Change log

HSR list

New HSRs

• Melbourne Teaching Health Clinics (MTHC) - Melbourne
• Melbourne Teaching Health Clinics (MTHC) - Shepparton

UoM Health and Safety Risk register v.4.3

Summary of the updates:

• Consolidated travel risk-assessment requirements and clarified scope.
• Introduced risk-based routing according to destination, activity and traveller risk.
• Removed the requirement to use a different form based on whether UniTravel is used.
• Redirected high-risk travel to the current High-Risk Destinations Risk Assessment.
• Clarified requirements for fieldwork, health, emergency planning, approvals planning, and recordkeeping.

• Removed outdated COVID-specific questions.
• Expanded coverage to staff, students and graduate researchers using any approved travel process.
• Limited use to domestic travel and DFAT Level 1 or 2 destinations.
• Added screening for high-risk destinations, fieldwork and other significant hazards.
• Improved assessment of health, security, transport, accommodation, wellbeing and emergency risks.
• Added clearer completion, approval and review requirements.

• Clarified that the form applies regardless of whether UniTravel, Study Away or another process is used.
• Explicitly included graduate researchers within the student pathway.
• Clarified the relationship with fieldwork and other hazard-specific assessments.
• Updated the pre-travel checklist to use system-neutral approval and registration wording.

• Reason for withdrawal: The form duplicated content in both the general Travel risk assessment form and the Travel to high-risk destinations risk assessment form. It also implied that the required assessment depended on whether UniTravel was used, which created inconsistent routing for staff, students and graduate researchers. The assessment pathway is now based on destination, activity and traveller risk not the booking or registration system.

HSR list

HSRs elected
- Faculty of Arts
- Faculty of Business and Economics

HSR re-elected
- Faculty of Arts

Updated document
Travel, Off Campus, Fieldwork -  Vehicle use requirements

• Reviewed and clarified the scope, definitions, responsibilities and vehicle-use requirements.
• Expanded fitness-to-drive guidance to include fatigue, physical conditions, medication and psychosocial or mental health conditions.
• Added relevant NHVR heavy-vehicle and Chain of Responsibility requirements.
• Updated superseded legislation, guidance, references and UoM document links.
• Footer updated

Updated document:
Occupational Health-Reproductive-health-requirements

• Broadened scope to address reproductive and developmental hazards before conception, during pregnancy and while breastfeeding.
• Added confidentiality, consultation and documented risk assessment requirements.
• Strengthened controls using the hierarchy of control, including workplace adjustments and incident reporting.
• Expanded chemical, ionising radiation and biological hazard requirements, including updated exposure and monitoring guidance.
• Added other relevant hazards, clarified responsibilities and updated references and associated documentation.
• Updated footer

HSR list 
HSR stepped down, and new HSR 
Faculty of Science - Melbourne Veterinary School - Werribee Campus

Updated document:
Communication-Notice board guidelines-Guidance

• Updated to the current UoM Health and Safety document style.
• Added the Child Safety – Code of Conduct poster as a new requirement.
• Clarified required content, accessibility, location and layout.
• Strengthened noticeboard ownership and maintenance requirements.
• Footer updated

Updated document:
Fieldwork guidelines

Minor update only; 
- Broken links on page 8 have been fixed
- Footer updated (Version update from 3.1 to 3.2)

HSR list

HSRs stepped down/left;

• Faculty of Education
• Faculty of Medicine, Dentistry and Health Sciences (Melbourne Medical School - Berkeley)
• Faculty of Medicine, Dentistry and Health Sciences (Melbourne School of Population and Global Health (B))
• Faculty of Science (Creswick)
• Chief Operating Officer Portfolio (Research, Innovation & Commercialisation - all staff)

New document

2026-2-OHSC-Minutes

Updated document
Traffic-E-mobility-devices-safety-guidance

• Clarified that devices may only be transited or stored inside buildings in designated, signed areas engineered for e-mobility device batteries.
• Refined wording throughout for clarity, readability and consistency.
• Added a clearer definition of e-mobility devices and where the guidance applies.
• Removed the 6 July 2026 date references from the parking, charging, storage and transit controls

Updated document:
Travel, Off Campus, Fieldwork - Travel to high risk destinations risk assessment - Form

• Revised the form structure to make it clearer, more practical and easier to complete.
• Added stronger prompts for travel justification, benefits and alternatives considered.
• Expanded the risk assessment to include initial/residual risk ratings and clearer control measures.
• Added a dedicated section for evidence reviewed, including DFAT, Healix, insurance and host advice.
• Broadened the COVID-specific section into infectious disease and public health requirements.
• Added a more detailed emergency, communication, contingency and evacuation planning section.
• Added a pre-travel completion checklist.
• Strengthened traveller acknowledgement and approver review requirements.
• Clarified the approval pathway and added approval decision options, including conditional approval or further information required.

