Processes, policies and forms

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All policies, requirements, processes, forms and bulletins that are updated and published on this website will also be listed below in the year and month in which they occurred.

Please note the linked documents in earlier years may return an error message if they have been withdrawn or superseded during subsequent years.

2020 2019

2021 Change log

Publish Date	Document title	Version	Change details
July
26th	HSR list		HSR stepped down for the following DWG: VCA Production Arts
23rd	Health and Safety: Incident, injury, hazard reporting and investigation requirements	1.3	Updated Director, Health and Safety title, previously Associate Director, Health and Safety. Content unchanged.
23rd	Health and Safety: Spill management requirements	1.2	Updated Director, Health and Safety title, previously Associate Director, Health and Safety. Content unchanged.
23rd	2021-01 HSR Meeting - Minutes		New document.
23rd	2021-01 HSR Meeting - Agenda		New document.
23rd	2020-03 HSR Meeting - Minutes		New document.
23rd	2020-03 HSR Meeting - Agenda		New document.
23rd	2020-02 HSR Meeting - Minutes		New document.
20th	Health and Safety: Workplace monitoring and inspection requirements	1.1	Updated Director, Health and Safety title, previously Associate Director, Health and Safety. Content unchanged.
20th	Health and Safety: Working alone requirements	1.1	Updated Director, Health and Safety title, previously Associate Director, Health and Safety. Updated links. Content unchanged.
19th	Elected HSR list		Corrected DWG error for Arts, reinstating three HSR positions for a total of five.
16th	Health and Safety: Cooling tower requirements	1.1	Updated Director, Health and Safety title, previously Associate Director, Health and Safety. Content unchanged.
16th	Health and Safety: Hot work requirements	1.2	Updated Director, Health and Safety title, previously Associate Director, Health and Safety. Content unchanged.
16th	Health and Safety: Electrical inspection and testing requirements	1.2	Updated Director, Health and Safety title, previously Associate Director, Health and Safety. Content unchanged.
16th	Health and Safety: Waste management requirements	1.2	Updated Director, Health and Safety title, previously Associate Director, Health and Safety. Content unchanged.
16th	Health and Safety: Purchasing requirements	1.1	Updated Director, Health and Safety title, previously Associate Director, Health and Safety. Content unchanged.
16th	Health and Safety: Chemical requirements	1.4	Updated Director, Health and Safety title, previously Associate Director, Health and Safety. Content unchanged.
16th	Health and Safety: Asbestos requirements	1.1	Updated Director, Health and Safety title, previously Associate Director, Health and Safety. Content unchanged.
16th	Health and Safety: Issue resolution requirements	1.3	Updated Director, Health and Safety title, previously Associate Director, Health and Safety. Content unchanged.
16th	Health and Safety: Documentation requirements	1.2	Updated Director, Health and Safety title, previously Associate Director, Health and Safety. Content unchanged.
14th	HSR list	n/a	Updated HSR for Burnley DWG
May
18th	Health and Safety: Consultation representation and committee requirements	1.2	Updated Director, Health and Safety title, previously Associate Director, Health and Safety. Updated links. Content unchanged.
April
30th	Elected HSR list		Engineering DGWs renegotiated. Nine new HSR positions created within four new Engineering and Information Technology DGWs: Professional Support Groups Chemical and Biomedical Engineering Electrical Mechanical and Infrastructure Engineering Computing and Information Systems
27th	Elected HSR list		HSRs updated for: Melbourne Medical School – Berkeley Melbourne School of Population and Global Health (B) Nossal Institute Ltd
19th	Travel to high risk destinations risk assessment	1.4	Document reviewed. Changes include: guided statement on benefits to support assessment of risk vs benefits of travel additional sections on COVID-19 risk and planning additional section on commitment statement from traveller to comply with laws and COVID-19 safe requirements additional approval and exemption sections
March
23rd	Health & Safety: Internal audit methodology	2.0	Updated links, titles and formatting. Section 1: Replaced heading Audit methodology with Introduction. Most sub-headings are now main headings, including: 1.2 is now 2. Auditor selection and competencies 1.3 is now 3. Audit frequency 1.4 is now 4. Audit schedule 1.5 is now 5. Audit scope – removed audit workbook subjects Removes 1.6 and embedded definitions in 8. Audit findings 1.7 is now 6. Audit process 1.8 is now 6.1 Audit opening meetings 1.9 is now 6.2 Audit closing meetings 2. Is now 7. Audit reporting 2.1 is now 7.1 Audit report template 2.2 is now 7.2 Audit report distribution 8. Audit findings is new section 3. Is now 9. Further information – added Health & safety: Participate in an internal audit
