Change log 2024

Updated document;

First aid requirements 
Minor update - fixed broken links and updated footer.

HSR list

New HSR;
Chancellery  - Communications and Marketing

Document updated;
Health & Safety: Guidance for flexible office workspaces 

Updates include;
- Name change (from Hot tips for hot desking to the above)
- Minor changes in the introductory paragraph
- Updated footer

Document reviewed;
Travel, Off campus, Fieldwork - Medical questionnaire for off campus activities

Documents updated;
Health and Safety: Ergonomics Requirements
-  Minor change; old ergonomics links (documents, training, checklist) and footer updated

Incident investigation form
- Minor change; name, footer and format layout of the document has been updated

Health and Safety: Training Requirements Matrix 
- Minor update; Casual employees core compliance training section has been updated

HSR list

HSR re-elected
Faculty of Architecture, Building and Planning (ABP)
- Academic (1)
- Academic (2)

HSR list

HSR re-elected
Faculty of Law - Melbourne Law School

HSR resigned
Faculty of Medicine, Dentistry and Health Sciences 
- Faculty Operations and Individual Centres - Faculty Services (A)

Document updated and renamed;
Committee-HSR Working Group Budget Division (Faculty) or Local Area Health and Safety Committee Terms of Reference

The following documents have been consolidated into one revised document:
1. Budget Division HSC Terms of Reference
2. Local Consultative Health and Safety Committee Terms of Reference

HSR list
Call for nominations for the Deputy HSR roles were closed - No nominations received

Faculty of Science
Melbourne Veterinary School (Parkville and Werribee campus)

HSR list
HSR re-elected 
- Faculty of Arts

List updated;
AED Register

- Parkville campus (Building 854 AED info updated)

Updated document;
Training Matrix

Scalpel Training has been added to the training matrix.

HSBP list updated
- Faculty of Science

List updated;
AED Register

- Added new AED units for Creswick campus

Updated document;
Health & Safety: Vehicle use requirements

Minor update only - broken links fixed, updated footer information

Updated document;
Hazardous waste labels 
- Only minor changes; footer information

Building emergency procedures poster
- Document is outdated, archived from the website

HSR list updated;

Faculty of Science
(Melbourne Veterinary School - Werribee Campus)
- Deputy HSR stepped down

Faculty of MDHS
(School of Biomedical Sciences - MDHS Doherty)
- HSR re-elected

Safe use of ducted fume cupboards

Updated document;
- Minor updates made, including format review and correction of broken links.
- Updated reference from AS 2243.8 to AS/NZS 2243.8 
- References to "Campus Services" have been updated to "Campus Management."

Health and Safety Business Partners - Faculty contacts

List updated for: 
Faculty of Engineering and Information Technology (FEIT)

HSR list

Faculty of Education;
Call for nominations undertaken in September 2024. No nominations received.

Health and Safety Business Partners - Faculty contacts
List updated for: 
Medicine, Dentistry and Health Sciences

Document reviewed 
Committee-HSR Working Group Representative election-guidance

Health and Safety: Representative election guidelines

Updated document;

• Fully formatted the entire document - removed extra pages, created table of contents
• Updated Associate Director to Director
• Fixed broken links and grammatical errors, as well as  proofread

Barbecue Standard Operating Procedure
Guidelines for Service Provider Contractor Induction 

Updated documents
- minor updates only; fixed broken links and grammatical errors, proofread.

Updated section 3, 'Hot work authorising officer' for clarity on training

Health & Safety: Hot work requirements

HSR list

New HSR
Faculty of Science - Physics

HSR list

Melbourne Theatre Company - Production
Call for nominations held August 2024 - none received

HSR list

New HSRs

University departments, subsidiaries and serviced affiliates
Melbourne Theatre Co.
1. Melbourne Theatre Company - Headquarters
2. Melbourne Theatre Company - Theatre

HSR list

Melbourne Theatre Company (MTC) has recently renegotiated its Designated Work Groups (DWG). As of 12th of July 2024, MTC will now split into the following;
1. Melbourne Theatre Company - Headquarters
2. Melbourne Theatre Company - Production
3. Melbourne Theatre Company - Theatre

Document reviewed and updated;

Emergency Management Plan template

Automatic External Defibrillator (AED) locations

Updated content;
Building 866 - Southbank Wilin Centre

Document reviewed and updated;

Personal Emergency Plan (PEP) template
Personal Emergency Action Plan (PEAP) template

Reviewed document;
- Updated contents, footer, and fixed broken links

Health & Safety: Noise Requirements

Reviewed document;
- Updated contents, footer, and fixed broken links

Health & Safety: Animals On Campus Guidance

Reviewed documents;
- Updated contents, footer and fixed broken links

Health & Safety: Service provider/contractor requirements
Health & Safety: Engage a service provider contractor checklist

08 August 2024
Documents reviewed;
Communication - Communication guidance
Management system and audit-Division Health and Safety Plan template

Documents reviewed and updated;
Fieldwork plan
Fieldwork risk assessment form
Fieldwork guidelines

• Fully rewritten documents incorporating feedback from the last consultation.
• Added definition of fieldwork.
• Adapted the fieldwork plan for low-risk activities.
• Modified the fieldwork risk assessment for medium to extreme-risk activities.