UoM Risk Register Review

Document published for review

Consultation closes: 24 July 2026

HSR list

New HSR
Faculty of Education

Updated documents

Minor reviews (links, footer and format)
Scheduled for the next full review in June 2027

• Radiation-Ionising radiation-requirements
• Radiation-Ionising radiation management plan-guidance
• Radiation-Ionising radiation laboratory certification checklist-form
• Radiation-Radioactive material risk assessment-form

HSR list

New Deputy HSR
Chancellery  - Communications and Marketing

HSR list

HSR left/resigned
SASS Scholarly Services 3

DHSR left/resigned
Business Services - Information Technology

HSR list

HSR left/resigned
Student and Scholarly Services (SASS) - Student Administration

New document
Psychosocial - Psychosocial Hazard Library of Controls

HSR list

HSR left
Faculty of Education

HSR list

HSR stepped down and moved to a new DWG:
From: Science - Biosciences 5 (Genetics)
To: Science -  BioSciences Teaching (formerly Biology Labs)

Biosciences 5 (Genetics) is now vacant

HSR list

New HSR;
Centre for Youth Mental Health (CYMH)

HSR list

New HSR;
Melbourne Law School

Document up for consultation:
Consultation closing: 18 May 2026 (5 PM)

Scheduling Time and Attendance Project team - Psychosocial Risk Assessment Form

Updated documents;

1. Management System and Audit - Management Plan 2026 Annual Key Performance Indicators - Guidance

• 1- year extension of 2021-2025 plan.
• Update of total health outcome to reflect focus on psychological health  risk management.
• Minor adjustments to targets for some training-related objectives.
• Updated links, formatting, header and footer.

2. Management System and Audit - Responsibilities and legal requirements

• Minor edits to reflect current organisational structure.
• Updated links, header and footer.

3. Communication requirements

• Minor edits to reflect current organisational structure.
• Updated links, header and footer.

4. Management System and Audit-Plans-requirements

• Minor edits to reflect current University structure and strategies.
• Removal of references to National Audit Tool (NAT).
• Updated links, header and footer.

5. Management System and Audit-Management system review and audit-requirements

• Removal of reference to 4801 and National Audit Tool (NAT), replaced by ISO45001.
• Updated links, header and footer.

6. Management System and Audit-Internal audit methodology-Guidance

• Removal of reference to National Audit Tool (NAT), replaced by ISO45001.
• Add psychosocial to local risk control examples.
• Updated links, header and footer.

HSR list

Deputy HSR left:
Business Services - Information Technology

HSR list

HSR stepped down:
Chancellery AFSE
- Research and Enterprise: Atlantic Fellows for Social Equity (AFSE) (only)

Updated document:
Psychosocial - Psychosocial Risk Assessment Template

Updates include:
Formatting improvements
Update of MPF1359 policy name

Updated document:
Risk Management -  Risk Assessment Methodology Guidance

Updates to include;
- Psychosocial risk management amendments
- Identified hazards which require use of a unique hierarchy of control

HSR list updated

Faculty of Science - BioSciences Teaching
- HSR stepped down

Enterprise Services Group - Information Technology
-HSR stepped down

New document added to OHSC page:

2025 - OHSC meeting minutes 4

New documents:

2025 - OHSC meeting minutes 1

2025 - OHSC meeting minutes 2

2025 - OHSC meeting minutes 3

Updated document
Radiation-Management Licence Conditions-Guidance

Minor update:
For Condition No. M1722, the year 2008 has been updated to 2014 and the link has been updated accordingly.

Traffic - E-mobility devices safety guidance

HSR list updated

Faculty of Arts 
- HSR stepped down

Automatic External Defibrillator (AED) locations

Minor change;
Updated the naming from 'Specialised' to 'Specialist'

Updated document:
First aid and AED - First aid assessment samples form

• Minor update only, all broken links have been fixed
• Footer (version number) updated

Updated document:
Radiation-Management Licence Conditions-Guidance 

Changes made:

• Document title changed to “Radiation Management Licence Conditions”
• Deleted the term “Schedule” from the document.
• Deleted Section - SCHEDULE 8: Radiation Practices Not Involving Possession of Radiation Sources
• Deleted Section - SCHEDULE 9: Definitions

Updated document;
Management Systems and Audit - Context of the UOM guidance

• Updated portfolio names across Chancellery and non-academic departments
• Updated references to the University’s 2030 strategy, reflecting current areas of focus and action.
• Updated Health and Safety Policy highlighting the prevention of work-related injury and illness
• Minor corrections and updated header and footer

Documents updated;
1. Travel, Off Campus, Fieldwork - Fieldwork guidelines
- Fixed broken link 
- Updated footer

2. Psychosocial-Psychosocial Hazards Supervisor Guidance
- Fixed typos 
- Updated footer