23rd	Health & Safety: Management system review and audit requirements	2.0	Amended heading numbering typos. Section 5: Removed reference to JAS-ANZ procedure 2 and replaced with IAF MD 5.
8th	Radioactive material risk assessment form	2.2	Updated formatting and links.
8th	Ionising radiation laboratory certification checklist	2.2	Removed certifier signature. Updated further clarification at end of checklist.
8th	Ionising radiation management plan	2.9	Updated titles and links. Updated University Radiation Safety Advisor details.
8th	Ionising radiation requirement	1.4	Updated titles and links.
8th	Radiation management guidelines	2.4	Updated links, titles, definitions and amended references throughout document. Section 1.3: new information for further reading Section 2.1: improved explanation regarding the Nuclear Non-Proliferation (Safeguards) Act 1987 Placed Section 2.2.3 before Section 2.2.2 Section 3.4: changed frequency of ERSC meetings to three yearly.
February
26th	Automated external defibrillators campus locations	1.11	Updated locations.
22nd	Elected HSR list	n/a	Updated details for: HSR Engineering resigned, HSR Chancellery on extended leave.
19th	Health & Safety: Responsibilities and legal requirements	1.1	Updated links, formatting and title changes. Updated references from AS/NZS 4801 to AS/NZS ISO 45001
19th	Health & Safety: Plans requirements	1.1	Updated links, formatting and title changes. Updated references from AS/NZS 4801 to AS/NZS ISO 45001
19th	Health & Safety: Management system review and audit requirements	1.1	Updated links, formatting and title changes. Updated references from AS/NZS 4801 to AS/NZS ISO 45001.
19th	Health & Safety: External feedback requirements	1.1	Updated links, formatting and title changes.
19th	Health & Safety: Communication requirements	1.1	Updated links, formatting and title changes.
19th	Health & Safety: Noticeboards guidelines	1.0	Document reviewed. Nil changes.
19th	UoM strategic management plan 2021 to 2025	0.1 draft	New document, currently in draft awaiting ratification. Supersedes Health & Safety Management plan 2021-2025: Annual key performance indicators
19th	Health & Safety Management plan 2021-2025: Annual key performance indicators	n/a	Document withdrawn. Superseded by UoM strategic management plan 2021 to 2025
19th	Procurement and maintenance of dangerous goods storage cabinets	1.1	Updated formatting.
18th	Standard operating procedure - Automated external defibrillator	1.2	Document reviewed. Nil changes.
18th	GoldFFX manifests chemical inventories	n/a	Updated screenshots.
18th	OHSC Terms of reference	2.4	Transposed to Health & Safety template. Nil changes.
18th	Emergency contacts poster	n/a	Updated formatting. Nil changes.
18th	2020-3 OHSC Minutes	Draft	New document. Note: These minutes are in draft only and will be ratified at the March OHSC meeting.
18th	2020-2 OHSC Minutes	n/a	New document.
18th	2019-4 OHSC Minutes	n/a	New document.
18th	Management licence schedules	1.3	Document reviewed. Nil changes.
18th	Training requirements matrix	2.4	Document reviewed. Nil changes.
18th	Chemwatch chemical manifest template	n/a	Document withdrawn.
15th	Health & Safety Services organisational chart	n/a	Document withdrawn.
15th	Health & Safety Management plan 2021-2025: Annual key performance indicators	draft	New document. Replaces Health & Safety Management plan 2019-2020: Annual key performance indicators
15th	Health & Safety Management plan 2019-2020: Annual key performance indicators	n/a	Document withdrawn. Superseded by Health & Safety Management plan 2021-2025: Annual key performance indicators
January
29th	2018-04 HSR Meeting - Minutes 2018-03 HSR Meeting - Minutes 2018-02 HSR Meeting - Minutes 2018-01 HSR Meeting - Minutes	n/a	Documents withdrawn. HSR Minutes from previous years are available on request.
29th	2018-04 HSR Meeting - Agenda 2018-03 HSR Meeting - Agenda 2018-02 HSR Meeting - Agenda 2018-01 HSR Meeting - Agenda	n/a	Documents withdrawn. HSR Agendas from previous years are available on request.
29th	2018-01 HSR Meeting - Supplementary Information - Yammer Presentation	n/a	Documents withdrawn.
28th	2017-04 HSR Meeting - Minutes 2017-03 HSR Meeting - Minutes 2017-02 HSR Meeting - Minutes 2017-01 HSR Meeting - Minutes	n/a	Documents withdrawn. HSR Minutes from previous years are available on request.
28th	2017-04 HSR Meeting - Agenda 2017-03 HSR Meeting - Agenda 2017-02 HSR Meeting - Agenda 2017-01 HSR Meeting - Agenda	n/a	Documents withdrawn. HSR Agendas from previous years are available on request.
28th	Supplementary Information - HSR Conference Review 31-10-2017	n/a	Documents withdrawn.
15th	HSR list	n/a	Document withdrawn. List is now available on the Elected HSR list on the safety website