01 August 2024
Document reviewed;
Emergency-Building emergency management plan-form

31 July 2024
Document reviewed;
Radiation-Ionising radiation management guideline-guidance

New document
E-mobility devices - feedback summary and response

HSR meeting agenda and minutes  (2023)

12 July 2024
Document reviewed;
Manual handling-Guide for selection and use of height access equipment-guidance

HSR list

HSR stepped down
Faculty of Education

Updated Cyclic events checklist

HSR list

Two new HSRs (Chief and Deputy)
Faculty of Fine Arts and Music
Art

Automatic External Defibrillator (AED) locations

Updated document

HSR list

New HSR 
Faculty of  Engineering and Information Technology
Chemical and Biomedical Engineering (A)

Updated document;

- New training module (Pipette Ergonomics) added and updated footer
HS Training Requirements Matrix

Updated document;

- New core compliance modules added and updated footer
HS Training Requirements Matrix

New HSR 
Faculty of Arts (X2)

Safety Bulletin - Food allergies and labelling

Draft document open for consultation;
E-mobility devices safety guidance

Event safety guide

• Event definition added
• Triggers for risk assessment added

01 June 2024
Document reviewed;
Committee, HSR, Working group - HSR working group proposal to renegotiate a dwg v14 form

UoM Influenza vaccination program has concluded

Health and Safety: Managing spills
Fume cupboard clearance form
Guidance for storing flammable solvents in refrigerators
Health & Safety: Vehicle use requirements 

Documents reviewed: Fixed broken links

New HSR

Faculty of Medicine, Dentistry and Health Sciences (MDHS)
Melbourne School of Health Sciences (A)
Melbourne School of Health Sciences (B)

Health & Safety: Incident, injury, hazard reporting and investigation requirements

Document reviewed;
notifiable incidents section updated.

17 May 2024 
Document reviewed;
Occupational Health-Occupational Health Monitoring-Guidance

Notice board guidelines
- Document reviewed and updated (fixed broken links) 
- Footer updated (Version)

HSR list
HSR stepped down
Faculty of Engineering and Information Technology (FEIT)
- Professional Support Groups

HSR list
Previous HSR stepped down, New HSR
Faculty of Engineering and Information Technology (FEIT)
- Electrical Mechanical and Infrastructure Engineering (C)

New HSR 
Faculty of Science - Mathematics & Statistics

HSR left
Science - School of Agriculture, Food and Ecosystem Sciences - Dookie Campus
FEIT -  Professional Support Groups
SASS - SASS University Colleges and Residential Life

New HSR 
FEIT -  Professional Support Groups

HSR list
HSR re-elected
Faculty of Engineering and Information Technology (FEIT)
Computing and Information Systems (A)

Updated document;
Health and Safety: Waste Management Requirements
- Broken links fixed, updated content and footer

New HSR
Faculty of Science - Bio21 Institute

HSR left
Faculty of Engineering and Information Technology  
- Chemical and Biomedical Engineering (B)

New HSR
Faculty of Engineering and Information Technology  
- Chemical and Biomedical Engineering (B)

Documents have been superseded and replaced with Electrical safety guide

- Electrical commissioning tags for new portable equipment

- Electrical equipment in hostile environments

- Electrical testing and tagging criteria

Document Updated - Confined space-Confined spaces-requirements

- Document links  updated with footer also updated.

28 March 2024
Documents reviewed;
Working at heights requirements
Completing a hot work permit guidance
Hot work instructions guidance
Hot work permit for printing form

Documents reviewed and updated;
1. Field work plan
- layout changes and reduced content
2. Field work risk assessment
- updated broken links

HSR list

No nominations received
Nossal Institute Ltd

New HSR
FMDHS Melbourne School of Population and Global Health
Parkville Campus

HSR left
Faculty of Education

March 2024 
Document reviewed
Cooling tower - Cooling towers control the critical risk and operational programs

New HSR
Faculty of Science
Melbourne Veterinary School - Parkville Campus

Updated documents;
1. Health and Safety: Signage requirements
- only minor changes
2. Health and Safety: Pre-purchase checklist 
- new items added as per specialists’ advice
3. Health & Safety: Unsafe plant and equipment requirements
- updated links and footer
4. Hazardous waste guidance sheet
- Change of bin for GMO waste due to the treatment path change from incineration to autoclaving
- Amend the requirement of disposing scheduled poisons 2, 3, 4, 7 (listed regulated), 8 and 9.

New document
Safety Bulletin: Safe Solvent Handling

New document
OHSC Meeting 1 - Minutes (draft)

Health and Safety: First Aid Requirement
Document updated; Updated links, footer (version)

Health & Safety: Context of the University of Melbourne

Org structure updates:

• Chancellery portfolios; and
• MGSE to Faculty of Education

Some addition information about affiliated colleges.

01 March 2024
Document reviewed;
Management systems and audit context of the UOM guidance

24 February 2024
Document reviewed 
Cooling tower-Cooling tower requirements
Committee, HSR, Working Group - OHSC Membership and Terms of Reference

University of Melbourne: Health & Safety Risk Register

Updated document;
Opportunities added as required by the ISO 45001 Standard.

Health & Safety: Scientific diving requirements

- Document contents reviewed and updated
- Footer updated; date, authorised by, version, next review

01 February 2024
Document reviewed
Cooling tower-Cooling tower system risk classification guidance

Examples of suitable lockout devices
Health and Safety: Extreme temperature requirements
Health and Safety: Isolations, lock out and tag out requirements
How to renegotiate a designated work group
How to renegotiate a designated work group-guidance

Document contents reviewed and updated;
- Updated links
- Footer updated; date, authorised by, version, next review

HSR list
Formalised DWG structures (Faculty of Medicine, Dentistry and Health Sciences)
Melbourne Teaching Health Clinics (MTHC) - Melbourne
Melbourne Teaching Health Clinics (MTHC) - Shepparton

Health & Safety: Asbestos requirements
Health & Safety: Personal protective equipment requirements
Australian standards commonly used in purchasing 

Document contents reviewed and updated;
- Updated links
- Footer updated; date, authorised by, version, next review

HSR list
HSR left/resignation
Business Services - Client Services
Business Services - Field Services