish first aid needs Health & Safety - Maintain a defibrillator (AED) Health & Safety - Maintain a first aid kit Health & Safety - Initiate critical incident response Health & Safety - Obtain an evacuation diagram	Emergency preparedness and response
	Essential services (fire protection) inspection and maintenance procedure	Health & Safety: Undertake a management review
	Health & Safety: Spill management requirements	Health & Safety: Undertake a management review	Spills

Monitoring and Evaluation

NAT	Criteria	Requirements	Processes	Guidance
4.1	Monitoring and measurement - General	Health & Safety: Workplace monitoring and inspection requirements	Health & Safety - Undertake workplace inspections	Health and Safety Management System - Monitor
4.1		Health & Safety: Regulated plant requirements		Plant and electrical equipment
4.2	Monitoring and measurement - Health surveillance		Health & Safety - Complete a health and hazard assessment questionnaire (HHAQ)
4.3	Incident investigation and corrective action	Health & Safety: Incident, injury, hazard reporting and investigation requirements	Health & Safety – Report, record and investigate an incident Health & Safety – Report a hazard or issue Health & Safety – Respond to an incident Health & Safety – Notify an incident to WorkSafe	Incident and hazard reporting
4.4	Records and records management	Health & Safety: Management system documentation requirements	Health & Safety – Write a standard operating procedure (SOP)	Standard operating procedure form
4.5	Health and safety management system audits	Health & Safety: Management system review and audit requirements	Health & Safety – Undertake a management review Health & Safety – Participate in an internal audit Health & Safety – Participate in an external audit	Health and Safety Management System - Review Occupational health and safety internal audit process (Legal & Risk webpage)

Review

NAT	Criteria	Requirements	Processes	Guidance
5	Review	Health & Safety: Management system review and audit requirements	Health & Safety – Participate in an external audit Health & Safety – Participate in an internal audit Health & Safety – Undertake a management review	Internal OHS Audit Methodology Occupational health and safety internal audit process (Legal & Risk webpage) Health & Safety: Audit workbook v3 Management System - Review

Health & Safety: Management system review and audit requirements

Health & Safety – Participate in an external audit

Health & Safety – Participate in an internal audit

Health & Safety – Undertake a management review

Internal OHS Audit Methodology

Occupational health and safety internal audit process (Legal & Risk webpage)

Health & Safety: Audit workbook v3

Management System - Review

Current Bulletins

2020

Note: Safety Bulletins are published as required. Whilst the information may be useful please note that for Safety Bulletins published in years past, the links, titles and content specifics may be inaccurate.

2019

2018

Archived

Please note that the archived safety alerts and bulletins linked from the Archived page are out of date. Whilst the information may be useful please note that links, titles and content specifics may be incorrect.