A summary of all health and safety policies, requirements and processes as they relate to the National Audit Tool (NAT) version 3, including links to relevant Safety Topic pages, are outlined in the following page links.

All published Health & Safety processes are available to view in ProMapp.

Safety bulletins provide further information on specific topics.

Policy

NAT	Criteria	Policy	Process
1.1	Health and Safety Policies	Health and Safety Policy (MPF1205) Alcohol Policy (MPF1267) Smoke-Free and Tobacco-Free Campuses Policy (MPF1260)	Health and Safety Processes
	Appropriate Workplace Behaviour Policy (MPF1328)	Employment Processes

1.1

Health and Safety Policies

Health and Safety Policy (MPF1205)

Alcohol Policy (MPF1267)

Smoke-Free and Tobacco-Free Campuses Policy (MPF1260)

Health and Safety Processes

Appropriate Workplace Behaviour Policy (MPF1328)

Employment Processes

Planning

NAT	Criteria	Requirements	Processes	Guidance
2.1	Legal requirements and practical guidance	Health & Safety: Responsibilities and legal requirements	Health & Safety – Obtain licensing, registration and other requirements	Responsibilities of Personnel Licensing, registrations and other requirements
2.2	Objectives and targets	Health & Safety: Plans requirements	Health & Safety – Develop, monitor and review a divisional plan	Health and Safety Management System - Plan
2.3	Health and safety management plans	Health & Safety: Plans requirements	Health & Safety - Develop, monitor and review a divisional plan	Health and Safety Management System - Plan

2.1

Legal requirements and practical guidance

Health & Safety: Responsibilities and legal requirements

Health & Safety – Obtain licensing, registration and other requirements

Responsibilities of Personnel

Licensing, registrations and other requirements

2.2

Objectives and targets

Health & Safety: Plans requirements

Health & Safety – Develop, monitor and review a divisional plan

Health and Safety Management System - Plan

2.3

Health and safety management plans

Health & Safety: Plans requirements

Health & Safety - Develop, monitor and review a divisional plan

Health and Safety Management System - Plan

Implementation (3.0 - 3.9)

NAT Criteria	Requirements	Processes	Guidance
3.1 Resources	Health & Safety: Responsibilities and legal requirements	Health & Safety – Obtain licensing, registration and other requirements	Responsibilities of Personnel University of Melbourne risk register
3.2 Responsibility and accountability	Health & Safety: Responsibilities and legal requirements	Health & Safety – Obtain licensing, registration and other requirements Health & Safety - Complete a health and hazard assessment questionnaire (HHAQ)	Responsibilities of Personnel University of Melbourne risk register
3.3 Training and competency	Health & Safety: Training requirements	Health & Safety - Provide training	Training
3.3 Training and competency	Health & Safety: Service provider/contractor requirements	Health & Safety – Select and engage a service provider/contractor Health & Safety – Monitor and review a service provider/contractor	Contractor
3.4 Consultation	Health & Safety: Communication requirements	Health & Safety – Communicating to staff, students, contractors and other interested parties Health & Safety – Manage external feedback: Formal Health & Safety – Manage external feedback: Informal	Consultation and communication
	Health & Safety: Consultation, representation and committee requirements	Health & Safety – Elect a health and safety representative Health & safety – Create an auditable secret ballot Health & Safety – Establish or vary a designated working group (DWG) Health & Safety – Establish a health and safety committee	Consultation and communication
	Health & Safety: Issue resolution requirements	Health & Safety – Report a hazard or issue Health & Safety – Resolve an issue	Incident and hazard reporting Issue resolution
3.5 Communication	Health & Safety: Communication requirements	Health & Safety – Communicating to staff, students, contractors and other interested parties Health & Safety – Manage external feedback: Formal Health & Safety – Manage external feedback: Informal	Consultation and communication
3.6 Reporting	Health & Safety: Incident, injury, hazard reporting and investigation requirements	Health & Safety – Report, record and investigate an incident Health & Safety – Respond to an incident Health & Safety – Report a hazard or issue Health & Safety – Notify an incident to WorkSafe Health & Safety - Lodge a WorkCover claim	Incident and hazard reporting Safety Bulletins
3.7 Documentation	Health & Safety: Management system documentation requirements	Health & Safety – Write a standard operating procedure (SOP)	Documentation
3.8 Document and data control	Health & Safety: Management system documentation requirements	Health & Safety – Write a standard operating procedure (SOP)	Standard operating procedure form
3.9 Health and safety risk management program	Health & Safety: Risk management requirements	Health & Safety – Develop a risk register Health & Safety – Undertake a risk assessment	Health and Safety Management System - Implement
	Health & Safety: Consultation, representation and committee requirements	Health & Safety – Elect a health and safety representative Health & safety – Create an auditable secret ballot Health & Safety – Establish or vary a designated working group Health & Safety – Establish a health and safety committee	Consultation and communication
	Health & Safety: Management system documentation requirements	Health & Safety – Write a standard operating procedure (SOP)	Standard operating procedure form

Implementation (3.10 - 3.11)

NAT Criteria	Requirements	Processes	Guidance
3.10 Hazard identification, risk assessment and control of risks	Health & Safety: Asbestos requirements	Health & Safety – Undertake a risk assessment	Asbestos
	Health & Safety: Ergonomic requirements	Health & Safety – Undertake a risk assessment Health & Safety - Request a workstation assessment	Ergonomics
	Health & Safety: Hazardous manual handling requirements	Health & Safety – Undertake a risk assessment Health & Safety - Request a workstation assessment	Hazardous manual handling
	Health & Safety: Ionising radiation requirement	Health & Safety – Undertake a risk assessment Health & Safety - Vary radiation management licence	Ionising radiation
	Health & Safety: Noise requirements	Health & Safety – Undertake a risk assessment	Noise
	Health & Safety: Reproductive health requirements	Health & Safety – Undertake a risk assessment	Reproductive health
	Health & Safety: Extreme temperature requirements	Health & Safety – Undertake a risk assessment	Temperature
3.10.1 Access	Health & Safety: Working at heights requirements	Health & Safety – Undertake a risk assessment	Heights
3.10.1 Access	Health & Safety: Working in alone requirements	Health & Safety – Undertake a risk assessment Health & Safety - Working alone	Working alone
3.10.2 Contractors and services	Health & Safety: Service provider/contractor requirements	Health & Safety – Undertake a risk assessment Health & Safety - Select and engage a service provider/contractor Health & Safety - Monitor and review a service provider/contractor	Contractor
3.10.5 Purchasing	Health & Safety: Purchasing requirements	Health & Safety – Undertake a risk assessment	Purchasing
3.10.7 Design		Health & Safety – Undertake a risk assessment Health & Safety – Write a standard operating procedure (SOP)	Safety in design
3.10.8 Waste	Health & Safety: Waste management requirements	Health & Safety – Undertake a risk assessment	Hazardous waste Maintenance, cleaning and removals
3.10.10 Facilities		Health & Safety – Undertake a risk assessment
3.10.11 Chemicals	Health & Safety: Chemical requirements	Health & Safety: Undertake a risk assessment	Chemical management
3.10.14 Permit to work	Health & Safety: Confined spaces requirements	Health & Safety – Undertake a risk assessment	Confined space entry
3.10.14 Permit to work	Health & Safety: Hot work requirements	Health & Safety – Undertake a risk assessment	Hot work
3.10.16 Plant and equipment	Health & Safety: Personal protective equipment requirements	Health & Safety – Undertake a risk assessment Health & Safety - Select and use personal protective equipment	Plant and electrical equipment
	Health & Safety: Electrical inspection and testing requirements	Health & Safety – Undertake a risk assessment	Plant and electrical equipment
	Health & Safety: Isolation, lockout and tag out requirements	Health & Safety – Undertake a risk assessment	Plant and electrical equipment
	Health & Safety: Unsafe plant and equipment requirements		Plant and electrical equipment
	Health & Safety: Cooling tower requirements	Health & Safety – Undertake a risk assessment	Plant and electrical equipment
	Health & Safety: Regulated plant requirements	Health & Safety – Undertake a risk assessment	Plant and electrical equipment
3.10.20 Signage	Health & Safety: Signage requirements	Health & Safety – Undertake a risk assessment	Signage
3.10.21 Materials transport, handling and storage		Health & Safety – Undertake a risk assessment	Health and Safety Management System - Monitor
3.10.22 Supervision	Health & Safety: Risk management requirements	Health & Safety – Undertake a risk assessment Health & Safety – Develop a risk register Health & Safety - Undertake workplace inspections	Responsibilities of Personnel Health and Safety Management System - Implement
3.10.23 Off Campus	Health & Safety: Travel and off campus requirements	Health & Safety – Undertake a risk assessment Health & Safety - Undertake travel and off campus activities Health & Safety - Work from home Health & Safety - Working alone	Travel and off campus work Vehicle use Incident and hazard reporting Health and Safety Management System - Implement Vaccine preventable diseases and information and program
	Health & Safety: Scientific diving requirements	Health & Safety – Undertake a risk assessment	Scientific diving
	Health & Safety: Vehicle use requirements	Health & Safety – Undertake a risk assessment	Vehicle use
3.10.24 Customer supplied goods and services		Health & Safety – Undertake a risk assessment
3.10.25 Transfer systems	Health & Safety: Spill management requirements	Health & Safety: Undertake a risk assessment	Spills
3.11 Emergency preparedness and response	Health & Safety: First aid requirements	Health & Safety – Undertake a risk assessment Health & Safety - Establish first aid needs Health & Safety - Maintain a defibrillator (AED) Health & Safety - Maintain a first aid kit Health & Safety - Initiate critical incident response Health & Safety - Obtain an evacuation diagram	Emergency preparedness and response
	Essential services (fire protection) inspection and maintenance procedure	Health & Safety: Undertake a management review
	Health & Safety: Spill management requirements	Health & Safety: Undertake a management review	Spills

Monitoring and Evaluation

NAT	Criteria	Requirements	Processes	Guidance
4.1	Monitoring and measurement - General	Health & Safety: Workplace monitoring and inspection requirements	Health & Safety - Undertake workplace inspections	Health and Safety Management System - Monitor
4.1		Health & Safety: Regulated plant requirements		Plant and electrical equipment
4.2	Monitoring and measurement - Health surveillance		Health & Safety - Complete a health and hazard assessment questionnaire (HHAQ)
4.3	Incident investigation and corrective action	Health & Safety: Incident, injury, hazard reporting and investigation requirements	Health & Safety – Report, record and investigate an incident Health & Safety – Report a hazard or issue Health & Safety – Respond to an incident Health & Safety – Notify an incident to WorkSafe	Incident and hazard reporting
4.4	Records and records management	Health & Safety: Management system documentation requirements	Health & Safety – Write a standard operating procedure (SOP)	Standard operating procedure form
4.5	Health and safety management system audits	Health & Safety: Management system review and audit requirements	Health & Safety – Undertake a management review Health & Safety – Participate in an internal audit Health & Safety – Participate in an external audit	Health and Safety Management System - Review Occupational health and safety internal audit process (Legal & Risk webpage)

Review

NAT	Criteria	Requirements	Processes	Guidance
5	Review	Health & Safety: Management system review and audit requirements	Health & Safety – Participate in an external audit Health & Safety – Participate in an internal audit Health & Safety – Undertake a management review	Internal OHS Audit Methodology Occupational health and safety internal audit process (Legal & Risk webpage) Health & Safety: Audit workbook v3 Management System - Review

Health & Safety: Management system review and audit requirements

Health & Safety – Participate in an external audit

Health & Safety – Participate in an internal audit

Health & Safety – Undertake a management review

Internal OHS Audit Methodology

Occupational health and safety internal audit process (Legal & Risk webpage)

Health & Safety: Audit workbook v3

Management System - Review

Current Bulletins

2020

Note: Safety Bulletins are published as required. Whilst the information may be useful please note that for Safety Bulletins published in past years, the links, titles and content specifics may be inaccurate.

2019

Archived

Please note that the archived safety alerts and bulletins linked from the Archived page are out of date. Whilst the information may be useful please note that links, titles and content specifics may be incorrect.